Ministry of Defence Tender for Global Bulk Fuels Service

Ministry of Defence Tender for Global Bulk Fuels Service

The Ministry Of Defence, as the contracting authority, has an ongoing requirement for of bulk fuels; aviation, marine, and marine aviation worldwide.

United Kingdom-Bristol: Fuels

2020/S 088-211217

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, Defence Fuels Group
Postal address: Cedar 3a #3360, MOD Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact person: Ashlie West
E-mail: DESCommodities-Comrcl-Fuel@mod.gov.uk
Telephone: +44 3067985932

Internet address(es):

General address of the contracting authority/entity: www.mod.gov.uk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Official name: Aberdeen County Council
Postal address: Ground Floor, Marischal College, Broad Street
Town: Aberdeen
Postal code: AB10 1AB
Country: United Kingdom

Official name: Avon and Somerset Constabulary
Postal address: Police Headquarters, PO Box 37, Valley Road
Town: Portishead
Postal code: BS20 8JJ
Country: United Kingdom

Official name: Central Scotland Police
Postal address: Force Headquarters, Randolphfield, St Ninians Rd
Town: Stirling
Postal code: FK8 2HD
Country: United Kingdom

Official name: Dumfries and Galloway Police
Postal address: Police Headquarters, Cornwall Mount
Town: Dumfries
Postal code: DG1 1PZ
Country: United Kingdom

Official name: The Highland Council Harbours Authority
Postal address: Glenurquhart Rd
Town: Inverness
Postal code: IV3 5NX
Country: United Kingdom

Official name: Environment Agency
Postal address: PO Box 544
Town: RotherhamS60 1BY
Postal code: S60 1BY
Country: United Kingdom

Official name: Highlands and Islands Fire and Rescue Service
Postal address: 50a Harbour Rd
Town: Inverness
Postal code: IV1 1UF
Country: United Kingdom

Official name: Humberside Police Headquarters
Postal address: Priory Rd
Town: Hull
Postal code: HU5 5SF
Country: United Kingdom

Official name: Lothian and Borders Police
Postal address: 113 High
Town: Tranent
Postal code: EH33 1LW
Country: United Kingdom

Official name: Maritime and Coastguard Agency
Postal address: Bay 2/06, Spring Place, 105 Commercial Road
Town: Southampton
Postal code: SO15 1EG
Country: United Kingdom

Official name: Metropolitan Police Service
Postal address: 17th Floor (East),Victoria Embankment
Town: London
Postal code: SW1A 2JL
Country: United Kingdom

Official name: NI Road Service
Postal address: Clarence Court, Adelaide Street
Town: Belfast
Postal code: BT2 8GE
Country: United Kingdom

Official name: Northern Constabulary
Postal address: Northern Constabulary
Town: Wick
Postal code: KW1 5LB
Country: United Kingdom

Official name: Northamptonshire Police
Postal address: Force Headquarters, Wootton Hall Park
Town: Northampton
Postal code: NN4 0JQ
Country: United Kingdom

Official name: The Northern Ireland Environment Agency
Postal address: Antrim Road
Town: Lisburn
Postal code: BT28 3AL
Country: United Kingdom

Official name: Scottish Water
Postal address: Castle House, 6 Castle Drive, Carnegie Campus, Dunfermline
Town: Fife
Postal code: KY11 8GG
Country: United Kingdom

Official name: Shetland Islands Council
Postal address: 8, North Ness Business Park, Mitchell’s Rd, Lerwick
Town: Shetland
Postal code: ZE1 0LZ
Country: United Kingdom

Official name: Strathclyde Police
Postal address: 173 Pitt Street
Town: Glasgow
Postal code: G2 4JS
Country: United Kingdom

Official name: Suffolk Constabulary
Postal address: Portal Ave, Martlesham Heath, Martlesham
Town: Ipswich
Postal code: IP5 3QS
Country: United Kingdom

Official name: Sussex Police
Postal address: Police Headquarters, 1 Malling House, Church Lane
Town: Lewes
Postal code: BN7 2DZ
Country: United Kingdom

Official name: Tayside Police
Postal address: PO Box 59, 4 West Bell Street
Town: Dundee
Postal code: DD1 9JU
Country: United Kingdom

Official name: Water Service NI
Postal address: PO Box 1026
Town: Belfast
Postal code: BT1 9DJ
Country: United Kingdom

Official name: West Mercia Constabulary
Postal address: Hindlip Hall, Hindlip
Town: Worcestershire
Postal code: WR3 8SP
Country: United Kingdom

Official name: Western Isles Council
Postal address: Sandwick Road, Stornoway
Town: Isle of Lewis
Postal code: HS1 2BW
Country: United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Global Bulk Fuels Service (GBFS)

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: United Kingdom

NUTS code UK

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4
Justification for a framework agreement, the duration of which exceeds seven years:

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 800 281 000 GBP

II.1.5)Short description of the contract or purchase(s):

Fuels. Kerosene jet type fuels. Diesel fuel. Unleaded petrol. The Ministry Of Defence (MOD), as the Contracting Authority, has an ongoing requirement for of bulk fuels; aviation, marine, and marine aviation worldwide and potentially small volumes of ground fuels (outside of the UK) to support its routine and operational activities. (Ground fuels for the UK are NOT part of this requirement). A multi-supplier pan-government Framework Agreement is required to meet the Authority’s requirement. The following fuel types are currently required, (however, additional fuel types may be required during the life of the framework agreement): F-34 (AVTUR-FSII) Turbine Fuel Aviation, Kerosene type with Fuel System Icing Inhibitor; F-35 (AVTUR) Turbine Fuel Aviation, Kerosene Type; F-44 (AVCAT-FSII) Turbine Fuel Aviation, High Flash type with Fuel System icing Inhibitor; F-54 (DIESO MT) Road Diesel; F-67 (ULGAS) Unleaded gasoline; F-76 (Fuel, Naval Distillate) Marine diesel; F-75 (Fuel Naval Distillate) Marine diesel. The duration of the framework agreement is 4 years. Estimated total value is GBP 800m. Estimated annual value is GBP 200M. If you are interested in participating in the competition for this requirement, please complete the Pre Qualification Questionnaire (PQQ) linked to this notice by the PQQ return date. PRIOR TO COMPLETING THE PQQ, PLEASE ENSURE YOU READ THE PQQ GUIDANCE INSTRUCTIONS AND CONDITIONS DOCUMENT WHICH IS ATTACHED IN THE PQQ TOOL. The government departments detailed below are potential users of the framework, however any other UK government department, its Agencies, Trading Funds and Non Departmental Public Bodies, as well as the wider public sector (and any future successors to these organisations) may have a future requirement for use of this framework.

II.1.6)Common procurement vocabulary (CPV)

09100000091311000913420009132100

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Supply of bulk fuels in the UK and overseas. The Ministry of Defence (MOD), as the Contracting Authority, has an ongoing requirement for bulk fuels; aviation, marine, and marine aviation fuel in the UK and worldwide and small volumes of ground fuels (outside of the UK) to support its routine and operational activities.
Estimated value excluding VAT: 800 281 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Bank and/or Parent Company Guarantees and/or other guarantees of performance and financial liability may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Conditions relating to financing and payment will be specified in the contractual documentation.
Payment under this Contract will be via the use of Exostar (which connects the the Authority’s Contract, Purchasing and Finance system).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a contract is awarded to a grouping of economic operators, the Contracting Authority may require the grouping to form a legal entity (with appropriate financial guarantee from its parent companies before entering into the contract). The group will be required to nominate a lead partner with whom the Authority can lawfully contract or form themselves into a single entity before the Contract is awarded.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Specific conditions will be set out in the contract documentation.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:
(i) the overall turnover of the business of the economic operator; and
(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Financial Information required is set out in the Dynamic Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: Financial Information required is set out in the Dynamic Pre Qualification Questionnaire.

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met: Financial Information required is set out in the Dynamic Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: Financial Information required is set out in the Dynamic Pre Qualification Questionnaire.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability
Full details are provided in the Dynamic Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required
Full details are provided in the Dynamic Pre Qualification Questionnaire.

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
Full details are provided in the Dynamic Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required
Full details are provided in the Dynamic Pre Qualification Questionnaire.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates:
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DFAP/0024

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2020 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

The Cyber Risk Profile is Very Low. Risk Assessment Reference – RAR-EWG39S9U
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 436TGHCH8R.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-202054-DCB-16489518

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Official name: Ministry of Defence, IMOC, Defence Fuels Group
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
E-mail: DESCommodities-Comrcl-Fuel@mod.gov.uk
Telephone: +44 3067985392

Body responsible for mediation procedures

Official name: Ministry of Defence, IMOC, Defence Fuels Group
Town: Bristol
Country: United Kingdom
E-mail: DESCommodities-Comrcl-Fuel@mod.gov.uk
Telephone: +44 3067985392

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: Ministry of Defence, IMOC, Defence Fuels Group
Town: Bristol
Country: United Kingdom
E-mail: DESCommodities-Comrcl-Fuel@mod.gov.uk

VI.5)Date of dispatch of this notice:

4.5.2020