MTC for planned maintenance of fire detection, VESDA and fire suppression installations 2012-2015

MTC for planned maintenance of fire detection, VESDA and fire suppression installations 2012-2015

Strathclyde Police

UK-Glasgow: repair and maintenance services of measuring, testing and checking apparatus

2012/S 7-011001

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Strathclyde Police
173 Pitt Street
For the attention of: Billy Gemmell
G2 4JS Glasgow
Telephone: +44 1415326952
Fax: +44 1415322790

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Police Authority for Strathclyde Police Force area with the functions referred to in Section 2 of the Police (Scotland) Act 1967
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

MTC for planned maintenance of fire detection, VESDA and fire suppression installations 2012-2015.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Individual establishments within the area covered by Strathclyde Police.
NUTS code UKM3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The contract comprises the planned maintenance of the fire detection, VESDA and fire suppression installations located in Police properties, comprising a pro-active planned maintenance programme, including testing, reporting and effecting minor repairs. In addition to the planned maintenance tasks, specific minor corrective repair works and minor adaptations works may be instructed over the duration of the Contract on an ad hoc basis by Work Order.
Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

II.1.6)Common procurement vocabulary (CPV)

50410000, 50413100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The total number of properties across the Force included in the Contract is 90Nr.
Approximate annual value 60 000 GBP.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As specified in the tender documents. All prices on the tender must be in Sterling and all payments made to successful tenderer will aslo be in Sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Strathclyde Joint Police Board will require each supplier in the group to be jointly and severally liable for the satisfactory performance of any contract. This assurance will be required, in writing, before any contract can be awarded to any such group.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Conditions for participation are as stated in the PQQ and reflect the relevant provisions of the Public Contracts (Scotland) Regulations 2006 (as amended).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All candidates will be required to provide a statement, covering the 3 previous years, including the overall turnover of the candidate and profit/loss. The candidate may be requested to submit appropriate statements from its bankers or evidence of relevant professional risk indemnity insurance, statement of accounts or extracts therfrom relating to its business and statement of trunover, in respect of the work to which the Contract relates for the previous three financial years.
Minimum level(s) of standards possibly required: Minimum annual average turnover of 300 000 GBP over the last three years based on audited accounts.
Offers from candidates who fail to satisfy the minimum standard of economic and financial standing shall be excluded from the evaluation process and their submission will not be considered.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years;
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
All candidates will be required to confrim that they currently operate a quality system which conforms to the requirements of BS EN ISO 9001:2000 as amended, or hold a current quality system certificate awarded by an accredited third party certification body (e.g. for BS EN ISO 9001:2000 as amended) or that they have been formally assessed and approved to any other defined quality system standard.
All candidates will be required to confirm if they hold a current Environmental Management System certificate awarded by and external certification authority.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: The criteria to be used for the selection of tenderers are in accordance with the provisions of The Public Contracts (Scotland) Regulations 2006 and is relative to economic and financial stability and technical ability.
An applicant will be considered ineligible due to any of the grounds set out in Regulation 23 of The Public Contracts (Scotland) Regulations 2006. Any applicant whose average turnover is under 300 000 GBP will be excluded from the evaluation process and their submission will not be considered. The responses contained within the PQQs of all applicants meeting the foregoing minimum requirements will be scored by awarding weighted marks in relation to average profit (maximum score available 10), manpower (maximum score available 5) technical qualifications (maximum score available 10), contracts completed of a similar nature (maximum score available 50), extent of sub-contracting (maximum score available 5), quality systems (maximum score available 5), health & safety procedures (maximum score available 10) and environmental management systems (maximum score available 5). The appropriate number of applicants with the highest total of weighted marks will be invited to tender.
In the event of applicants obtaining the same number of weighted marks, the deciding factor shall be in the higher/highest score relating to contracts completed of a similar nature. If applicants have the same score for contracts completed of a similar nature then the deciding factor shall be the highest score in respect of % average profit before tax for the last 3 years.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

22.2.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Further notice to be published 2014, subject to implementing the option to extend this contract for a further 12 months.
VI.2)Information about European Union funds
VI.3)Additional information

Contract award will be on the basis of lowest price. Lowest price shall be calculated as detailed in the tender documentation.
Any contract arising from this tender will be governed by Scottish Law.
Electronic copies (e-mail or disk) of the tender documentation will not be available.
For the avoidance of doubt, the date stated at IV.3.4 is the time limit for the receipt of a completed PQQ, which must be submitted in either electronic or paper form.
The Pre-Qualification Questionnaire is available on-line from the Public Contracts Scotland website or in paper form at the address stated at 1.1 above.
Candidates should note that further current financial checks will be carried out on the successful tenderer to establish financial suitability prior to issuing a letter of acceptance.
Strathclyde Joint Police Board reserves the right not to award a contract to any oganisation deemed financially unsuitable.
In the event that an organisation is deemed to be financially unsuitable, in accordance with Strathclyde Joint Police Board Standing Orders, SJPB reserve the right to decline the acceptance of their tender submission.
The Conditions of Contract generally will be the Standard Form of Measured Term Contract (MTC/Scot) (Incorporating SBCC Amendment Issued April 2007 – CDM Regulations) 2006 Edition Issued October 2007.
(SC Ref:217941).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As detailed in the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) an economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the said Regulations may bring proceedings in the Sheriff Court or the Court of Sesion.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:11.1.2012