Ministry of Defence Legionella Control and Water Treatment Services PPM

Ministry of Defence Legionella Control and Water Treatment Services PPM Contract

To undertake Legionella risk assessments and monitoring and testing in accordance with the Health and safety executive’s approved Code of Practice L8.

United Kingdom-Chelmsford: Water-treatment work

2018/S 055-121792

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, DIO, Next Generation Estate Contracts (NGEC)
RFCA 250 Springfield Road
United Kingdom
Contact person: David Routledge
Telephone: +44 1245244809
NUTS code: UKH3
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Regional Volunteer Estate

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Legionella Control and Water Treatment Services PPM

Reference number: EARFCA002L

II.1.2)Main CPV code

45232430 – KA09

II.1.3)Type of contract


II.1.4)Short description:

To undertake Legionella risk assessments and monitoring and testing in accordance with the Health and safety executive’s approved Code of Practice L8 (rev) ‘The Control of Legionella Bacteria in Water Systems’ and HSG 274.

II.1.5)Estimated total value

Value excluding VAT: 43 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH3
Main site or place of performance:


II.2.4)Description of the procurement:

To undertake Legionella risk assessments and monitoring and testing in accordance with the Health and safety executive’s approved Code of Practice L8 ‘The Control of Legionella Bacteria in Water Systems’ and HSG 274.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Submission / Weighting: 5
Quality criterion – Name: Interview / Weighting: 35
Cost criterion – Name: Price / Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 43 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2018
End: 31/03/2021
This contract is subject to renewal: yes
Description of renewals:

Annual renewal subject to performance and budget.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Registered member of Legionella control association or similar 3rd party endorsement.

III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

ACOP L8 and HSG 274.

III.2.2)Contract performance conditions:

Refer to KPI and NGEC work schedules as detailed in tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/05/2018
Local time: 12:00


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the website provides information on the Government security classification.

Advertising Regime OJEU:

— This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: XZDBN6C9GE.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access Code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing or Telephone 0800 282 324.

GO Reference: GO-2018316-DCB-12087253.

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, DIO, Next Generation Estate Contracts (NGEC)
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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