Mobility Equipment Hire Services at the NEC Birmingham

Mobility Equipment Hire Services at the NEC Birmingham

he scope of the contract includes: Advance online and telephone hire booking service. Hire fulfilment including provision of equipment from a temporary location onsite. Management and processing of customer hire orders and payment transactions.

United Kingdom-Birmingham: Invalid carriages, wheelchairs and associated devices

2013/S 229-398190

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The National Exhibition Centre Limited
Bickenhill Lane
For the attention of: Debbie Cookson
B40 1NT Birmingham
UNITED KINGDOM
Telephone: +44 1217672927

Internet address(es):

General address of the contracting authority: http://www.necgroup.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA6822

Further information can be obtained from: The National Exhibition Centre Limited
Bickenhill Lane
For the attention of: Debbie Cookson
B40 1NT Birmingham
UNITED KINGDOM
Telephone: +44 1217672927
E-mail: tenders@necgroup.co.uk
Internet address: http://www.necgroup.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The National Exhibition Centre Limited
Bickenhill Lane
For the attention of: Debbie Cookson
B40 1NT Birmingham
UNITED KINGDOM
Telephone: +44 1217672927
E-mail: tenders@necgroup.co.uk
Internet address: http://www.necgroup.co.uk

Tenders or requests to participate must be sent to: The National Exhibition Centre Limited
Bickenhill Lane
For the attention of: Debbie Cookson
B40 1NT Birmingham
UNITED KINGDOM
Telephone: +44 1217672927
E-mail: tenders@necgroup.co.uk
Internet address: http://www.necgroup.co.uk

I.2)Type of the contracting authority

Other: A company with a joint board with a local authority member in accordance with public contract regulations 2006 3 (1) (u)
I.3)Main activity

Other: Exhibition and leisure
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The provision of mobility equipment hire services at the NEC, Birmingham, UK.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Birmingham, West Midlands, UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The NEC would like to appoint a supplier to provide a mobility equipment hire service to its visitors attending events onsite.
The scope of the contract includes:
— Advance online and telephone hire booking service.
— Hire fulfilment including provision of equipment from a temporary location onsite.
— Management and processing of customer hire orders and payment transactions.
— Deployment and maintenance of hire mobility equipment.
— Income reconciliation.
II.1.6)Common procurement vocabulary (CPV)

33193000, 33193100, 33193121

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Total estimated value per annum 60 000 GBP.
II.2.2)Information about options

Options: yes
Description of these options: Option to extend contract by a further 2 year period following initial 3 year term.
Provisional timetable for recourse to these options:
in months: 35 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A consortium which is awarded a contract must form a legal entity before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

5662.13
IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2009/S 16-022879 of 24.1.2009

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.1.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

13.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 13.1.2014 – 12:00
Place:

The NEC, Centre Core Offices

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Timing: approx 30 months from award date, subject to option to extend contract.
VI.2)Information about European Union funds
VI.3)Additional information

To formally express your interest and obtain the tender invitation documents, please email tenders@necgroup.co.uk with your name, full company name and address

(MT Ref:110043)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

22.11.2013