Mobile Learning Resource Tender

There are 6 separate lots: Lot 1: Digital Management System.

United Kingdom-Glasgow: Software package and information systems

2018/S 214-490462

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Glasgow Life (Culture and Sport Glasgow)
220 High Street
Glasgow
G4 0QW
United Kingdom
Telephone: +44 1412875104
E-mail: maureen.bradley@glasgowlife.org.uk
NUTS code: UKM82

Internet address(es):Main address: www.glasgowlife.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Mobile Learning Resource

Reference number: CSG004753

II.1.2)Main CPV code

48000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Glasgow Life is looking to appoint consultants to design a pioneering interactive learning experience at Kelvingrove Art Gallery and Museum.

There are 6 separate lots:

— Lot 1: Digital Management System,

— Lot 2: Mobile Content, User Interface and Experience,

— Lot 3: In Gallery Story Stop Content, User Interface and Experience,

— Lot 4: HQ and In Gallery Physical Build/Fit Out,

— Lot 5: HQ Content and User Experience,

— Lot 6: Hardware Supply and Install.

II.1.5)Estimated total value

Value excluding VAT: 350 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 6

II.2)Description

II.2.1)Title:

Mobile Content, User Interface and Experience

Lot No: 2

II.2.2)Additional CPV code(s)

48000000

51611100

II.2.3)Place of performance

NUTS code: UKM82

Main site or place of performance:

Glasgow

II.2.4)Description of the procurement:

Mobile Content, User Interface and Experience

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 15

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

II.2)Description

II.2.1)Title:

HQ and In Gallery Physical Build/Fit Out

Lot No: 4

II.2.2)Additional CPV code(s)

48000000

51611100

II.2.3)Place of performance

NUTS code: UKM82

Main site or place of performance:

Glasgow

II.2.4)Description of the procurement:

HQ and In Gallery Physical Build/Fit Out

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 30

Price – Weighting: 30

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 15

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

II.2)Description

II.2.1)Title:

In Gallery Story Stop Content, User Interface and Experience

Lot No: 3

II.2.2)Additional CPV code(s)

48000000

51611100

II.2.3)Place of performance

NUTS code: UKM82

Main site or place of performance:

Glasgow

II.2.4)Description of the procurement:

In Gallery Story Stop Content, User Interface and Experience

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 15

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

II.2)Description

II.2.1)Title:

Content and User Experience

Lot No: 5

II.2.2)Additional CPV code(s)

48000000

51611100

II.2.3)Place of performance

NUTS code: UKM82

Main site or place of performance:

Glasgow

II.2.4)Description of the procurement:

HQ Content and User Experience

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Qulaity / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 15

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

II.2)Description

II.2.1)Title:

Hardware – Supply and Install

Lot No: 6

II.2.2)Additional CPV code(s)

51611100

II.2.3)Place of performance

NUTS code: UKM82

Main site or place of performance:

Glasgow

II.2.4)Description of the procurement:

MLR – Hardware – Supply and Install

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 15

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

II.2)Description

II.2.1)Title:

Digital Management System

Lot No: 1

II.2.2)Additional CPV code(s)

48000000

48100000

II.2.3)Place of performance

NUTS code: UKM82

Main site or place of performance:

Glasgow

II.2.4)Description of the procurement:

Digital Management and Publishing System (DMS)

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality criterion / Weighting: 70

Price – Weighting: 30

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 15

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Bidders must comply with the undernoted financial requirements in relation to minimum turnover, trading performance and balance sheet strength in order to participate in the tendering process:

— minimum turnover:

applicants require a Turnover level equivalent to the total composite value of lots applied for.

— trading performance ratio:

an overall positive outcome on pre-tax profits over a 3 year period. Exceptional items occurring in the normal course of business can be excluded from calculation.

— balance sheet strength:

net worth of the organisation must be positive.

Intangibles can be included for purposes of the total asset figure.

The above ratios and minimum turnover requirements should be calculated on last set of accounts filed at Companies House.

For non-UK Companies, ratios and minimum turnover should be calculated on information contained in the most recent audited accounts.

Applicants who have been trading for less than 3 years must provide evidence that they have met the above minimum financial requirements for the period during which they have been trading.

Applicants who do not comply with the above financial requirements but are part of a group, can provide a parent guarantee if the parent company satisfies the financial requirements stipulated above.

Where the applicant is a group of economic operators (such as a consortium), the lead party of that group must comply with minimum financial requirements.

Glasgow Life reserves the right at its own discretion to seek such other information from the Applicant in accordance with Regulation 61(7) or Regulation 61(8) of the Public Contracts (Scotland) Regulations 2015 to prove the Applicant’s economic and financial standing.

Minimum level(s) of standards possibly required:

Employer’s (Compulsory) Liability Insurance = 10 000 000 GBP.

Public Liability Insurance = 5 000 000 GBP.

Products Liability Insurance = 5 000 000 GBP.

Professional Indemnity Insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Lot 1. Please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years (not 3 as stated), where you have developed and delivered software to serve and manage a network of public-facing interfaces for both smart, mobile hardware and in-gallery display hardware within a museum, gallery or visitor attraction environment.

Lot 2. Please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years (not 3 as stated) where you have developed sophisticated, audience-appropriate content for delivery via mobile interface — for multiple users — within a museum, gallery or visitor attraction environment

Lot 3. Please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years (not 3 as stated) where you have developed sophisticated, audience-appropriate content for delivery of rich and engaging, in-gallery content and interactive interfaces for a clearly defined audience – within a museum, gallery or visitor attraction environment.

Lot 4. Please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years (not 3 as stated) where you have designed, constructed and installed environments that enable the delivery of immersive digital experiences within a museum, gallery or visitor attraction environment.

Lot 5. Please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years (not 3 as stated) where you have developed sophisticated, audience-appropriate content for delivery of rich and engaging, immersive digital content and interactive interfaces for a clearly defined audience – within a museum, gallery or visitor attraction environment.

Lot 6. Please note that you are required to provide 3 examples of a similar size or value, from within the last 5 years (not 3 as stated) where you have supplied and installed a suite of fit-for purpose digital hardware for use within a museum, gallery or visitor attraction environment.

Minimum level(s) of standards possibly required:

Bidders must score no less than 60 % of the marks available for the questionS above based upon the scoring guidance shown in the ITT

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/12/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 14/01/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 15/05/2019

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at https://www.glasgow.gov.uk/index.aspx?articleid=19621 Please click on the additional information tab to access the ESPD statements.

Freedom of Information Act – Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (NB Glasgow Life does not bind itself to withhold this information).

Tenderers Amendments — The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.

Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council’s satisfaction that all funds due to the tenderer’s permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt.

The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Buyers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.

Bidders will be required to complete the Non-Collusion certificate contained in the buyers attachments area within the PCS Tender portal

Terms and Conditions are located within Section 3 of the ITT document

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=557882.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Community benefits requirements will be identified at Invitation to Tender (ITT) stage.

(SC Ref:557882)

VI.4)Procedures for review

VI.4.1)Review body

Glasgow Life (Culture and Sport Glasgow)
220 High Street
Glasgow
G4 0QW
United Kingdom
Telephone: +44 1412875104Internet address: www.glasgowlife.org.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

05/11/2018