Ministry of Defence Operational Support Capability Contract 

Ministry of Defence Operational Support Capability Contract

It is designed to be an agile framework agreement offering a broad range of goods and services including, but not exclusively infrastructure, facility management, real life support services, logistic support and equipment procurement solutions.

United Kingdom-Lichfield: Miscellaneous services

2020/S 115-280764

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, C&C, Operational Support Programmes (OSP)
Postal address: DMS Whittington
Town: Lichfield
Postal code: WS14 9PY
Country: United Kingdom
E-mail: KELVIN.EDWARDS109@MOD.GOV.UK
Telephone: +44 3067708608

Internet address(es):

General address of the contracting authority/entity: www.contracts.mod.uk

Address of the buyer profile: www.contracts.mod.uk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
Official name: Ministry of Defence, C&C, Operational Support Programmes (OSP)
Postal address: DMS Whittington
Town: Lichfield
Postal code: WS14 9PY
Country: United Kingdom
Contact person: Kelvin Edwards
E-mail: kelvin.edwards109@mod.gov.uk
Telephone: +44 3067708608

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Operational Support Capability Contract (OSCC)

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Other services
Main site or location of works, place of delivery or of performance: London.

NUTS code UKI LONDON

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 7
Justification for a framework agreement, the duration of which exceeds seven years:

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 35 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Miscellaneous services. Miscellaneous services. The authority requires a rapid contracting capability to support emergent and urgent operational requirements. It is designed to be an agile framework agreement offering a broad range of goods and services including, but not exclusively infrastructure, facility management, real life support services, logistic support and equipment procurement solutions.
The OSCC shall be a reserve capability and as such will be utilised for the delivery of support requirements on a case-by-case basis and only when a capability gap exists between emerging and particular operational requirements and conventional Defence procurement mechanisms.
The OSCC shall be a two-stage call-off process:
Stage 1 is an operational support planning capability and Stage 2 is an operational support delivery capability.

II.1.6)Common procurement vocabulary (CPV)

98300000 Miscellaneous services

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

In accordance with historical expenditure it is envisaged that spend against future proposed taskings will be in the region of the following:
— infrastructure: 70 % of total contract spend;
— services:20% of total contractual spend;
— goods: 10 % of total contractual spend.
Actual spend will be based on military and operational need and therefore may differ from historical usage.
The estimated annual contract spend is GBP 5 m. The estimated contract value (including 2 option years) is GBP 35 m.
No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
Estimated value excluding VAT: 35 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The authority reserves the right, at its sole discretion, to extend the contract for a period of up to 24 months. The estimated value of the option period is GBP 10 000 000, equating to GBP 5 000 000 per annum.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Refer to the dynamic PQQ and evaluation criteria.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the authority. The authority shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by a security aspects letter, the authority reserves the right to amend the terms of the security aspects letter to reflect any changes in national law or government policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.

III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 31.1.2021
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.
The authority shall be seeking the declaration of good standing in the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: Refer to the pre-qualification questionnaire for the relevant criteria.
Minimum level(s) of standards possibly required: The estimated annual contract value is GBP 5 000 000. If the estimated annual contract value is greater than 40 % of the supplier’s turnover, the authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the authority, evidence showing it has sufficient economic and financial capability, for example such evidence may include:
1) any additional information proving it has sufficient economic and financial resources to deliver the requirement; and
2) stating whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier’s financial status. An overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the parent company where applicable. An independent financial assessment obtained from a reputable credit rating organisation may be utilised as part of this process.
Refer to the pre-qualification questionnaire for the relevant criteria.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) In the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability.
(d) A statement of the technicians or technical services available to the economic operator to:
(i) carry out the work under the contract, or
(ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator.
(m) In the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority.
The authority shall be evaluating technical and/or professional capacity through the formal pre-qualification questionnaire.
Minimum level(s) of standards possibly required
Facility security clearance is required for the main contractor for handling information up to and including at secret. Refer to the formal pre-qualification questionnaire for further information.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 10
Objective criteria for choosing the limited number of candidates: Interested suppliers are required to complete the Dynamic Pre-Qualification Questionnaire (DPQQ) to provide the authority with information to evaluate the supplier’s capacity and capability against the selection criteria.
The authority will use the DPQQ response to create a shortlist of tenderers who:
(1) are eligible to participate;
(2) fulfil any minimum economic, financial, professional and technical standards; and
(3) best meet, in terms of capacity and capability, the selection criteria set out in this notice and the DPQQ.
Further details of the method for choosing the tenderers is set out in the DPQQ.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following access code: 735SQWW8K9. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 14 July 2020 at 10.00 (BST). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online frequently asked questions (FAQ’s) or the user guides or contact the MOD DCO Helpdesk by emailing — support@contracts.mod.uk or call 0800282324.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

700308319

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2019/S 100-243423 of 24.5.2019

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.7.2020 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.7.2020 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence ontracts Bulletin and www.contracts.mod.uk

Electronic trading

Potential suppliers must note the mandatory requirement for electronic trading using the contracting, purchasing and finance (CP&F) electronic procurement tool. All payments for Contractor Deliverables under the Contract shall only be made via CP&F. You can find details on CP&F at https://www.gov.uk/government/publications/mod-contractingpurchasing-and-finance-e-procurement-system

Cyber
The cyber risk profile for this requirement identified by the cyber risk assessment is HIGH (Reference — RAR-RJNR2294).
Go reference: GO-2020612-DCB-16730434

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Official name: Ministry of Defence, C&C, Operational Support Programmes (OSP)
Postal address: DMS Whittington
Town: Lichfield
Postal code: WS14 9PY
Country: United Kingdom
E-mail: KELVIN.EDWARDS109@MOD.GOV.UK
Telephone: +44 3067708608

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.6.2020