MOD Cost Assurance and Analysis Development Programme

MOD Cost Assurance and Analysis Development Programme

Defence Reform is driving a growing requirement for independent cost assurance and analysis services across the MOD. UK-Glasgow: Technical support services

2013/S 076-127942

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DE&S Commercial, DE&S
Room 2.1.02, Kentigern House, 65 Brown Street
Contact point(s): DES Commercial CC HOCS CM8
For the attention of: Nigel Maltby
G2 8EX Glasgow
Telephone: +44 1412242642
Fax: +44 1412242669

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

MOD Cost Assurance and Analysis Development Programme
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 9: Accounting, auditing and bookkeeping services
NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

Technical support services. Portfolio management services. Technical analysis or consultancy services. Financial consultancy services. Defence Reform is driving a growing requirement for independent cost assurance and analysis services across the MOD. This is leading to a capability and capacity gap in the Cost Assurance & Analysis Service (CAAS) which impacts on MOD’s need for improved cost management and stronger financial decision making. CAAS seeks support from suppliers with the relevant expertise to work with the organisation to deliver new capability and meet the growing demand for CAAS services in the following areas:
a. Enhanced service delivery to meet customer requirements, underpinned by industry standard cost management expertise and good practice;
b. Support CAAS through the introduction of the Single Source Pricing Regulations for the management of Defence non-competitive contracts;
c. Further development of the new CAAS Portfolio Analytics profession (including new products and services, data exploitation, training, output standards);
d. Further development of Independent Cost Estimating professional services to meet the enhanced requirement for support to the Equipment Procurement and Support Programme;
e. Augmentation of capacity on a ‘call off’ basis to satisfy customer requirements for cost management services which cannot be met ‘in-house’.
Work will be predominately in Bristol but there may be work required at other CAAS sites Rosyth, Barrow, Manchester, London, Segensworth, Portsmouth, Devonport, Andover, High Wycombe and Northwood.
II.1.6)Common procurement vocabulary (CPV)

71356300, 66140000, 71621000, 66171000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: There will be a MOD option to extend the contract for 1 year.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 26.11.2013. Completion 26.11.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Authority would prefer to contract with a Prime Contractor but is open to considering a consortium or alliance of companies. In this situation the Authority would expect to contract with the lead supplier or a new single entity would need to be formed.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Minimum level(s) of standards possibly required: Only companies with previous experience of major projects, delivering new equipment and support capability and technical support should express an interest.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Only companies with previous experience of major projects, delivering new equipment and support capability and technical support in the area of Cost Management (CM), including Cost Engineering and Forecasting (CEF), the analysis of costs at Portfolio Level and Cost Accounting (CA) should express an interest.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
Objective criteria for choosing the limited number of candidates: Selection criteria will be included in a Pre Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.5.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and GO Reference: GO-2013416-DCB-4733381

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.4.2013

Requirement: Cost Assurance