Ministry of Defence Tender for Supply of Multi-Mode Radio

Ministry of Defence Tender for Supply of Multi-Mode Radio

The aim of the Multi-Mode Radio project is to maintain Tactical Satellite and Ground-to-Air capabilities post-2023 and set the conditions for a transition to and integration with the future MORPHEUS radio capabilities.

United Kingdom-Bristol: Radio equipment

2020/S 088-211218

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, Defence Digital (formerly Information Systems and Services), BATCIS Delivery Team
Postal address: Abbey Wood
Town: Bristol
Postal code: BS34 8JH
Country: United Kingdom
Contact person: Daniel Brockley
E-mail: ISSComrcl-BATCIS-Morpheus-Grp@mod.gov.uk
Telephone: +44 3067985589

Internet address(es):

General address of the contracting authority/entity: https://www.gov.uk/government/organisations/ministry-of-defence

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
The above mentioned contact point(s)

Tenders or requests to participate must be sent to:
The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

BATCM/0322 – Multi-Mode Radio (MMR)

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: United Kingdom

NUTS code UK

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Radio equipment. The aim of the Multi-Mode Radio (MMR) project is to maintain Tactical Satellite (TacSAT) and Ground-to-Air (G2A) capabilities post-2023 and set the conditions for a transition to and integration with the future MORPHEUS radio capabilities.
MMR Performance Requirements
The full MMR Systems Requirement Document (SRD) and Statement of Requirement (SoR) will be released at the ITN stage
The MOD has a requirement for National Security Agency (NSA) accredited Handheld and Manpack software-defined combat net radios capable of operating at SECRET across a broad range of military frequency bands (30MHz to 1.8GHz) delivering voice and data communication across the following modes of operation: Ground to Air; Ground to Ground – Line of Sight; Ground to Ground – Mobile Ad-hoc Network (MANET); and Ground to Ground – Beyond Line of Sight.
In order to support interoperability between NATO and FVEY Partners, the radios are likely to require (but will not be limited to) the following waveform capabilities: HAVEQUICK II; Second-generation Anti-jam Tactical UHF radios for NATO (SATURN); Single Channel Ground and Airborne Radio System (SINCGARS); Demand Assigned Multiple Access (DAMA); Integrated Waveform (IW) 2; and TSM.
To achieve secure communications, the radios will be capable of using various cryptographic standards, which are likely to include (but will not be limited to): VINSON Advanced Narrowband Digital Voice Terminal (ANDVT), Tactical Secure Voice Cryptographic Interoperability Specification (TSVCIS), Advanced Encryption Standard (AES) 256.
The radios will be operated on the soldier (dismounted) whilst deployed worldwide on battlefield missions of 72+hrs without support, which will require the following system attributes: long battery life, minimum size, weight and power, low/no maintenance, no special tools or test equipment and include ancillaries.
The radios will be configurable locally or remotely allowing users to load new mission fills and load or purge cryptographic keys.
The Manpack radio will be able to integrate within the MORPHEUS Evolve to Open (EvO) System Baseline. MORPHEUS Evolve to Open (EvO) is the first instantiation of Defence as a Platform (DaaP) in the tactical environment.
Project Delivery Dates
The dates are subject to change, but current planning assumptions are: First Equipment Delivery Date (EDD): Jul 2022, Initial Operating Capability (IOC): Jan 2023, Full Operating Capability (FOC): Nov 2023, Final EDD: Jun 2024.

II.1.6)Common procurement vocabulary (CPV)

32344210

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC
The successful tenderer is obliged to specify which part or parts of the contract it intends to subcontract beyond the required percentage and to indicate the subcontractors already identified

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The core Contract supply is expected to have a value range of GBP 70m- GBP90m (ex VAT). Including Options, the total anticipated Contract Value is between GBP 70m – GBP 250m (ex VAT).
The supplier will be able to deliver quantities of up to 700 Manpack radios and 500 Handheld radios (exclusive of Options) that will meet the MMR performance requirements.
Other requirements will include:
— training needs analysis and development of training materials,
— ancillaries (for example, antennas, headsets, batteries, pouch/bergen),
— integrated Logistical Support, including:
—— supportability analysis,
—— NATO codification and unique item identification recording and marking (2D barcoding),
—— delivery of initial spares package,
—— packaging, handling, storage and transportation planning,
—— provision of technical documentation,
— project management and governance,and
— security, electromagnetic compatibility (EMC), safety and environmental assurance activities.
Support Requirements.
Once the MMR solution has achieved FOC, the repair and inventory management services for MMR will be delivered by the future Logistical Support Contract (LSC) (Contract Reference: BATCM/0294) provider. The future LSC Contract has not yet been awarded and therefore the future LSC provider is not known at this stage. The MMR supplier will support transition of the MMR logistics requirements onto the LSC Contract.
Estimated value excluding VAT:
Range: between 70 and 90 GBP

II.2.2)Information about options

Options: yes
Description of these options: Description of these options
Option 1 – EvO Integration
This option is to provide integration of the MMR Manpack radio into the Evolve to Open (EvO) system.
Option 2 – Handheld Radios Additional Buy
This option is to provide delivery of up to 5 000 additional Handheld radios and ancillary items (including ancillaries) to support LE TacCIS Projects and additional platforms across the Ministry of Defence.
Option 3 – Manpack Radios Additional Buy
This option is to provide delivery of up to 1 000 additional Manpack radios and additional ancillary items (including ancillaries) to support further LE TacCIS Projects and additional platforms across the Ministry of Defence.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

An indemnity, guarantee or bank bond may be required to support the contract. The Authority reserves the right to ask for an indemnity, (parent company) guarantee or bank bond if the supplier does not meet the required standard for economic and financial standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow delivery and acceptance of services. Payment will be made via the Authority Contract Purchasing and Finance (CP&F) System.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to incorporate a Security Aspects Letter into the contract, in addition to other security related terms and conditions.
The Authority reserves the rights to amend any condition related to security of information to reflect any changes to national law or governmental policy. Whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
The Contractor will require personnel which are cleared to the Security Clearance (SC) level as part of the delivery of this contract.

III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 1.9.2021
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:
(i) the overall turnover of the business of the economic operator, and
(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
(a) appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) where appropriate, a statement, covering the 3 previous financial years of the economic operator, of:
(i) the overall turnover of the business of the economic operator, and
(ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Three (3) years full (not abbreviated) accounts will be required as part of any DPQQ response.
Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection).

Criteria regarding the economic and financial standing of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met: The estimated average annual contract value for supply during the Contract Term is c GBP 25-30m (ex VAT). If the estimated annual contract value is greater than 40 % of the supplier’s turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:
1) any additional information proving it has sufficient economic and financial resources to deliver the requirement, and
2) state whether the supplier is willing to provide the Authority with an indemnity, guarantee or bank bond.
The Authority will also examine the financial health of the immediate and ultimate parent of the supplier where it is part of a group. When assessing the financial health of an organisation the Authority will also take into consideration any auditors opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using credit agencies such as Company Watch. If examination of the financial information exposes the potential for a supplier to experience financial difficulty in performing the contract, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement.
Minimum level(s) of standards possibly required: For the purposes of evaluating the financial standing of responses, the Authority shall use the following criteria, which will be taken into account as part of the overall score.
PASS – Low financial risk to contract performance.
PROCEED WITH CAUTION – Passed on the basis that the required guarantees/ information will be provided.
FAIL – High risk to contract performance.
Should a supplier be assessed as a FAIL score or PROCEED WITH CAUTION score the Authority reserves the right to exclude them from the competition making the supplier ineligible to receive ITN documentation.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
The main contractor will be required to provide evidence of its ability to process, store and transmit classified information at Secret by describing the required Facility Security Clearance (FSC) granted by its National or Designated Security Authority.

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
The main contractor will be required to provide evidence of its Sub-Contractor’s ability to process, store and transmit classified information at Secret by describing the required Facility Security Clearance (FSC) granted by its National or Designated Security Authority.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Interested parties are required to complete the DPQQ to provide information that allows the Authority to evaluate the capacities and capabilities of the interested parties against the selection criteria set out at sections III.2.1), III.2.2), III.2.3) and any other additional areas set out within the DPQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BATCM/0322

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.6.2020 – 23:55

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.9.2020

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Procurement Process
Supplier down-selection process.
The DPQQ will down select up to 6 compliant respondents who achieved the highest scores on the scored questions in Part 2: Form F. The up to 6 compliant respondents who achieve the highest scores at DPQQ will be invited to submit an ITN response for any of the lots.
The DPQQ will follow the guidance laid out in the document titled ‘DPQQ Evaluation Guidance – Supporting Narrative’ and attached within the supporting documents to this Contract Notice.
As outlined in the ‘DPQQ Evaluation Guidance – Supporting Narrative’, the Authority requires potential suppliers to identify any potential distortions of competition and/or conflicts of interest and to propose measures to eliminate or mitigate them. The Authority reserves the right to eliminate from the competition any potential supplier who cannot demonstrate to the satisfaction of the Authority that such distortions or conflicts will be eliminated or mitigated.
Tender Process
Details of the tender process, evaluation criteria and methodology used for the down select and contract award will be set out in the ITN.
The Authority reserves the right to have multiple rounds of negotiations with Bidders. The Authority will not use this activity to down-select Bidders. The Authority reserves the right to select a Preferred Bidder for the Contract in the event that that the Authority deems the highest compliant score meets the requirement after Initial Tenders or the Invitation to Submit Final Tender without conducting any further negotiations.
The Authority reserves the right to enable bidders, during the tendering phase, to resubmit their tenders should all bidders be non-compliant with any of the mandatory award criteria.
Bidders should be aware that the placement of a Contract at the end of this competition is conditional upon the Authority passing an internal approvals process.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
Tendering Timelines
The dates are subject to change, but current planning assumptions are:
Deadline for Expression of Interest: (INSERT)
Proposed/Estimated ITN Issue Date: Sep 2020
Proposed/Estimated ITN Return Date: Dec 2020
Proposed Issue Date of Contract: Sep 2021
Proposed Completion Date of Contract: Aug 2024
Security
Some aspects of the contractual delivery will be UK Eyes-Only. The Authority may require bidders to sub-contract any sensitive work to an appropriate organisation to avoid excluded organisations based on geography or security accreditation status and/or to put in place appropriate firewalls to protect such information. Organisations will be supported during the procurement process to obtain the appropriate security clearances when required.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

A Cyber Risk Assessment has been raised for this requirement under Assessment number
RAR-EUJT34HE. The associated Cyber Risk Profile is High. Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The security classification of this procurement is OFFICIAL-COMMERCIAL-SENSITIVE. As such, notwithstanding references in the DPQQ Part 1: Form A and Part 1: Form C to economic operators established in other member states, economic operators who do not meet these requirements will not qualify to be invited to submit an ITN response
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 8G5K63PJ5P.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-202054-DCB-16489494

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Official name: Ministry of Defence, Information Systems and Services, BATCIS Delivery Team
Town: Bristol
Country: United Kingdom
E-mail: ISSComrcl-BATCIS-Morpheus-Grp@mod.gov.uk
Telephone: +44 3067985589

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.5.2020