Ministry of Justice Translation Services Tender

Ministry of Justice Translation Services Tender

The procurement is for the provision of translation and transcription services to the Ministry of Justice, its executive agencies and its arm’s length bodies.

United Kingdom-Leeds: Translation services

2020/S 207-506366

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Ministry of Justice
Postal address: 5 Wellington Place
Town: Leeds
NUTS code: UKE4 West Yorkshire
Postal code: LS1 4AP
Country: United Kingdom
E-mail: MoJProcurementLang@Justice.gov.uk
Telephone: +44 2033343555
Internet address(es):
Main address: https://ministryofjusticecommercial.bravosolution.co.uk

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://ministryofjusticecommercial.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://ministryofjusticecommercial.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://ministryofjusticecommercial.bravosolution.co.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Language Services — Translation and Transcription

 

II.1.2)Main CPV code

79530000 Translation services

II.1.3)Type of contract

Services

II.1.4)Short description:

This notice is a call for competition. The procurement is for the provision of translation and transcription services to the Ministry of Justice (MoJ), its executive agencies and its arm’s length bodies, and any other government body.

 

II.1.5)Estimated total value

Value excluding VAT: 18 160 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

79530000 Translation services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

 

The services include the translation of written material and transcription of oral material from a source language into a target language within a specified timescale and format as requested by MoJ entities and other bodies across England, Wales and Scotland.

The scope of services includes:

— translation of written material from one language to another as text,

— transcription of audio files, tapes and other electronic media into written and/or electronic text documents in the same or different languages.

Transcription of written documents and/or electronic media into alternative formations such as (but not limited to) braille, easy read, large print, text to audio and typesetting.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: As per the ITT guidance documents found at the abovementioned site / Weighting: As per the ITT guidance
Price – Weighting: As per the ITT guidance

II.2.6)Estimated value

Value excluding VAT: 18 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 29/10/2021
End: 28/10/2025
This contract is subject to renewal: yes
Description of renewals:

The initial term ending on 28 October 2025 may be extended for any period or periods of up to 3 years giving a potential end date of 28 October 2028.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2020/S 101-245086

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/11/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 19/05/2021

IV.2.7)Conditions for opening of tenders

Date: 23/11/2020
Local time: 17:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

Transparency:

HM Government requires that tender documentation issued by government departments for contracts exceeding GBP 10 000 over the life of the contract are published online (www.gov.uk/contracts-finder) for the public. The resulting contract shall also be published. The authority may use its discretion to redact information to protect key commercial interest or on prescribed grounds. Therefore, bidders who wish information not to be published, if successful, should secure agreements with the Authority prior to submission. These could cover key commercial interest, trade secrets and commercial interests which would be prejudiced by publication, all following the test in section 43 of the Freedom of Information Act 2000 (https://ico.org.uk/media/for-organisations/documents/1178/commercial-interests-section-43-foia-guidance.pdf).

Only documentation related to the award will be published. The prescribed grounds for redaction are:

(a) national security;

(b) personal data;

(c) information protected by intellectual property rights;

(d) information which is not in the public interest to disclose (following tests under the Freedom of Information Act 2000);

(e) third party confidential information;

(f) IT security; and

(g) Prevention of fraud.

Freedom of information (FOI):

The Freedom of Information Act came fully into force in 2005. If any organisation considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivities specified. In such cases the relevant material will in response to FOI requests be examined in the light of exemptions provided for in the Act.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Ministry of Justice
Postal address: 5 Wellington Place
Town: Leeds
Postal code: LS1 4AP
Country: United Kingdom

VI.5)Date of dispatch of this notice:

20/10/2020