Motor Fleet Insurance Wakefield

Motor Fleet Insurance Wakefield

Leased Vehicle Motor Fleet Insurance and Uninsured Loss Recovery Excluding Broking Services.

UK-Wakefield: motor vehicle insurance services

2012/S 113-187515

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Mid Yorkshire Hospitals NHS Trust
Stanley Hall Aberford Road
Contact point(s): Contract Manager
For the attention of: Catherine Duncan
WF1 4AL Wakefield
UNITED KINGDOM
E-mail: contract.manager@theriskfactor.com

Internet address(es):

General address of the contracting authority: www.midyorks.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: NHS Trust
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Leased Vehicle Motor Fleet Insurance and Uninsured Loss Recovery Excluding Broking Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
Main site or location of works, place of delivery or of performance: Wakefield West Yorkshire.
NUTS code UKE43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Mid Yorkshire Hospitals NHS Trust requires the service of an insurance company in respect of its leased motor vehicles and assocciated claims handling.
II.1.6)Common procurement vocabulary (CPV)

66514110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

12 Month contract
Estimated value excluding VAT:
Range: between 175 000,00 and 250 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Trust is willing to consider a 1 year contract subject to a 3 year long term agreement.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Starting 1.10.2012. Completion 30.9.2013

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Not required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Insurance Companies must be able to demonstrate a high degree of financial stability (a minimum of AA- rating) and be willing to submit their last three years report and accounts. Reference to recognised Credit Agencies will be completed in support of this aspect.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Insurers should be recognised and authorised to write the class of business listed above in accordance with all relevant legislation. A certificate issued by the relevant authority of the member state,indicating the types of activity they are competent to enagage in may be required.
2. English Law will apply during the negotiations held prior to the award of the insurance contracts, the contracts themselves and their performance.
3. Potential Suppliers may be asked to produce a certificate issued by the appropriate insurance regulatory Authority indicating the types of insurance the insurers are authorised to provide and must comply with the Department For Business, Enterprise and Regulatory Reform.
4. Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations.
5. Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangements with creditors or of any other similar proceedings under national laws and regulations.
6. Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of the offence concerning his professional conduct.
7. Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate.
8. Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority.
9. Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority.
10. Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information.
11. Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA.
12. Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively.
13. Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities.
14. Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: If requested suppliers must provide evidence of the suppliers last three years experience in writing the classes of business refered to for NHS Trusts. Current Standard & Poors, or equivalentrating agency, financial assessment. Suppliers maybe requested to provide published and maangement accounts in support of the above.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evidence of the the educational and professional qualifications of the of the supplier, its staff and the persons responsible for providing the services.
Minimum level(s) of standards possibly required:
Chartered Insurer.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The suppliers must be authorised to carry on business in the relevant classes of insurance contracts as listed in this contract notice in accordance with the provisions of the Insurance Companies Act 1982 and modifications thereof as well as the requirments of the Financial Services Authority.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: All preselected insurers will be issued a copy of the Invitation to tender. Any Insurers who registers an interest via e-mail to as detailed in section 1.1 will considered against the required standards outlined in Section III: legal, economic, financial and technical information.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Leased Motor 2012
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.7.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.7.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The following insurer’s have been preselected but this does not preclude other Insurance Companies from requesting participation: Aviva London UK; Zurich Financial Services Farnborough UK; QBE Leeds, Liberty at Lloyds, Amlin@Lloyds London; MAPS Southport; Allianz Leeds; Royal & SunAlliance Leeds; Ascot at Lloyds, Chaucer at Lloyds, Catlin at Lloyds, Equity Red Star, Newline at Lloyds.

The contract is a 1 year contract with an option to extend for a further 24 month period. In Insurance terms this can be viewed as a 12 month contract under a three year long term agreement. The tender is for insurance contracts provided by insurance companies and not for the services of an insurance intermediary.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Mid Yorkshire Hospitals NHS Trust
Stanley Hall Aberford Road Wakefield West Yorkshire
Wakefield
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This Trust will incorpoate a minimum of 10 calendar days standstill period (or 15 days if non-electronic or fax methods used) at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved then the Public Contracts Regulations 2006 (England, Wales and Northern Ireland) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally wihin 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.6.2012