MOD Pallet dolly replacement programme

MOD Pallet dolly replacement programme

The MOD has a requirement for the supply of a fleet of Commercial Off The Shelf (COTS) pallet dollies to replace the current in service fleet of pallet dollies used on numerous Royal Air Force Stations.

UK-Bristol: miscellaneous transport equipment and spare parts

2012/S 105-175187

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Air Commodities (AC), DE&S
Walnut 3c #1335, MOD Abbey Wood
For the attention of: Kieron Orr
BS34 8JH Bristol
Telephone: +44 3067982291
Fax: +44 1179135941

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Pallet dolly replacement programme.
II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Miscellaneous transport equipment and spare parts. The MOD has a requirement for the supply of a fleet of Commercial Off The Shelf (COTS) pallet dollies to replace the current in service fleet of pallet dollies used on numerous Royal Air Force Stations.
It is anticipated that the Authority will procure a combination of standard, double and unit load device dollies. The standard dollies should be capable of carrying pallets of dimensions 108” x 88”, 125” x 88” and 125” x 96”, the double pallet dollies should be capable of carrying linked pallets of the same dimensions. Unit load device dollies should be capable of carrying quantity 2 x LD3 or quantity 1 x LD6.
It is anticipated that the Authority will procure up to 100 standard dollies, up to 10 double pallet dollies and up to 25 unit load device dollies, but these quantities could increase and the quantities will therefore be confirmed in the invitation to tender (ITT). The Authority may look to purchase more pallet dollies from the preferred bidder throughout the duration of the contract.
The replacement pallet dollies should be modern, lightweight and commercially proven with the ability to transport a fully laden pallet or unit load device and be towed in a train of up to 3 units at a speed of up to 25 Kph. They should be easily manoeuvred over a prepared surface and be able to brake in position prior to loading/unloading; the load should be able to rotate on the dolly bed. The dolly should comply with all current legislation pertinent to pallet dollies.
Limited service support will be required, this to include but not be limited to a suite of Aircraft Publications and provision of spares for the life of the equipment.
The suitability for purpose, reliability, ease of use and maintenance, along with delivery timescales will be of considerable importance in the selection process. The criteria to be used for shortlist from Pre Qualification Questionnaire (PQQ) stage to ITT stage shall be explained in the PQQ.
Project management support documentation.
Project management plan.
Safety case in accordance with defence standard 00-56.
Production schedule.
EC declaration of conformity.
QA Standards.
BS EN ISO 9001:2008 or equivalent certified by an accredited certification body.
Expressions of interest.
Expressions of interest are invited from suitably qualified companies with proven experience in the supply and support of pallet dollies and have a COTS solution likely to meet the Authority’s requirement.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A reverse auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the invitation to tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2012 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and

GO Reference: GO-2012531-DCB-3962373.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Air Commodities (AC), DE&S
Walnut 3c #1335, MOD Abbey Wood
BS34 8JH Bristol
Telephone: +44 3067982291
Fax: +44 117935941

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.5.2012