Ministry of Justice Estates Specialist Conservation Services

Ministry of Justice Estates Specialist Conservation Services

Estates Specialist Conservation Services across the Custodial and Non Custodial Estate for South East and South West England and London.

UK-Newport: Architectural, construction, engineering and inspection services

2013/S 011-014246

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

MoJ Procurement
Phoenix House Celtic Springs Business Park Coedkernew
For the attention of: Laura Hindley
NP44 3AR Newport

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
Public order and safety
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Ministry of Justice Estates Specialist Conservation Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: South East and South West England and London.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Estates Specialist Conservation Services across the Custodial and Non Custodial Estate for South East and South West England and London.
Services will include:
Quadrennial Inspections
Annual Inspections
Biannual Inspections
Maintenance of Conservation Manual
Preparation of Forward Repair Plans.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71200000, 92522000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 900 000 and 1 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No Deposits are required but company guarantees, including Parent Company or Performance Bonds may be required. Further details will be outlined within the Tender Documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Finance and payment conditions and arrangements will be detailed within the Tender Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No Special legal form is required. The Authority intends to enter into contract with the prime contractor.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The tender documentation clearly states any perfomance conditions.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 6-006551 of 9.1.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

4.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

In order to be invited to the requested event you will need to register on the Ministry of Justice e-sourcing portal. To do so please click here or follow the link below using internet explorer as your browser:

Please complete the requested details noting that those fields marked with a red asterisk are mandatory. For clarity the “notice reference field” is where you should populate the sourcing reference number which is 2916-2.
You will receive your system generated password via e-mail once your account has been approved. Having successfully logged-on and changed your password, you should contact the Buyer to confirm that you are now set up on the system so that they can add you to the sourcing event.
Once your company has been approved on the system you will be able to add more users to your organisation. If more users need to be added go to the “Utilities” Menu, select “Manage Organisation” then click once on “Create User”.
Once registered you MUST contact Laura Hindley of MoJ Procurement to be added to the event.
There is a Supplier’s user guide attached which will help you to use the eSourcing Portal. This guide can also be accessed on our website:

If you experience any technical issues please contact the e-sourcing Central Support Team on +44 8450100132.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a 10 calendar day standstill period after contract award decisions are taken but before contracts are signed. At that time information on the bids and the award of the contract will be communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request certain additional debriefing and that information wghich has to be provided a minimum of 3 working days before the expiry of the standstill period. If questions regarding the award of a contract have not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northen Ireland). Any such action is subject to requirements of prior notice, must be brought promptly and, in any event within 3 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.1.2013