Minor Building Maintenance Including Responsive Repairs on Corporate Buildings 2013 – 2016

Minor Building Maintenance Including Responsive Repairs on Corporate Buildings 2013 – 2016

Wigan Council is seeking to appoint three contractors to carry out minor building maintenance and responsive repairs within Wigan Council’s corporate buildings. There are approximately 140 buildings within the council’s corporate buildings portfolio.

UK-Wigan: Building construction work

2013/S 090-152834

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wigan Council
Assets and Contracts, Directorate of Resources, Civic Centre, Millgate
Contact point(s): Assistant Client Officer
For the attention of: Colin Walls
WN1 1AZ Wigan
UNITED KINGDOM
Telephone: +44 1942827376
E-mail: colin.walls@wigan.gov.uk

Internet address(es):

General address of the contracting authority: http://www.wigan.gov.uk

Address of the buyer profile: http://www.wigan.gov.uk

Electronic access to information: http://www.thechest.nwce.gov.uk

Electronic submission of tenders and requests to participate: http://www.thechest.nwce.gov.uk

Further information can be obtained from: The Chest
Internet Accessible
Contact point(s): Wigan Council is using the e-procurement portal known as The Chest at www.thechest.nwce.gov.uk to conduct the procurement exercise. To gain access to the tender documents applicants will need to register their details at the following link https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm. Once registered applicants will be e-mailed a log-in and password which will allow them to gain access to the tender documents.
Internet Accessible
UNITED KINGDOM
Internet address: http://www.thechest.nwce.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Chest
Internet Accessible
Contact point(s): Wigan Council is using the e-procurement portal known as The Chest at www.thechest.nwce.gov.uk to conduct the procurement exercise. To gain access to the tender documents applicants will need to register their details at the following link https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm. Once registered applicants will be e-mailed a log-in and password which will allow them to gain access to the tender documents.
Internet Accessible
UNITED KINGDOM
Internet address: http://www.thechest.nwce.gov.uk

Tenders or requests to participate must be sent to: The Chest
Internet Accessible
Contact point(s): Wigan Council is using the e-procurement portal known as The Chest at www.thechest.nwce.gov.uk to conduct the procurement exercise. To gain access to the tender documents applicants will need to register their details at the following link https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home?openForm. Once registered applicants will be e-mailed a log-in and password which will allow them to gain access to the tender documents.
Internet Accessible
UNITED KINGDOM
Internet address: http://www.thechest.nwce.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Minor Building Maintenance Including Responsive Repairs on Corporate Buildings 2013 – 2016 (2017).
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Wigan, Greater Manchester, United Kingdom.
NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Wigan Council is seeking to appoint three contractors to carry out minor building maintenance and responsive repairs within Wigan Council’s corporate buildings. There are approximately 140 buildings within the council’s corporate buildings portfolio. The work will fall into three categories: (i) Responsive repairs on a twenty-four hour call-out basis; (ii) Additional repairs identified up to a value of 5,000 GBP; and, (iii) The three contractors appointed to (i) and (ii) will be included in a panel of tenderers that conforms to the council’s standing orders within Wigan Council’s Constitution for works in the range 5,000 GBP to 25,000 GBP. The areas of work to be included across all these categories are general building, electrical, plumbing, glazing and roofing.
II.1.6)Common procurement vocabulary (CPV)

45210000, 44221000, 45212330, 45213150, 45215215, 45215221, 45215222, 45215500, 45232452, 45233161, 45262680, 45262700, 45310000, 45330000, 45341000, 45342000, 45410000, 45421000, 45421146, 45421152, 45430000, 45441000, 45442100, 45451000, 45453100, 45261900, 45260000, 45311000, 50000000, 50700000, 50710000, 71315000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The annual value of Wigan Council’s Minor Building Maintenance Including Responsive Repairs on Corporate Buildings 2013 – 2016 (2017) contract will be in the region of 540,000 GBP per annum. This figure is only an indicative estimate and no guarantee can be made as to the financial value of works that may arise under this contract. The contract will be divided into three geographical areas within the borough of Wigan and is expected to comprise of approximately 140 various council related properties throughout the borough. The financial value and scope of the contract may change to reflect the council’s ongoing review of its buildings portfolio during the period of the contract. The duration of the contract will be for a maximum initial period of two and a half years with an option to extend the contract for a further twelve months.
Estimated value excluding VAT: 1 350 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 30 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The authority reserves the right to require deposits, guarantees, bonds and other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Invitation to Tender documentation (refer to pages 17 to 21 in Procurement Pack 1 ‘Instructions to Organisations and Details of Contract’ and all corresponding parts within pack 2 ‘Invitation to Tender’).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the Invitation to Tender documentation (refer to pages 17 to 21 in Procurement Pack 1 ‘Instructions to Organisations and Details of Contract’ and all corresponding parts within pack 2 ‘Invitation to Tender’ in particular the sections on Financial Information on page 6, Notation Calculation on page 18 and Insurance Requirements on page 23).
Minimum level(s) of standards possibly required: As detailed within the Invitation to Tender documentation (refer to pages 17 to 21 in Procurement Pack 1 ‘Instructions to Organisations and Details of Contract’ and all corresponding parts within pack 2 ‘Invitation to Tender’ in particular the sections on Financial Information on page 6, Notation Calculation on page 18 and Insurance Requirements on page 23).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the Invitation to Tender documentation (refer to pages 17 to 21 in Procurement Pack 1 ‘Instructions to Organisations and Details of Contract’ and all corresponding parts within pack 2 ‘Invitation to Tender’ in particular the section on Technical and Professional Capacity on page 26).
Minimum level(s) of standards possibly required:
As detailed within the Invitation to Tender documentation (refer to pages 17 to 21 in Procurement Pack 1 ‘Instructions to Organisations and Details of Contract’ and all corresponding parts within pack 2 ‘Invitation to Tender’ in particular the section on Technical and Professional Capacity on page 26).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.6.2013 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2013 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The deadline of 17.6.2013 at 23:59 represents the deadline for the submission of final tenders. The initial duration of the contract is two and a half years but there is an option to extend the contract for a further twelve months.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.5.2013