MOD Translation and Interpretation Services Tender

MOD Translation and Interpretation Services Tender

This requirement will include face to face interpreting and translation services across a wide spectrum of operational environments and interactions.

United Kingdom-Northwood: Interpretation services

2020/S 248-619196

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Official name: Ministry of Defence, C&C, C&C
Postal address: Strategic Command Commercial, Building 410. Northwood HQ, Sandy Lane
Town: Northwood
Postal code: HA6 3HP
Country: United Kingdom
Contact person: Jo Cannon
E-mail: jo.cannon101@mod.gov.uk
Telephone: +44 3067707671

Internet address(es):

General address of the contracting authority/entity: www.contracts.mod.uk

Further information can be obtained from:
The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:
Official name: Ministry of Defence, C&C, C&C
Postal address: Strategic Command Commercial, Building 410, Northwood HQ., Sandy Lane
Town: Northwood
Postal code: HA6 3HP
Country: United Kingdom
Contact person: All documents relating to this requirement can be accessed on https://www.contracts.mod.uk/ using access code GA59K5KGA8.
E-mail: jo.cannon101@mod.gov.uk

Tenders or requests to participate must be sent to:
Official name: Ministry of Defence, C&C, C&C
Postal address: Strategic Command Commercial, Building 410, Northwood HQ., Sandy Lane
Town: Northwood
Postal code: HA6 3HP
Country: United Kingdom
Contact person: Expressions of interest/request to participate should be made by submitting a compliant dynamic pre-qualification questionnaire (DPQQ) on www.contracts.mod.uk, using access code GA59K5KGA8, and will close upon closure of the DPQQ
E-mail: jo.cannon101@mod.gov.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Worldwide Linguistic Services in Support of UK MoD Operations — 700032337

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Defence services, military defence services and civil defence services
Main site or location of works, place of delivery or of performance: UNITED KINGDOM.

NUTS code UK UNITED KINGDOM

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4
Justification for a framework agreement, the duration of which exceeds seven years:

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 54 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

Interpretation services, translation services, translation services, interpretation services. The authority has a requirement for a single supplier framework agreement to provide linguistic services in support of the Permanent Joint Headquarters (PJHQ) and specialist user overseas operations worldwide.
This requirement will include face to face interpreting and translation services across a wide spectrum of operational environments and interactions. There may also be a requirement to translate standalone documents on an ad-hoc basis.
The successful supplier will be required to react to large surges and reductions in the requirement retaining the ability to deploy linguists at short notice to meet urgent operational needs. The supplier will be expected to appropriately select individuals who can meet the linguistic, security and deployment requirements as providing a fully managed service both in and out of theatre.
The successful supplier will also be responsible for the local support for linguists’ safety and welfare, which may include a specific intimidation policy set by the authority. The contract duration will be for a period of 4 years with the option to extend by 24 months, in any monthly increment.
Indicative procurement timeline:
• 4 January 2021: DPQQ clarification questions open
• 21 January 2021 (12.00): DPQQ clarification questions close
• 8 February 2021 (12.00): DPQQ Close
• 26 February 2021: DPQQ results
• 12 April 2021: ITT Issue
• 19 April 2021: bidder’s conference
• 14 June 2021: ITT close
• 1 November 2021: contract award

Expressions of interest/requests to participate should be made by submitting a compliant dynamic pre-qualification questionnaire (DPQQ) on https://www.contracts.mod.uk/, using access code GA59K5KGA8, and will close upon closure of the DPQQ (8 February 2021 at 12.00).

All completed DPQQ’s should be submitted through https://www.contracts.mod.uk/.

All documents relating to this requirement can be accessed on https://www.contracts.mod.uk/ using access code GA59K5KGA8.

Any questions relating to this requirement should be sent to Mrs Jo Cannon (jo.cannon101@mod.gov.uk)

II.1.6)Common procurement vocabulary (CPV)

79540000 Interpretation services79530000 Translation services

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

4 year contract plus 24-month option period which the authority will be entitled to take in any monthly increment.
Estimated value excluding VAT: 54 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 24-month option period which the authority will be entitled to take in any monthly increment.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates:
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

700032337

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2020/S 077-183244 of 16.4.2020

Other previous publications

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.2.2021 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your response manager and add the following access code: GA59K5KGA8.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

Go reference: GO-20201216-DCB-17520852

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Official name: Ministry of Defence, C&C, C&C
Postal address: Strategic Command Commercial, Building 410, Northwood HQ., Sandy Lane
Town: Northwood
Postal code: HA6 3HP
Country: United Kingdom

Body responsible for mediation procedures

Official name: Ministry of Defence, C&C, C&C
Postal address: Strategic Command Commercial, Building 410, Northwood HQ., Sandy Lane
Town: Northwood
Postal code: HA6 3HP
Country: United Kingdom

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Official name: MOD
Postal address: Strategic Command Commercial, Building 410, Northwood HQ., Sandy Lane
Town: Northwood
Postal code: HA6 3HP
Country: United Kingdom
E-mail: jo.cannon101@mod.gov.uk
Telephone: +44 3067707671

VI.5)Date of dispatch of this notice:

16.12.2020