Mixed dry recyclate treatment service Leeds
Lot No: 1 Lot title: The existing mix of core materials. Lot No: 2 Lot title: The existing mix of core materials but with the addition of mixed plastics and ©Tetra-Paks. Lot No: 3 Lot title: The existing mix of core materials but with the addition of glass packaging only.UK-Leeds: household-refuse disposal services
Section I: Contracting authority
Leeds City Council
Contact point(s): http://scms.alito.co.uk
For the attention of: Tony Bailey
LS1 1UR Leeds
Telephone: +44 7891274512
Fax: +44 1133952452
General address of the contracting authority: www.leeds.gov.uk
Electronic access to information: http://scms.alito.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: City of Leeds.
NUTS code UKE42
Tenders may be submitted for one or more lots
Information about lots
Lot No: 1 Lot title: The existing mix of core materials
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
The single stream collection service known as the “SORT” scheme is currently predominantly undertaken on a 4(four) weekly cycle by the Authority’s own in-house collection service and collects around 30,000 tonnes of material based on the following core waste streams being acceptable:
Plastics (Type 1,2 and 4).
The Council has approved plans to increase the frequency and range of kerbside recycling collections. A planned move to fortnightly green and black (residual waste) bin collections is expected to be implemented in stages over the next two years, and it is estimated that SORT material tonnages could increase to as much as 46,000 tonnes per annum once this service is rolled out City-wide.
The Council is also committed to exploring the scope for expanding the range of materials collected through the green SORT bins in order to improve our recycling performance measured by the former National Indicator “NI192” performance. As such, in addition to the above core materials we may want to add materials such as mixed plastics, ©Tetra-Paks and glass within the mix as and when kerbside collections are reconfigured and to take advantage of additional capacity provided to accommodate these new recycling streams. The inclusion of additional materials will be dealt with through a system of separate lots as set out below.
The decision to include these additional materials within the green SORT bins will be at the sole discretion of the Council, and will be as a result of a further analysis of the impacts on the collection service from both a financial and operational perspective, and once we are satisfied that the service is reconfigured and able to accommodate the increased tonnage.
It is understood that modern MRF technology can separate these additional items without detriment to the quality of the products, and tenderers will be required to demonstrate this within their bid, together with details of how they will develop and maintain sustainable markets. In the case of glass, the Council is committed to prioritising re-melt of glass wherever practicable as opposed to use as aggregate, and tenderers will be required to provide details of how this will be achieved and to what extent.
In general terms the Council is looking to take the management of the municipal waste produced in Leeds further up the waste hierarchy by increasing the amount of materials re-used, recycled, composted and recovered to reduce our reliance on landfill, to improve our recycling performance as measured in accordance with the most recent definition of the former National Indicator “NI192” and to reduce our impacts in terms of carbon emissions. As such the Council will expect tenderers to demonstrate how they will maximise recycling performance, minimise and control rejections and product wastage, and describe what process they can offer to deal with any non-recyclables in a more sustainable way than landfill, and with due regard to the Waste Hierarchy as set out in the Waste Strategy for England 2010.
In order to provide flexibility to include the additional waste streams identified above throughout the contract term and to ensure up to date market prices are obtained, we will be looking to appoint contractors onto a 4 (four) year framework contract having evaluated tenders on the basis of their quality, and being satisfied that they have met all minimum scoring thresholds. We will require prices for four different scenarios (lots) as follows:
Lot 1: The existing mix of core materials (see above).
Lot 2: The existing mix of core materials but with the addition of mixed plastics and ©Tetra-Paks.
Lot 3: The existing mix of core materials but with the addition of glass packaging only.
Lot 4: The existing mix of core materials but with the addition of mixed plastics, ©Tetra-Paks and glass packaging.
Contractors aren’t obliged to provide bids for all lots if they do not have nor intend to have facilities able to accept the additional materials in the co-mingled stream, and this will not have any negative impact on the evaluation of their bid(s) for the lot(s) for which they are eligible. However, this will preclude them from being the selected service provider if and when these additional materials are introduced into the kerbside collections. Whichever lot(s) they bid for, they will be required to guarantee the appropriate capacity required by the Council, taking into account the additional volumes likely to be generated by the additional materials.
Once appointed on to the framework contract we will re-evaluate using a second stage process to include not only the quality of the bid but also the prices submitted. The outcome of this second stage process will result in a single organisation, that is able to provide the best overall option in terms of price and quality, being given an order to provide the required services for the first 2 (two) years of the framework contract for either the lot 1 or lot 2 mix.
At the end of the initial 2 years of the framework, organisations will be invited to take part in a new secondary call for competition process where new prices can be submitted for a repeat of the second stage process described above. This secondary call for competition may or may not include the use of an e-auction in order to obtain the new up to date rates and contractors on the framework will be advised on this matter in advance of the secondary call for competition. It is at this time that it is envisaged our collection service might be re-configured and as such we will be in a position to take advantage of options to accept proposals for other Lots if they can be implemented within the budget available and taking into account any financial or operational impacts to the collection service associated with these options.
We wish to make it clear that any roll-out to include additional materials over and above the core list above is likely to be introduced on a phased basis, and we would therefore expect to pay the lot 2, lot 3 or lot 4 prices only for the individual loads relating to collection rounds where this enhanced service was provided.
Where the contractor appointed to the first 2 years of the contract is equipped to do so, we may look to trial the inclusion of some of the other materials in certain areas of the City at any time within the first 2 years of this contract. Tenderers should be aware that this will not require a re-bid of prices and we would use the prices for the relevant lots offered by the contractor appointed to the first 2 years of the contract in order to do this. As such the prices you submit in your tender for all lots for which you bid need to be firm and committed. The Council also reserves the right to trial the inclusion of other materials (e.g. textiles, small WEEE, etc.) that are not identified within the lots defined above provided that the contractor has identified the ability to accept these materials within their original tender, and provided that this doesn’t have a detrimental cost impact for the Council.
We reserve the right to bring forward the secondary call for competition to take place sooner than 2 years after contract award in the event that fortnightly collections are rolled out city-wide and the recycling of materials additional to those in the core list is being offered to all residents in receipt of this service.
Your bid may include the provision of a MRF to which we can deliver directly and at which you propose to process the materials, or alternatively you may wish to provide an alternative delivery point from which you can transfer the materials to a MRF elsewhere for segregation and processing. Whichever single delivery point you offer will be considered as the core site for the purposes of this contract and in either scenario a composite price will be required in the pricing schedule to include all aspects of the service (i.e. reception and storage of materials, any onward transportation, all segregation, processing and resale).
The Council would welcome opportunities for the delivery of materials to more than one site with a view to improving efficiencies and reducing logistics cost for the Council’s recycling collection service. As you are asked to identify one core site for evaluation purposes, any additional sites offered will be outside of the scope of this procurement in terms of evaluation. We will, however, require the appointed contractor to work pro-actively with us to bring additional waste reception and transfer facilities on line if we were to deem it beneficial to the Council in terms of collection service efficiencies. We would reserve the right, however, not to use any additional facilities that you might identify within your bid over and above the core site offered.
The Council wishes to make it clear that it welcomes bids from organisations with control from outside of the UK. However, our own operational/logistical ability in terms of collection systems dictates that any initial delivery point offered must be within 12 driven miles of Leeds City Council’s Civic Hall, Portland Crescent, Leeds LS1 1UR. The driven miles will be measured using ©Google Maps. Bidders should note that the geographical location of sites offered will form part of the financial aspect of the evaluation. Added to your prices will be the costs relating to our own collection operations service in terms of transporting the materials to the core site offered.
Tenderers should note that, if the Council wishes to carry out new services at the end of this contract that are a repetition of the services detailed in this notice, then those additional services may be awarded without the publication of a further notice.
Leeds City Council is unable to advise contractors as to whether the Transfer of Undertakings (Protection of Employment) Regulations 2006 (“the TUPE Regulations”) applies and we recommend contractors seek their own legal advice in respect of this matter.
The foregoing information is envisaged to answer any initial enquiries regarding this procurement. However, if potential bidders wish to obtain further information prior to completion of the Pre-Qualification Questionnaire (attached) the Council will be happy to respond to questions and these should be submitted via the Council’s electronic tendering website at http://scms.alito.gov.uk using contract ref: LCC27776.
Interested parties can download the pre qualification documentation directly from https://scms.alito.co.uk/ by using the scheme ID LCC27776.
Requests for documentation should not be made by telephone or e-mail. The documentation should be completed and returned by no later than the deadline specified in IV.3.4. Late submissions will not be accepted. Tenderers should note that if the council wish to carry out new services at the end of this contract, which are a repetition of the services detailed in this notice, then those additional services may be awarded using the negotiated procedure without publication of a notice in accordance with regulation 14 (1) (d) (ii) of the Public Contracts Regulations 2006.
The High Court of Justice
WC2A 2LL London
1.1. If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.
VI.5)Date of dispatch of this notice:8.11.2012