Ministry of Defence Soft Facilities Management Tender

Ministry of Defence Soft Facilities Management Tender

UK MOD is now issuing this Contract Notice to advertise the requirement for Soft Facilities Management only at Portsmouth under DSPCR 2011.

United Kingdom-Bristol: Ships

2018/S 211-483619

Contract notice


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Ships, Other
Abbey Wood
BS34 8JH Bristol
United Kingdom
Telephone: +44 2392725773

Internet address(es):

General address of the contracting authority/entity:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Ministry of Defence, Ships, Other
Abbey Wood
BS34 8JH Bristol
United Kingdom
Telephone: +44 2392725773

Tenders or requests to participate must be sent to: Ministry of Defence, Ships, Other
Abbey Wood
BS34 8JH Bristol
United Kingdom
Telephone: +44 2392725773

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

GB-Bristol-Contract Notice – FMSP Soft Facilities Management — Portsmouth

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance: Portsmouth.

NUTS code UKJ31

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Ships. Warships and associated parts. Hotel services. Canteen and catering services. Transport services (excl. Waste transport). Internal office mail and messenger services. Defence services. Grounds maintenance services. Reprographic services. Security services. Digital printing services. Sewage-, refuse-, cleaning-, and environmental services. Environmental services. The UK Ministry of Defence (UK MOD) has previously issued a Pre-Procurement Notice (PPN) in February 2018 for the Market Engagement phase for the future of Maritime Support (including a Market Day and Request for Information) and a subsequent Prior Information Notice (PIN) issued in July 2018 advertising a second Market Day.
UK MOD issued a Contract Notice on 3.10.2018 for combined Hard and Soft Facilities Management at Portsmouth. UK MOD is now issuing this Contract Notice (CN) to advertise the requirement for Soft Facilities Management only at Portsmouth under DSPCR 2011, (Estimated value: Category C: 20 000 000 GBP to 100 000 000 GBP), as part of the Future Maritime Support Programme (FMSP). An amended Contract Notice has been issued for hard facilities management only at Portsmouth.
Potential Providers are invited to express their interest in this procurement by 12:00 noon on 28.11.2018, through the submission of a Pre-qualification Questionnaire (PQQ) including execution of a competition process agreement.
The Authority has engaged Commerce Decisions Ltd to run the Competition Site (AWARD®) to support the PQQ process. The competition site is available as an internet-based portal, providing access to relevant information controlled via login and permissions. Operating instructions for the competition site are available on the competition site once login and permissions are issued. Potential provider entities must have self-registered on the competition site, through the open registration process to access the PQQ documents.

To express an interest by responding to the PQQ, interested potential providers are to register at the following URL/web address;

An “AWARD® 6 Supplier’s Quick Start — Self Registration” user guide is provided with this contract notice to guide potential suppliers through the process of self-registration. Full Award® Software operating instructions are available within the tool once login and permissions are issued. Should any Potential Providers have difficulties accessing the FMSP Award® site, please contact the Authority’s Award® Helpdesk, by calling +44 (0)30 679 83142 or emailing quoting the FMSP PQQ to which you are responding.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about subcontracting


This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of the Soft Facilities Management (FMSP/010) at Portsmouth comprises the following services:
— cleaning grounds and waste management,
— catering, retail, accommodation and leisure,
— transport services – Transport and driver services, motor transport fleet admin,
— reception and office services.
The supplier will provide soft facilities management services to meet the requirements of the Authority at Portsmouth Naval Base.
The supplier will work closely with other FMSP suppliers to plan and execute soft facilities management activity collectively and successfully.
Estimated value excluding VAT:
Range: between 20 000 000 and 100 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates:
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2018/S 031-068954 of 12.2.2018

Other previous publications

Notice number in the OJEU: 2018/S 129-295408 of 4.7.2018

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

28.11.2018 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Future Maritime Support Programme (FMSP) will underpin the success of the Royal Navy (RN) in supporting the Royal Navy’s Complex Warships, Submarines and Naval Bases, by providing all:
— surface ships and submarine engineering support services,
— submarine deep maintenance,
— facilities management and other naval base services, and
— maritime logistics services.
At the HM Naval Bases and associated Dockyards at Devonport, Clyde, Rosyth and Portsmouth.
In 2014, the Authority placed two contracts with industrial partners, Babcock Marine (BM) and BAE Systems (BAES) for Naval Base, Ship, and Submarine outputs. These contracts form the Maritime Support Delivery Framework (MSDF) and are due to expire on 31.3.2020.
Recognising the success of both MSDF, and its predecessor the Warship Support Modernisation Initiative (WSMI), in supporting the RN, after nearly 20 years it is timely for the Authority to review its current Naval Base services solution. The FMSP is the result of this review.
The FMSP is a programme of work that will succeed and improve upon the MSDF contracts currently in place, commencing on 1.4.2020. FMSP will deliver additional transformational change, cost reductions (in the target of 30 %) and an improved service for the RN.
The Contracting Authority considers that economic operators who are Small or Medium Enterprises (SME’s) could participate in this contract individually or through the partnership/collaboration with other SME’s/suppliers or as part of the Supply Chain to other suppliers. The PQQ Supplementary Information on the Competition Site includes a contact list of suppliers who participated in the FMSP Market Engagement phase which may be of assistance to SME’s in this regard.

Suppliers interested in working with the Ministry of Defence should register on the Authority Supplier Information Database (SID) Register, available at Please note: the registration and publication of a company profile on the Authority SID does not mean or imply that the Supplier has in any way been vetted or approved by the Authority, nor does it imply that an application made in response to this procurement will be successful. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions contained in the specific contract notice.

The Authority reserves the right to:
(i) amend the procurement timeline at its sole discretion;
(ii) withdraw this notice at any time for any reason;
(iii) not to award any contract to any tenderer. The Authority does not bind itself to enter into any contract(s) arising out of the proceedings envisaged by this contract notice and no contractual rights express or implied arising out of this contract notice or the procedures envisaged by it;
(iv) amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU:

— this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and

Cyber Security Information:
The Cyber Risk Level for this procurement is assessed- Moderate
A full description of the four Cyber Risk levels is available at DEFSTAN 05138. Potential Providers should make themselves familiar with the requirements against the profile assessment for this risk level. GO Reference: GO-20181029-DCB-13463704

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, Ships, Other
Abbey Wood
BS34 8JH Bristol
United Kingdom
Telephone: +44 1179132548

Body responsible for mediation procedures

Ministry of Defence, Ships, Other
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: