Minor Works Contract Londonderry

Minor Works Contract Londonderry

Minor Works Framework for Electrical Building Services to Social and Affordable Housing accommodation to three geographical areas within Northern Ireland.

UK-Londonderry: repair and maintenance services

2012/S 110-183092

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Apex Procurement (Northern Ireland) Limited
10 Butcher Street, Derry
Contact point(s): Apex Procurement (Northern Ireland) Limited, 10 Butcher Street Londonderry BT48 6HL
For the attention of: Programme Director
BT48 6HL Londonderry
UNITED KINGDOM
Telephone: +44 2871304800
E-mail: designteams@apexhousing.org
Fax: +44 2871304801

Internet address(es):

General address of the contracting authority: http://www.apexhousing.org

Address of the buyer profile: http://www.apexhousing.org

Further information can be obtained from: Edmond Shipway
Portview House, 80 Dargan Road
Contact point(s): Edmond Shipway, Portview House, 80 Dargan Road, Belfast, BT3 9JU
For the attention of: Pat Mullan
BT3 9JU Belfast
UNITED KINGDOM
Telephone: +44 2890779392
E-mail: ew.apexmw@shipway.org.uk
Fax: +44 2890773763
Internet address: http://www.edmondshipway.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Edmond Shipway
Portview House, 80 Dargan Road
Contact point(s): Edmond Shipway, Portview House, 80 Dargan Road, Belfast, BT3 9JU
For the attention of: Pat Mullan
BT3 9JU Belfast
UNITED KINGDOM
Telephone: +44 2890779392
E-mail: ew.apexmw@shipway.org.uk
Fax: +44 2890773763
Internet address: http://www.edmondshipway.co.uk

Tenders or requests to participate must be sent to: Edmond Shipway
Portview House, 80 Dargan Road
Contact point(s): Edmond Shipway, Portview House, 80 Dargan Road, Belfast, BT3 9JU
For the attention of: Pat Mullan
BT3 9JU Belfast
UNITED KINGDOM
Telephone: +44 2890779392
E-mail: ew.apexmw@shipway.org.uk
Fax: +44 2890773763
Internet address: http://www.edmondshipway.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
Other: UK Registered Housing Association
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Grove Housing Association Limited
171 York Road
BT15 3HB Belfast
UNITED KINGDOM

Newington Housing Association Limited
300 Limestone Road
BT14 7AP Belfast
UNITED KINGDOM

Rural Housing Association
64a Derry Road
BT78 5DY Omagh
UNITED KINGDOM

St Matthews Housing Association
58 Harper Street
BT5 4EN Belfast
UNITED KINGDOM

Trinity Housing Association
Maple House, Beechill Business Park, 96 Beechill Road
BT8 7QN Belfast
UNITED KINGDOM

Flax Housing Association Limited
Gatelodge, 8 Flax Street
BT14 7EQ Belfast
UNITED KINGDOM

Apex Housing Association Limited
10 Butcher Street
BT48 6HL Derry
UNITED KINGDOM

Filor Housing Association Limited
219-221 Crumlin Road
BT14 7DX Belfast
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Minor Works Framework for Electrical Building Services to Social and Affordable Housing accommodation to three geographical areas within Northern Ireland.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Three geographical areas within Northern Ireland which are detailed in ‘Appendix A – Lot 1, 2 & 3 Boundary Areas’ of the PQQ Documents.
NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 18
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 9 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Minor Works Framework for Electrical Building Services to Social and Affordable Housing accommodation to three geographical areas (Greater Belfast, East & West) within Northern Ireland. 12nr Economic Operators for each lot will be short listed at PQQ stage with 6nr for each lot appointed at ITT stage for the call off mini competitions.
II.1.6)Common procurement vocabulary (CPV)

50000000 – CB16 – CB10 – KA04, 45310000, 45311000, 45311100, 45311200, 45312100, 45313100, 45315000, 45315100, 45315300, 50116100, 50411300, 50532400, 50610000, 50711000, 50800000, 71334000, 31311000, 31527260, 31681300, 45314310, 50532300, 50700000, 50710000, 71323100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This framework is for four years with an estimated annual expenditure across all three lots of 2 250 000 GBP +VAT. The estimated annual expenditure of each lot is as follows: Lot 1 Greater Belfast 1 000 000 GBP, Lot 2 East 350 000 GBP & Lot 3 West 900 000 GBP.
Estimated value excluding VAT: 9 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Greater Belfast Area

1)Short description

Electrical Building Services to social and affordable housing accommodation within the Greater Belfast Area.
2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Electrical Building Services to social and affordable housing accommodation within the Greater Belfast Area.
Estimated value excluding VAT: 4 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: East region of Northern Ireland

1)Short description

Electrical Building Services to social and affordable housing accommodation within the East region of Northern Ireland.
2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Electrical Building Services to social and affordable housing accommodation with the East region of Northern Ireland.
Estimated value excluding VAT: 1 400 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: West region of Northern Ireland

1)Short description

Electrical Building Services to social and affordable housing accommodation with the West region of Northern Ireland.
2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

Electrical Building Services to social and affordable housing accommodation within the West region of Northern Ireland.
Estimated value excluding VAT: 3 600 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority will not require any deposits or guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the pre-qualification documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Subject to the status and involvement of the parties, the Contracting Authority may require parties to commit to joint and several liability in respect of the Contract. Alternatively, the Contracting Authority may expect the lead operator to take total responsibility. The Contracting Authority may require collateral warranties as applicable to be entered into by other economic operators or consortia.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contracting Authority will require all successful economic operators or consortia to comply with the relevant social requirements and the detail of such will be included in the ITT information.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre-Qualification Documentation available from the contact address provided in Annex A.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre-Qualification Documentation available from the contact address provided in Annex A.
Minimum level(s) of standards possibly required: Notwithstanding, the requirements detailed in the Pre-Qualification Documentation available from the contact address provided in Annex A, the Economic Operators should hold or demonstrate they can obtain the required levels of Public liability insurance for a minimum limit of indemnity not less than of 10 000 000 GBP per incident, Construction “All Risks” Insurance for a minimum limit of indemnity not less than 5 000 000 GBP per incident, Employer’s liability insurance for a minimum limit of indemnity not less than of 10 000 000 GBP per incident.
The Economic Operators will also be required to meet or exceed the relevant Constructionline Notation Values as detailed in the Pre-Qualification Documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Pre-Qualification Documentation available from the contact address provided in Annex A.
Minimum level(s) of standards possibly required:
Notwithstanding the requirements detailed in the Pre-Qualification Documentation available from the contact address provided in Annex A, the Economic Operators should hold NICEIC, ECA & RECI or equivalent registration or membership.
The Contracting Authority will require economic operators to have polices and systems in place relating to health and safety, environmental management and relevant previous experience. The full requirements will be set out in the Pre-Qualification documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 36
Objective criteria for choosing the limited number of candidates: As detailed in the Pre-Qualification Documentation available from the contact address provided in Annex A.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ES25.587
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.7.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.7.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The costs of responding to the pre-qualification questionnaire and any subsequent invitation to tender for appointment to the framework agreement or any subsequent call offs from that framework agreement will be borne by each economic operator. Until the contract is executed all discussions and correspondence will be deemed strictly subject to contract, no formal agreement shall be binding until it is duly executed by representatives of both parties.
The Contracting Authority intends to award a collaborative framework agreement available for use by the following housing associations: Apex Housing Association Limited, Filor Housing Association Limited, Flax Housing Association Limited, Grove Housing Association Limited, Newington Housing Association Limited, Rural Housing Association, St Matthews Housing Association and Trinity Housing Association, and their statutory successors and organisations created as a result of re-organisation or organisational changes.
Under this framework the economic operator will be required to support wider economic, social and environmental objectives. Accordingly, contract conditions will relate in particular to social economic and environmental objectives & considerations. These will be further detailed at tender stage.
Full details can be found in the pre-qualification questionnaire documentation available from the contract address provided in Annex A.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of Justice (Northern Ireland)
Royal Courts of Justice Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
E-mail: adminoffice@courtsni.gov.uk
Telephone: +44 2890235111
Internet address: http://www.courtsni.gov.uk
Fax: +44 2890313508

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court of Justice (Northern Ireland)
Royal Courts of Justice Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
E-mail: adminoffice@courtsni.gov.uk
Telephone: +44 2890235111
Internet address: http://www.courtsni.gov.uk
Fax: +44 2890313508

VI.5)Date of dispatch of this notice:7.6.2012