MOD Framework for Technical Support – Design and Engineering

MOD Framework for Technical Support – Design and Engineering

Framework Agreement for Technical Support / Design and Engineering (FATS/D&E): Technical support services for the Ministry of Defence and other Government departments.

United Kingdom-Bristol: Technical services

2014/S 203-360307

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, C&C
MOD Abbey Wood South, Larch Level 0, #2017
For the attention of: Mr Tim Bright
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067983239
E-mail: defcomrclcc-techspt-comm@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

General public services
Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Technical Support / Design and Engineering (FATS/D&E).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Defence services, military defence services and civil defence services

NUTS code UKK11

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 500

Duration of the framework agreement

Duration in years: 1

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 000 and 200 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Technical services. Technical support services. Technical support services. Technical services. Framework Agreement for Technical Support / Design & Engineering (FATS/D&E): Technical support services for the Ministry of Defence and other Government departments.

II.1.6)Common procurement vocabulary (CPV)

71356000, 71356300

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This Framework will be awarded by the Ministry of Defence.
The Ministry of Defence is to place a multi-participant framework agreement for the provision of technical support.
Technical Studies — Research based activities including studies, prototyping and technical demonstrators.
Technical Support — Project based activities including technical services, concept, design and development, in-service support activities and operational support.
Engineering Support — Tasked based activities including Post Design Services, calibration, analysis and integration.
It will not cover Manpower Substitution (i.e. the use of agency/temporary workers to filled gapped posts) or Consultancy requirements.
The Contracting Authority wishes to establish this Framework Agreement for use by the following UK public sector bodies (and any future successors to these organisations):

(a) Central government departments, executive agencies, and non-departmental public bodies as outlined at:http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

Estimated value excluding VAT:
Range: between 100 000 000 and 200 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the framework agreement for a 6 month period.
Provisional timetable for recourse to these options:
in months: 11 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Specific conditions will be set out in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Specific conditions will be set out in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a contract is awarded to a grouping of economic operators, the contracting authority may require the grouping to form a legal entity (with appropriate financial guarantee from its parent companies before entering into the contract).

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Specific conditions will be set out in the Invitation to Tender.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: Requirements are set out in Part 1 of the DPQQ.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(n) a certificate:
(i) attesting conformity to quality management systems standards based on the relevant European standard; and;
(ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification.
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i).
Technical capability selection criteria are set out in Part 2 of the Pre-Qualification Questionnaire.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 100 and maximum number 500
Objective criteria for choosing the limited number of candidates: Details as set out in the DPQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FATS/D&E

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU:

— This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin andwww.contracts.mod.uk

Formal responses are to be submitted via the Dynamic PQQ which can be accessed using the access code provided in this advert.
The PQQ will be marked on a Pass / Fail basis in accordance with the assessment criteria detailed in the Supplier Guidance and the Dynamic PQQ.

Potential suppliers are requested to advise if they would be interested in attending the FATS D&E Industry briefing in the Bristol area on Tuesday 4 November. Places will be limited to one representative per supplier. For details of admin arrangements please email defcomrclcc-techspt-comm@mod.uk by Friday 24 October.

The decision to place FATS D&E for a period of 12 months is based on the Authority’s intention, but without commitment, to combine the FATS D&E Framework and the existing FATS STS Framework into a single framework commencing April 2016. Further details of this strategy will be given at the Industry Briefing above.
Potential suppliers should be aware that, if they pass the DPQQ and ITT stages, acceptance onto the framework does not guarantee any work. Under the current FATS Framework (FATS 4), around 47 % of suppliers have successfully bid for tasks. Over the last 4 years circa 50 % of tasks placed through FATS were less than 100k GBP in value, and about 4 % exceed 1 m GBP.
At the Invitation to Tender stage it is the Authority’s intention to request rates , for the following 4 grades (Partner / Director, Principal, Engineer and Assistant) . Definition will be available in the ITT, but can also be made available at the Industry Briefing, or on request, from the point of contact above.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk/delta You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: AWPEY4XW22. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing — support@contracts.mod.uk or call +44 845 270 7099. GO Reference: GO-20141017-DCB-6097020.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Ministry of Defence, C&C
#2017, Larch 0, Abbey Wood South
BS34 8JH Bristol
UNITED KINGDOM
E-mail: defcomrclcc-techspt-comm@mod.uk
Telephone: +44 3067983239

Body responsible for mediation procedures

Ministry of Defence, C&C
#2017, Larch 0, Abbey Wood South
BS34 8JH Bristol
UNITED KINGDOM
E-mail: defcomrclcc-techspt-comm@mod.uk
Telephone: +44 3067983239

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, C&C
#2017, Larch 0, Abbey Wood South
BS34 8JH Bristol
UNITED KINGDOM
E-mail: defcomrclcc-techspt-comm@mod.uk
Telephone: +44 3067983239

VI.5)Date of dispatch of this notice:

17.10.2014