Multi-disciplinary Design Consultant Oxfordshire

Multi-disciplinary Design Consultant Oxfordshire

The multi-disciplinary design consultant will take the design to RIBA Stage C, through Stage D and E, and to the production of pre-construction tender documentation.

UK-Wallingford: Architectural, engineering and surveying services

2013/S 047-076313

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Oxfordshire District Council
Benson Lane, Crowmarsh Gifford
For the attention of: Clare Doubleday
OX10 8ED Wallingford
UNITED KINGDOM
Telephone: +44 1491823720
E-mail: clare.doubleday@southandvale.gov.uk

Internet address(es):

General address of the contracting authority: www.southoxon.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA10121

Further information can be obtained from: South Oxfordshire District Council
Benson Lane, Crowmarsh Gifford
For the attention of: Clare Doubleday
OX10 8ED Wallingford
UNITED KINGDOM
Telephone: +44 1491823720
Internet address: www.businessportal.southeastiep.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: South Oxfordshire District Council
Benson Lane, Crowmarsh Gifford
For the attention of: Clare Doubleday
OX10 8ED Wallingford
UNITED KINGDOM
Telephone: +44 1491823720
Internet address: www.businessportal.southeastiep.gov.uk

Tenders or requests to participate must be sent to: South Oxfordshire District Council
Benson Lane, Crowmarsh Gifford
Contact point(s): Projects and Performance Team
For the attention of: Clare Doubleday
OX10 8ED Wallingford
UNITED KINGDOM
Telephone: +44 1491823720
Internet address: www.southoxon.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of a multi-disciplinary design consultant.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Oxfordshire.
NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The population of South Oxfordshire is projected to see a significant increase over coming years, much of which will be centred in Didcot given its 2007 classification as a government new growth point. To support this growth, the adopted South Oxfordshire core strategy 2027 makes provision for a new neighbourhood, incorporating adequate high quality sports, leisure, cultural and health facilities, in north-east Didcot.
The leisure development will comprise of the design and construction of a new leisure centre to cater for the requirements of Didcot’s increasing population and address some of the deficits that have been identified as a result of this. The new facility is to be iconic, not only in terms of design, but also the mix and range of facilities it offers. It should inspire the people of Didcot and the wider community to participate in sport and physical activity in a safe and attractive environment in order to enhance their health and well-being.
The multi-disciplinary design consultant will take the design to RIBA Stage C, through Stage D and E, and to the production of pre-construction tender documentation. Some initial feasibility work may be required. A yet to be appointed company will undertake construction, with the multi-disciplinary consultant remaining in place as monitoring consultant and technical advisor.
The multi-disciplinary consultant team will consist of:
— a full lead consultant role,
— a full Architect role,
— a full civil and structural engineering role,
— a full building services role,
— a full geotechnical engineering role,
— a full public health engineering role,
— a full sustainability consultant role (including environmental) to achieve the required BREEAM assessment rating,
— a full building control role,
— a full fire engineering role; and
— a full acoustic consultant role.
It is anticipated design work will commence on 19.7.2013 to facilitate a construction start date of December 2014.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=101077.

II.1.6)Common procurement vocabulary (CPV)

71250000, 71220000, 71242000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

On current information it is anticipated the construction value will be circa GBP 10 000 000-15 000 000. It is expected the multi-disciplinary consultant fees will be a percentage of the construction value, drawn down over each RIBA design stage.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 19.7.2013. Completion 13.6.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond or parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms of financing will be set out in Invitation to Tender (ITT) documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(4) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(5) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: As per criteria set out in tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.4.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

15.4.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The PQQ will be available to download from the South East Business Portal from Thursday 7th March latest
www.businessportal.southeastiep.gov.uk

For information, indicative general duties for all consultants are set out below.
1. Generally advise the Authority as to the overall design of the project, with reference to considerations of design efficiency, economy and commercial viability to ensure the financial objectives of the business case can be delivered.
2. Advise as to the pre-purchase of any materials or products which may be subject to long delivery periods.
3. Assist the Authority in the issue of tender enquiries, and provide written approval of all designs and specification information produced by others within the design team, that are incorporated in tender enquiries.
4. Attend any periodic or ad hoc meetings between the other parties concerned in the development, as reasonably necessary.
5. Ensure that all current best practice (for example: BIM, achieving excellence, including risk and value management and whole life costing, sustainable development, design quality, health & safety and gateway reviews) is applied to the project.
6. Ensure compliance with the OGC gateway review process including attendance at any meetings/interviews and preparation of appropriate documentation to meet these requirements.
7. Provide a design team coordination role on the project, ensuring common processes and software platforms, clear role definition and interface management.
8. Collaborate with project teams undertaking other works on site (including attending programme co-ordination meetings as required).
9. Provide advice on contract strategy, from a design and engineering perspective.
10. Prepare contract documentation and act as an evaluation team member for other procurements including construction works contracts.
11. Advise on performance monitoring mechanisms and incentivisation, including the implementation of and contribution to key performance indicator systems.
12. Undertake value management and value engineering exercises.
13. Prepare and provide to the CDM co-ordinator such information as may be required relating to general design matters for inclusion in the design and construction phase plan and the health & safety file.
14. Together with the Authority and other consultants, develop, implement and maintain a project extranet website for the sharing of drawings, specification and key project information if such a system is to be used for this project.
15. Together with the design team and input from other consultants as required, develop an electronic BIM solution to the required level.
16. Together with the design team, comply with BS 1192:2007 Collaborative production of architectural, engineering and construction information: Code of practice (January 2008) and CPI Production information: a code of procedure for the construction industry (May 2003).
(MT Ref:101077)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

4.3.2013