MOD PHOENIX II – Fleet Management Service
Fleet management service for the world wide management of lease/rental and purchased non military vehicles for military and or civilian use for the entirety the Ministry of Defence and for any other UK government department or contracting authority.
United Kingdom-Bristol: Fleet management, repair and maintenance services
Section I: Contracting authority/entity
I.1)Name, addresses and contact point(s)
DE&S, Land Equipment
Operational Support Vehicle Programme, MOD Abbey Wood, Spruce 3c, #1309
BS34 8JH Bristol
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities/entities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 26: Other services
NUTS code UK
II.1.5)Short description of the contract or purchase(s):
II.1.6)Common procurement vocabulary (CPV)
50111000, 50111100, 60170000, 60171000, 60172000, 60180000, 60181000, 60183000, 34100000, 34113000, 34113200, 34113300, 34114000,34114100, 34114110, 34114120, 34110000, 34115000, 48810000, 48813000, 48813200
II.1.7)Information about subcontracting
II.1.9)Information about variants
II.2.1)Total quantity or scope:
The Vehicle Types include but are not limited to the following:
– Passenger vehicles (including 4x4s and mini buses) and light commercial vehicles up to 7.5 tonnes
– Commercial vehicles 7.5 tonnes and above including trailers
– Buses and coaches excluding mini buses
– Motorcycles and quad bikes
– Conversions, modifications and specialist variants to the above.
– Goods movement service
The fleet manager will be required, whilst acting as an agent of the MOD, to procure all vehicles and services via the Crown Commercial Services (CCS) framework agreements except when an alternative route is authorised by the MOD. All requirements that fall outside of the scope of the CCS framework agreements will be subcontracted by the fleet manager.
The fleet management service is intended to include:
– Optimization Service
– Scheduling Service
– Vehicles/services procurement via CCS; when in scope of framework.
– An Information System (booking and management information)
– Manage the Service, Maintenance, Repair, Testing and Consumables
– Registration, Taxation and Insurance Service
– Consolidated Payments Service
– Fines and Charges
– Incident Management Service
– Telematic Service
– Safety Management
– Vehicle Disposal Service (Purchased Vehicles)
– Scheduled Services
Estimated value excluding VAT:
Range: between 40 000 000 and 150 000 000 GBP
II.2.2)Information about options
Description of these options: Option 1: 7 Year contract term
Option 2: 8 year contract term
Option 3: 9 year contract term
Option 4 10 year contract term
Bid pricing will be required for the 6 year duration and all the above option years. The Contracting Autrhority may also require options for various locations and/or elements of the service for the MOD and/or other Government department.
Provisional timetable for recourse to these options:
in months: 66 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: (b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Information is detailed in the PQQ
III.2.3)Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met:
Detail of requirements and information necessary for evaluation is detaiiled in PQQ
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: Criteria for down selection is detailed in the PQQ
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2013/S 181-312432 of 18.9.2013
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.2)Information about European Union funds
Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available atwww.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
From 2 April 2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
The Contracting Authority for this requirement will be the Ministry of Defence or the Crown Commercial Services.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk
The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.
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VI.5)Date of dispatch of this notice: