Minor and major construction works in relation to capital and maintenance projects

Minor and major construction works in relation to capital and maintenance projects

Applications are invited from experienced providers of construction services who have a proven track record of providing high quality building construction work using a customer focussed approach ideally in the public sector.

United Kingdom-Derby: Construction work

2014/S 080-139430

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Procurement, The Council House, Corporation Street
For the attention of: Miss Sherry Russell
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332643273
E-mail: procurement@derby.gov.uk

Internet address(es):

General address of the contracting authority: http://www.derby.gov.uk

Address of the buyer profile: https://www.eastmidstenders.org

Further information can be obtained from: Derby City Council
Council House, Corporation Street
Contact point(s): Procurement
For the attention of: Sherry Russell
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
Internet address: www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
Council House, Corporation Street
Contact point(s): Procurement
For the attention of: Sherry Russell
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332640768
E-mail: procurement@derby.gov.uk
Internet address: www.eastmidstenders.org

Tenders or requests to participate must be sent to: Derby City Council
Council House, Corporation Street
Contact point(s): Business Support
For the attention of: Tender Receipt Officer
DE1 2FS Derby
UNITED KINGDOM
Telephone: +44 1332640768
Internet address: www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework for provision of minor and major construction works in relation to capital and maintenance projects.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Derbyshire.
NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 38
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 125 000 000 and 175 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Applications are invited from experienced providers of construction services who have a proven track record of providing high quality building construction work using a customer focussed approach ideally in the public sector.
Call off contracts under the framework agreement may be entered into directly by Derby City Council itself, Derby Homes, Derby City Schools and other Derby City Education Establishments, Derby College, Derbyshire Fire & Rescue Service, University of Derby and other Derbyshire Local Authorities (such definition shall include without limitation city, county, unitary, district, borough, parish and other local councils).
Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given. Suppliers will have to form their own views as to the potential for such an arrangement.
Call off contracts from the framework may be related to projects or programmes that are financed by community funds for example Regeneration Projects funded by the European Regional Development Fund or Regional Growth fund.
The successful suppliers will provide services on individual call off contracts for construction projects on any land or property and related asset owned, rented, leased or developed by the contracting authority, or on property and related assets in which the contracting authority may have an interest at the time or prospectively. Suppliers will be expected to work closely, and co-operate with the contracting authority, in-house and external design consultants and other partner providers. All contract performance will be monitored using a set of comprehensive performance indicators.
The framework is structured into 6 lots, the lots are grouped by requirement and value band. Suppliers may only apply for a maximum of 3 Lots.
Lot 1: Disabled Facilities Grant (DFG) Adaptations and Extensions (up to 50 000 GBP).
The adaptation and extension of an existing domestic premise to accommodate wheelchair and ambient disabled access into the building including door widening, ramps, guide rails, modification of the interior, adaption and addition to the existing building and associated services installation (plumbing gas electricity). These works will in most instances be carried out to occupied premises and consequently there will be contact with vulnerable adults and/or children.
It is an essential requirement that suppliers bidding for Lot One Disabled Facilities Grant (DFG) Adaptations and Extensions have the following:
1. All staff and sub-contractors engaged in delivery of the services have appropriate Disclosure and Barring Service (DBS) Clearance;
2. All staff and sub-contractors engaged in delivery of the services must be in possession of a current “Asbestos – Working with non-licensed materials” certificate, a current “face fit” certificate and ID site card and issued by a training provider who is a member of UKATA (United Kingdom Asbestos Training Association) or equivalent;
3. A response time to a Derby City site of a maximum 1 hour.
Lot 2: Other works range up to 50 000 GBP.
The works can include part or all of the following: repair, revamp, adaptation and minor extensions to existing buildings/structures on any land or property and related assets owned, rented, leased or developed by the authority, or on property and related assets in which the Authority may have an interest at the time or prospectively.
Lot 3: Projects 50 000 GBP to 250 000 GBP.
Lot 4: Projects 250 000 GBP to 1 000 000 GBP.
Lot 5: Projects 1 000 000 GBP to 3 000 000 GBP.
Lot 6: Projects 3 000 000 GBP to 12 000 000 GBP.
The works in lots 3 to 6 can include part or all of the following: repair, adaptation, extensions to existing buildings and new build on any land or property and related assets owned, rented, leased or developed by the authority, or on property and related assets in which the authority may have an interest at the time or prospectively. The works to be undertaken in lots 3 to 6 can include but may not be limited to the following categories: education, health and social care, community buildings, leisure, libraries, offices and other commercial property.
Lots 3 to 6 could include demolition full or in part, asbestos removal, structural and non-structural modifications, environmental remediation, together with the construction of new build on Brown and Green field sites, and the incorporation of the latest developments in energy efficiency and the production of carbon neutral buildings.
Certain projects to be called off under lots two to six of the framework will require the staff engaged in delivery of the services to have appropriate Disclosure and Barring Service (DBS) clearance. Confirmation will be required that all staff and sub-contractors who come into contact with vulnerable adults and children have appropriate Disclosure and Barring Service (DBS) clearance.
The framework will be for a period of 2 years with an option to extend for a further 2 years. The form of contract that will be used will be drawn from the current NEC suit of contracts.
II.1.6)Common procurement vocabulary (CPV)

45000000, 45212000, 45213000, 45214000, 45214200, 45214300, 45214400, 45210000, 45211300, 45212300, 45215000, 45216100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The framework is structured into 6 lots. The lots are grouped by requirement and value band. The authority intends to appoint the following number of suppliers to each lot as detailed below.
Lot 1: Disabled Facility Grant Adaptations and Extensions (up to 50 000 GBP), successful suppliers 8.
Lot 2: Projects up to 50 000 GBP, successful suppliers 8.
Lot 3: Projects 50 000 GBP to 250 000 GBP, successful suppliers 6.
Lot 4: Projects 250 000 GBP to 1 000 000 GBP, successful suppliers 6.
Lot 5: Projects 1 000 000 GBP to 3 000 000 GBP, successful suppliers 5.
Lot 6: Projects 3 000 000 GBP to 12 000 000 GBP, successful suppliers 5.
The estimated total spend, although not guaranteed, will be approximately 125 000 000 GBP – 175 000 000 GBP over 4 years.
Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
The framework period is 2 years; the framework is estimated to commence 1.12.2014. There is an option to extend for a further 2 years in annual increments. The maximum framework period is 4 years.
Estimated value excluding VAT:
Range: between 125 000 000 and 175 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: There is an option to extend for a further 2 years in annual increments. The maximum framework period is 4 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Disabled Facility Grant Adaptations and Extensions (up to 50 000 GBP)

1)Short description

The works can include part or all of the following:
The adaptation and extension of an existing domestic premise to accommodate wheelchair and ambient disabled access into the building including door widening, ramps, guide rails, modification of the interior, adaption and addition to the existing building and associated services installation (plumbing gas electricity). These works will in most instances be carried out to occupied premises and consequently there will be contact with vulnerable adults and/or children.
It is an essential requirement that suppliers bidding for Lot 1 Disabled Facilities Grant (DFG) Adaptations and Extensions have the following:
1. All staff and sub-contractors engaged in delivery of the services have appropriate Disclosure and Barring Service (DBS) Clearance;
2. All staff and sub-contractors engaged in delivery of the services must be in possession of a current “Asbestos – Working with Non-Licensed Materials” certificate, a current “face fit” certificate and ID site card and issued by a training provider who is a member of UKATA (United Kingdom Asbestos Training Association) or equivalent.
3. A response time to a Derby City site of a maximum 1 hour.
2)Common procurement vocabulary (CPV)

45000000, 45210000, 45211300

3)Quantity or scope

It is envisaged that Eight (8) organisations will be appointed to the framework to supply services on a call-off basis, as and when required.
Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Projects up to 50 000 GBP

1)Short description

The works can include part or all of the following:
Repair, revamp, adaptation and minor extensions to existing buildings/structures on any land or property and related assets owned, rented, leased or developed by the authority, or on property and related assets in which the authority may have an interest at the time or prospectively.
Certain projects to be called off under lot 2 will require the staff engaged in delivery of the services to have appropriate Disclosure and Barring Service (DBS) clearance. Confirmation will be required that all staff and sub-contractors who come into contact with vulnerable adults and children have appropriate Disclosure and Barring Service (DBS) clearance.
2)Common procurement vocabulary (CPV)

45000000, 45212000, 45213000, 45214000, 45214200, 45214300, 45214400, 45210000, 45211300, 45212300, 45215000, 45216100

3)Quantity or scope

It is envisaged that eight (8) organisations will be appointed to the framework to supply services on a call-off basis, as and when required.
Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Projects 50 000 GBP to 250 000 GBP

1)Short description

The works in lot three can include part or all of the following: repair, adaptation, extensions to existing buildings and new build on any land or property and related assets owned, rented, leased or developed by the authority, or on property and related assets in which the authority may have an interest at the time or prospectively.
The works to be undertaken in lot three can include but may not be limited to the following categories: education, health and social care, community buildings, leisure, libraries, offices and other commercial property.
Lot 3 could include demolition full or in part, asbestos removal, structural and non-structural modifications, environmental remediation, together with the construction of new build on Brown and Green field sites, and the incorporation of the latest developments in energy efficiency and the production of carbon neutral buildings.
Certain projects to be called off under lot 3 will require the staff engaged in delivery of the services to have appropriate Disclosure and Barring Service (DBS) clearance. Confirmation will be required that all staff and sub-contractors who come into contact with vulnerable adults and children have appropriate Disclosure and Barring Service (DBS) clearance.
2)Common procurement vocabulary (CPV)

45000000, 45212000, 45213000, 45214000, 45214200, 45214300, 45214400, 45210000, 45211300, 45212300, 45215000, 45216100

3)Quantity or scope

It is envisaged that six (6) organisations will be appointed to the framework to supply services on a call-off basis, as and when required.
Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Projects 250 000 GBP to 1 000 000 GBP

1)Short description

The works in lot four can include part or all of the following: repair, adaptation, extensions to existing buildings and new build on any land or property and related assets owned, rented, leased or developed by the authority, or on property and related assets in which the authority may have an interest at the time or prospectively.
The works to be undertaken in lot four can include but may not be limited to the following categories: education, health and social care, community buildings, leisure, libraries, offices and other commercial property.
Lot 4 could include demolition full or in part, asbestos removal, structural and non-structural modifications, environmental remediation, together with the construction of new build on brown and green field sites, and the incorporation of the latest developments in energy efficiency and the production of carbon neutral buildings.
Certain projects to be called off under lot 4 will require the staff engaged in delivery of the services to have appropriate Disclosure and Barring Service (DBS) clearance. Confirmation will be required that all staff and sub-contractors who come into contact with vulnerable adults and children have appropriate Disclosure and Barring Service (DBS) clearance.
2)Common procurement vocabulary (CPV)

45000000, 45212000, 45213000, 45214000, 45214200, 45214300, 45214400, 45210000, 45211300, 45212300, 45215000, 45216100

3)Quantity or scope

It is envisaged that Six (6) organisations will be appointed to the framework to supply services on a call-off basis, as and when required.
Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Projects 1 000 000 to 3 000 000 GBP

1)Short description

The works in lot 5 can include part or all of the following: repair, adaptation, extensions to existing buildings and new build on any land or property and related assets owned, rented, leased or developed by the authority, or on property and related assets in which the authority may have an interest at the time or prospectively.
The works to be undertaken in lot five can include but may not be limited to the following categories: education, health and social care, community buildings, leisure, libraries, offices and other commercial property.
Lot 5 could include demolition full or in part, asbestos removal, structural and non-structural modifications, environmental remediation, together with the construction of new build on Brown and Green field sites, and the incorporation of the latest developments in energy efficiency and the production of carbon neutral buildings.
Certain projects to be called off under lot 5 will require the staff engaged in delivery of the services to have appropriate Disclosure and Barring Service (DBS) clearance. Confirmation will be required that all staff and sub-contractors who come into contact with vulnerable adults and children have appropriate Disclosure and Barring Service (DBS) clearance.
2)Common procurement vocabulary (CPV)

45000000, 45212000, 45213000, 45214000, 45214200, 45214300, 45214400, 45210000, 45211300, 45212300, 45215000, 45216100

3)Quantity or scope

It is envisaged that five (5) organisations will be appointed to the framework to supply services on a call-off basis, as and when required.
Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Projects 3 000 000 GBP to 12 000 000 GBP

1)Short description

The works in lot 6 can include part or all of the following: repair, adaptation, extensions to existing buildings and new build on any land or property and related assets owned, rented, leased or developed by the authority, or on property and related assets in which the authority may have an interest at the time or prospectively.
The works to be undertaken in lot 6 can include but may not be limited to the following categories: education, health and social care, community buildings, leisure, libraries, offices and other commercial property.
Lot 6 could include demolition full or in part, asbestos removal, structural and non-structural modifications, environmental remediation, together with the construction of new build on Brown and Green field sites, and the incorporation of the latest developments in energy efficiency and the production of carbon neutral buildings.
Certain projects to be called off under lot 6 will require the staff engaged in delivery of the services to have appropriate Disclosure and Barring Service (DBS) clearance. Confirmation will be required that all staff and sub-contractors who come into contact with vulnerable adults and children have appropriate Disclosure and Barring Service (DBS) clearance.
2)Common procurement vocabulary (CPV)

45000000, 45212000, 45213000, 45214000, 45214200, 45214300, 45214400, 45210000, 45211300, 45212300, 45215000, 45216100

3)Quantity or scope

It is envisaged that Five (5) organisations will be appointed to the framework to supply services on a call-off basis, as and when required.
Derby City Council will be the main user of the framework, however there maybe occasions when other procurement routes are selected for some specific requirements. There will be no obligation on the other named authorities to use the Framework to enter into call off contracts with the suppliers appointed nor will any guarantee be given as to the quantity or regularity of call off contracts to be made. For these reasons, no guarantees of business value or volume can be given.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

To be agreed under the final terms of the main contract but a performance bond and parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per contract conditions to be informed as part of the tendering process.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the group of economic operators to whom the contract is to be awarded.
Where a consortium or a group of companies submits a bid, such consortia or grouping must nominate a lead organisation to deal with the contracting authority on all matters relating to the contract. The lead organisation will have full responsibility for liabilities and delivery of the contract. Joint and several liability is to be in place between the consortium partners or grouping before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per contract conditions to be informed as part of the tendering process.
Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Details are provided in Section B of the Pre Qualification Questionnaire (PQQ).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Details are provided in Section C of the Pre Qualification Questionnaire(PQQ)
Minimum level(s) of standards possibly required: Details of Derby City Councils minimum financial standards are contained in Section C of the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.
Information and formalities necessary for evaluating if requirements are met:
Details are provided in the Pre Qualification Questionnaire(PQQ)
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 60
Objective criteria for choosing the limited number of candidates: Details are provided in the Pre Qualification Questionnaire (PQQ).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

9J7F-BPJOWY (TD0777)
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.5.2014 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.5.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

4.8.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Call off contracts from the framework may be related to projects or programmes that are financed by community funds for example Regeneration Projects funded by the European Regional Development Fund or Regional Growth fund, for example projects such as the Osmaston Vision, Regeneration Investment Fund and Our City Our River.
VI.3)Additional information

Conditions relating to environmental and social requirements of the contracting authority may be included in this contract.
This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under ‘latest or Live Contracts Opportunities section, select the relevant contract notice. Select the ‘apply online’ link in the bottom right hand corner of the contract notice this will transfer you to the Councils e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the EastMidsTenders e-tendering system, the deadline for expressions of interest is 15:00 23/05/2014).

To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMidsTenders (unless you have done this previously) . On the opportunities portal home page there is an option to “Register Free” link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own companies details. Further information can be found in the user guide ‘how to do business on the portal’ which can be found in the “ Help “ section at the top right of the home page.
Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page by:
clicking on the “Search Latest Opportunities” button located within the “Latest Opportunities” section. This will then open the Opportunities Search screen.
Organisation: This field allows the organisation you are searching on to be chosen. Click arrow t bring a drop down menu displaying the various organisations. Select “Derby City Council”.
Category: Leave this field blank
Contains: Leave this field blank
All Opportunities: Leave this field blank
Once the search has been set up, then click on the search button to return the results. This will then return all the opportunities that are applicable. To view the further details of the opportunity, click the corresponding contract title and click on Login & Register Interest button and login to the EastMidsTenders system to complete the tender process.
The EastMidsTenders system is a very secure site and is simple to use. However, if this is the firs time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the ”Help ” icon that is located on the home page on the top right of the EastMidsTenders System.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact details provided in section I.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such
action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If
the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.4.2014