Multi-Disciplinary Master Planning Team University of Wales Trinity St David
The University of Wales Trinity Saint David wishes to appoint a Multi-Disciplinary Architect-led Design Team to provide Master Planning and Design Team services to assist the University’s Project Director with the major re-development of their property portfolio.
United Kingdom-Carmarthen: Real estate services
2014/S 078-136482
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of Wales Trinity St David
Carmarthen Campus
Contact point(s): Procurement Department
For the attention of: Heidi Davies
SA31 3EP Carmarthen
UNITED KINGDOM
Telephone: +44 1267676767
E-mail: heidi.davies@tsd.uwtsd.ac.uk
Internet address(es):
General address of the contracting authority: www.tsd.ac.uk
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0343
Further information can be obtained from: University of Wales Trinity St David
Carmarthen Campus
SA31 3EP Carmarthen
UNITED KINGDOM
Telephone: +44 1267676767
Internet address: www.tsd.ac.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of Wales Trinity St David
Carmarthen Campus
Contact point(s): Procurement Department
For the attention of: Heidi Davies
SA31 3EP Carmarthen
UNITED KINGDOM
Telephone: +44 1267676767
E-mail: heidi.davies@tsd.uwtsd.ac.uk
Internet address: www.tsd.ac.uk
Tenders or requests to participate must be sent to: University of Wales Trinity St David
Carmarthen Campus
Contact point(s): Procurement Department
For the attention of: Heidi Davies
SA31 3EP Carmarthen
UNITED KINGDOM
Telephone: +44 1267676767
Internet address: www.tsd.ac.uk
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Multi-Disciplinary Master Planning Team/design team Consultancy Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: South West Wales.
NUTS code UKL
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: South West Wales.
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University of Wales Trinity Saint David (UWTSD) wishes to appoint a Multi-Disciplinary Architect-led Design Team to provide Master Planning and Design Team services to assist the University’s Project Director with the major re-development of their property portfolio.
The University wishes to proceed with the commission of the following design-led services:
PART ONE Master Planning, to focus on the following:
a. Preparing a Master Plan leading to submission and approval of either a revised Outline Planning application or Variation of Condition as required by the Planning Authority for the following site plots at Swansea SA1: A11b, A15, A16, C4, E8, E9F, E6, E7 – total area circa 11 acres (refer to Part 6 Additional Information – Annex 1 for Swansea SA1 Site Plot Plan).
b. Preparing a Master Plan, in conjunction with the Welsh Government leading to submission and approval of either a revised Outline Planning application or Variation of Condition as required by the Planning Authority, of the area named ‘Leisure Quarter’ (plots B13, C1, C2, C3, C5, C6 and C7) – total area circa 7 acres (refer to Part 6 Additional Information – Annex 1 for Swansea SA1 Site Plot Plan).
c. Supporting the development of a Master Plan for the reconfiguration and/or disposal of the University’s existing estate at their campuses in Swansea (Mount Pleasant, Townhill, and Ty Bryn Glas, primarily). This support would be provided to a separate team focusing on the University’s Asset Disposal Strategy, and led by a Town & Country Planning Adviser. The level of support is not anticipated to be significant, and will mainly focus on coordination with the wider Swansea SA1 Master Plan.
d. Carrying out a high level review of the University’s Carmarthen and Lampeter campuses and identifying areas for rationalisation and/or development, with reference to key emerging planning issues, such as the proposed relocation of S4C from Cardiff to Carmarthen. It is estimated that 80 %+ of the master planning resource will focus on the University’s Swansea campuses, which reflects the importance of Swansea to the longer term sustainability of the University.
e. Ensuring that the Swansea SA1 Master Plan reflects key planning assumptions in Carmarthen and Lampeter.
Basis of offers for 1a and 1b: lump sum (refer to Appendix A to the Form of Tender for instructions on how to complete this offer requirement). Basis of offer for 1c, 1d and 1e: time charge in the first instance (lump sums will be agreed upon appointment of the successful tenderer and after the initial brief review meeting with the University this via an agreed resource schedule using the Tenderers submitted hourly rates) (refer to Appendix A to the Form of Tender for instructions on how to complete this offer requirement).
Part 2 Multi-Disciplinary Design Team (preferably led by an Architectural organisation, with considerable urban design experience) to obtain a Full Planning approval of a number of selected projects of varying value at selected SA1 sites. Comprises RIBA Plan of Work 2013: following completion of the Master Plans (Service 1) completion of Stage 2 Concept Design and Stage 3 Developed Design.
The University wishes to ensure the master planning and design processes follow current guidelines and best practices of design including sustainability. Upon appointment the successful tenderer will be required to work with the University to develop and agree a “Design Code” which will set the parameters for developing the University’s brief and also provide guidance to the master planning process and subsequent development of detailed design. The University wishes to achieve a minimum space utilisation of 35 % and this criteria must form part of the design code with guidance on how it can be achieved by considered and careful asset optimisation. The design code will be developed following the principles of best practice and guidelines as promoted by professional institutions and recognised organisations including the following:
— Building Research Establishment (BRE) including setting standards for BREEAM;
— Commission for Architecture and the Built Environment (CABE);
— Constructing Excellence in Wales (CEW);
— Design Commission for Wales (DCFW).
Business Information Modelling (BIM): The University wishes to introduce BIM Level 2 in advance of the mandatory all Wales target of 2016 from the start of this commission. The Tenderer is to include within their offer for delivering the requirements of this ITT the required services/procedures/systems to deliver BIM to Level 2. The Tenderer is also required to work with the University to ensure it sets up its own systems to comply with the mandatory all Wales target for BIM Level 2 target by 2016.
Discussions with Local Planning Authority and Key Stakeholders including Welsh Government and the Community: The Tenderer is to ensure that they allow adequate provision and resource in their offers for taking part in discussions with these organisations and stakeholders including the community.
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=9308
The University wishes to proceed with the commission of the following design-led services:
PART ONE Master Planning, to focus on the following:
a. Preparing a Master Plan leading to submission and approval of either a revised Outline Planning application or Variation of Condition as required by the Planning Authority for the following site plots at Swansea SA1: A11b, A15, A16, C4, E8, E9F, E6, E7 – total area circa 11 acres (refer to Part 6 Additional Information – Annex 1 for Swansea SA1 Site Plot Plan).
b. Preparing a Master Plan, in conjunction with the Welsh Government leading to submission and approval of either a revised Outline Planning application or Variation of Condition as required by the Planning Authority, of the area named ‘Leisure Quarter’ (plots B13, C1, C2, C3, C5, C6 and C7) – total area circa 7 acres (refer to Part 6 Additional Information – Annex 1 for Swansea SA1 Site Plot Plan).
c. Supporting the development of a Master Plan for the reconfiguration and/or disposal of the University’s existing estate at their campuses in Swansea (Mount Pleasant, Townhill, and Ty Bryn Glas, primarily). This support would be provided to a separate team focusing on the University’s Asset Disposal Strategy, and led by a Town & Country Planning Adviser. The level of support is not anticipated to be significant, and will mainly focus on coordination with the wider Swansea SA1 Master Plan.
d. Carrying out a high level review of the University’s Carmarthen and Lampeter campuses and identifying areas for rationalisation and/or development, with reference to key emerging planning issues, such as the proposed relocation of S4C from Cardiff to Carmarthen. It is estimated that 80 %+ of the master planning resource will focus on the University’s Swansea campuses, which reflects the importance of Swansea to the longer term sustainability of the University.
e. Ensuring that the Swansea SA1 Master Plan reflects key planning assumptions in Carmarthen and Lampeter.
Basis of offers for 1a and 1b: lump sum (refer to Appendix A to the Form of Tender for instructions on how to complete this offer requirement). Basis of offer for 1c, 1d and 1e: time charge in the first instance (lump sums will be agreed upon appointment of the successful tenderer and after the initial brief review meeting with the University this via an agreed resource schedule using the Tenderers submitted hourly rates) (refer to Appendix A to the Form of Tender for instructions on how to complete this offer requirement).
Part 2 Multi-Disciplinary Design Team (preferably led by an Architectural organisation, with considerable urban design experience) to obtain a Full Planning approval of a number of selected projects of varying value at selected SA1 sites. Comprises RIBA Plan of Work 2013: following completion of the Master Plans (Service 1) completion of Stage 2 Concept Design and Stage 3 Developed Design.
The University wishes to ensure the master planning and design processes follow current guidelines and best practices of design including sustainability. Upon appointment the successful tenderer will be required to work with the University to develop and agree a “Design Code” which will set the parameters for developing the University’s brief and also provide guidance to the master planning process and subsequent development of detailed design. The University wishes to achieve a minimum space utilisation of 35 % and this criteria must form part of the design code with guidance on how it can be achieved by considered and careful asset optimisation. The design code will be developed following the principles of best practice and guidelines as promoted by professional institutions and recognised organisations including the following:
— Building Research Establishment (BRE) including setting standards for BREEAM;
— Commission for Architecture and the Built Environment (CABE);
— Constructing Excellence in Wales (CEW);
— Design Commission for Wales (DCFW).
Business Information Modelling (BIM): The University wishes to introduce BIM Level 2 in advance of the mandatory all Wales target of 2016 from the start of this commission. The Tenderer is to include within their offer for delivering the requirements of this ITT the required services/procedures/systems to deliver BIM to Level 2. The Tenderer is also required to work with the University to ensure it sets up its own systems to comply with the mandatory all Wales target for BIM Level 2 target by 2016.
Discussions with Local Planning Authority and Key Stakeholders including Welsh Government and the Community: The Tenderer is to ensure that they allow adequate provision and resource in their offers for taking part in discussions with these organisations and stakeholders including the community.
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=9308
II.1.6)Common procurement vocabulary (CPV)
70000000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 100 000 and 400 000 GBP
Range: between 100 000 and 400 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 28.6.2014. Completion 31.7.2015
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: UWTSD Standard T&C’s.
Description of particular conditions: UWTSD Standard T&C’s.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
TSD1314/02
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 26.5.2014
IV.3.4)Time limit for receipt of tenders or requests to participate
2.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 2.6.2014 – 12:00
Place:UWTSD Carmarthen.
Place:UWTSD Carmarthen.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(WA Ref:9308)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
17.4.2014