Minor Works Framework

Minor Works Framework

Cambridgeshire County Council on behalf of LGSS members and customers has a requirement to appoint to establish a minor works framework, for minor maintenance, refurbishment and alteration projects up to an estimated value of GBP 250000 each, although the right is reserved to increase this threshold should specific conditions mean this is required.

UK-Cambridge: Refurbishment work

2013/S 119-202384

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cambridgeshire County Council
Shire Hall, Castle Hill
Contact point(s): https:/lgss.bravosolution.co.uk
CB3 0AP Cambridge
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.cambridgeshire.gov.uk

Address of the buyer profile: http://www.cambridgeshire.gov.uk/business/procurement/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Minor Works Framework
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Within the East Midlands and East of England regions.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Cambridgeshire County Council on behalf of LGSS members and customers has a requirement to appoint to establish a minor works framework, for minor maintenance, refurbishment and alteration projects up to an estimated value of GBP 250000 each, although the right is reserved to increase this threshold should specific conditions mean this is required.
The scope is primarily for Building works, although there may be the requirement for some Mechanical & Electrical (M&E) work within some of the projects . It is envisaged that the framework will feature 12 Providers, although the right is reserved to increase this number should the quality of submissions warrant it.
Cambridgeshire and Northamptonshire County Council’s work together in partnership under the name of LGSS. LGSS is a shared services venture established under the Local Government Act 1972.
This framework is open to all of LGSS’s :
(I) existing and or future partners and other organisations delegating services
and or functions to LGSS (currently Cambridgeshire County Council, Northamptonshire
County Council, Northampton borough Council and Norwich City Council) who participate in the LGSS’s shared
services venture;
(ii)customers of LGSS ,
(iii)to any city, district and/or borough local authorities within the county of
Cambridgeshire and/or Northamptonshire,
(iv)any company and or organisations set up by Cambridgeshire and or
Northamptonshire County Council; and
(v) any School or Academy within Northamptonshire or Cambridgeshire
II.1.6)Common procurement vocabulary (CPV)

45453100, 50000000, 50531100, 45259000, 45259300, 45210000, 45259100, 45261900, 45453000, 45261920, 50710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Building repair projects up to a value of £250,000 (with the right to increase this value if the specific project demands it), and is likely to operate via further competition.
Talks are currently ongoing with other public bodies within the East Midlands and the East of England with a view to becoming customers or partners of LGSS, and the right is reserved for these bodies to access this framework should they wish as and when they join LGSS. This also applies for any future customers of partners of LGSS. Other public bodies including Schools and Academies within Cambridgeshire and Northamptonshire may also access this framework if they wish.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 7.4.2014. Completion 6.4.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As detailed within the PQQ Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the PQQ Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required, but in the case of group bidders the Contracting Authority requires that a prime contracting entity assumes primary liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – If you have not registered on this website before, a video tutorial can be found on the link below. Browse to the eSourcing Portal: https://lgss.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business

and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2.Express an Interest in the tender – Login to the portal with the username/password – A supplier’s eTendering manual and video tutorial on how to respond to an online tender can be found on the right hand side of the webpage. Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page.
(This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3.Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the PQQ Documents.
Minimum level(s) of standards possibly required: As detailed within the PQQ Documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the PQQ Documents.
Minimum level(s) of standards possibly required:
As detailed within the PQQ Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Criteria will be published within the procurement documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

19.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
“LGSS is a Shared Services venture set up by founding partners Cambridgeshire County Council (CCC) and Northamptonshire County Council”.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: LGSS will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be required from (Refer to address in part 1.1) If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

18.6.2013