Monmouthshire County Council Arboricultural Services Framework

United Kingdom-Caldicot: Trees

2017/S 148-306594

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
United Kingdom
Contact person: Sue Day
Telephone: +44 1633644644
E-mail: sueday@monmouthshire.gov.uk
NUTS code: UKL21

Internet address(es):Main address: http://www.monmouthshire.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of an Arboricultural Services Framework.

II.1.2)Main CPV code

03452000

II.1.3)Type of contract

Services

II.1.4)Short description:

Monmouthshire County Council and Blaenau Gwent County Borough Council are seeking to award a framework agreement for the provision of Arboricultural Services within their respective county boundaries. Both Councils manage thousands of trees including those on the highway, parks and open spaces, Countryside areas, Social Services establishments, car parks, highways, schools and Estates land.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

Condition Surveys

Lot No: 3

II.2.2)Additional CPV code(s)

03452000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

Priority survey undertaken within 5 working days and submit a verbal report within 3 working days and a written report within a further 2 weeks.

Routine survey to be completed to agreed timescales.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Optional extension period 12 months with the agreement of both parties.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Emergency and Priority Tree Maintenance

Lot No: 1

II.2.2)Additional CPV code(s)

03452000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

Emergency — Within County Tree Maintenance (both Councils)

— In working hours (8:00 — 17:00) — Contractor to be on site within 2 hours and the area made safe on the same working day.

— Outside working hours — Contractor to be on site within 2 hours and the area made safe on the same day.

Emergency — External Client Tree Maintenance (Monmouthshire County Council only) within the Greater Gwent Area, e.g. hospital grounds, police stations etc.

— In working hours (8:00 — 17:00) — Contractor to be on site within 3 hours and the area made safe on the same working day.

— Outside working hours — Contractor to be on site within 3 hours and the area made safe on the same day.

Priority Tree Maintenance- Work to be completed within 5 working days following the initial instruction.

Within County Tree Maintenance (both Councils)

— In working hours (8:00 — 17:00).

— Outside working hours.

External Client Tree Maintenance (Monmouthshire County Council only) within the Greater Gwent Area, e.g. hospital grounds, police stations etc.

— In working hours (8:00 — 17:00).

— Outside working hours.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Optional extension period 12 months with the agreement of both parties.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Planned Tree Maintenance

Lot No: 2

II.2.2)Additional CPV code(s)

03452000

II.2.3)Place of performance

NUTS code: UKL21

II.2.4)Description of the procurement:

Maintenance work to be completed to agreed timescales

— Within County (both Councils) Tree Maintenance.

— External Client Tree Maintenance (Monmouthshire County Council only).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Optional extension period 12 months with the agreement of both parties.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/09/2017

Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/09/2017

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

VI.3)Additional information:

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=69783

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Both Councils have a duty under the Well Being of Future Generations (Wales) Act 2015 to comply with the well being goals and sustainable procurement principles.

Tenderers are required to complete the Well Being of Future Generations (Wales) Act 2015 question within the Technical Envelope.

Your response within the Technical Envelope to the Well Being of Future Generations (Wales) Act 2015 question will form part of the Terms and Conditions of this contract.

(WA Ref:69783)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Monmouthshire County Council
PO Box 106
Caldicot
NP26 9AN
United Kingdom
Telephone: +44 1633644644Internet address:http://www.monmouthshire.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

02/08/2017

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