Ministry of Justice Estates Related Legal Services

Ministry of Justice Estates Related Legal Services

Estates Related Legal Services across the Custodial and Non Custodial Estate of the MoJ for England and Wales. Details of Supplier Event.

UK-Newport: Legal services

2013/S 011-014111

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

MoJ Procurement
Estates Category Management Team South West and Wales, Ministry of Justice Procurement Phoenix House, Celtic Springs Business Park, Coedkernew, South Wales
For the attention of: Pippa Sniadowski
NP10 8FZ Newport

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
Public order and safety
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Ministry of Justice Estates Related Legal Services
II.2)Type of contract and place of delivery or of performance

Service category No 21: Legal services
Enlgand and Wales.
NUTS code UK

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:

Estates Related Legal Services across the Custodial and Non Custodial Estate of the MoJ for England and Wales.
Anticipated tender (RFP) documentation release – beginning of February 2013.
Anticipated tender return date – beginning of April 2013.
The services required shall include but will not be limited to:
— The purchase of freehold or leasehold properties, particularly the assurance that the Heads of Terms are fully reflected in the draft contract; and, a full review of the legal documentation issued by the landlord or vendor and negotiate terms in accordance with the Client’s instructions and Heads of Terms.
— The sale of freehold or leasehold properties, including preparation of title reports and Crichel Down investigation.
— The grant of leases (acting for the Client as either landlord or tenant) and associated management documents (e.g., licences for change of use, for alterations, assignment, sub-letting) including service of notices and counter-notices under the Landlord and Tenant Act 1954.
— Lease renewals (acting for the Client as either landlord or tenant) including service of notices and counter-notices under the Landlord and Tenant Act 1954.
— Termination and surrender of leases and subleases and tenancies (acting for the Client as either landlord or tenant) including service of Notices.
— Dilapidations (interim and final).
— Rent Reviews (acting for the Client as either landlord or tenant).
— Easements, wayleaves and other similar arrangements.
— Advice on all property related matters, including interpretation of tenure and related documents and development of generic documents e.g. leases memoranda etc.
— Property litigation and/or ADR (alternative dispute resolution), including liaising with MoJ Legal and/or Counsel , arising from statutory, contractual (including landlord and tenant) or neighbourly property issues.
— Planning Agreements.
— Clawback and Overage arrangements.
— Assignment of leases and sub-leases.
— Public Private Partnerships, including Private Developer Schemes (PDS) and Private Finance Initiative Schemes (PFI) – all services including Service Agreements.
— Advice on market testing exercises (e.g. Prisons).
Estimated cost excluding VAT: 14 000 000 GBP

This contract is divided into lots: no

II.5)Common procurement vocabulary (CPV)


II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

Please note that the anticipated tender return date is at the beginning of April 2013. Please ensure that you follow the instructions below in a timely manner to ensure a maximum available bid response time.
In order to be invited to the requested event you will need to register on the Ministry of Justice e-sourcing portal. To do so please click here or follow the link below using internet explorer as your browser:

Please complete the requested details noting that those fields marked with a red asterisk are mandatory. For clarity the “notice reference field” is where you should populate the sourcing reference number which is 2957-2.
You will receive your system generated password via e-mail once your account has been approved. Having successfully logged-on and changed your password, you should contact the Buyer to confirm that you are now set up on the system so that they can add you to the sourcing event.
Once your company has been approved on the system you will be able to add more users to your organisation. If more users need to be added go to the “Utilities” Menu, select “Manage Organisation” then click once on “Create User”.
Once registered you MUST contact Pippa Sniadowski of MoJ Procurement by using the email address provided to be added to the event.
There is a Supplier’s user guide attached which will help you to use the eSourcing Portal. This guide can also be accessed on our website:

If you experience any technical issues please contact the e-sourcing Central Support Team on +44 8450100132.

VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:11.1.2013