Multi-Modal Freight Forwarding, Transport, Storage and Express Delivery Services

Multi-Modal Freight Forwarding, Transport, Storage and Express Delivery Services

For UK Hydrographic Office.

UK-Taunton: Transport agency services

2013/S 052-085500

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UKHO
Procurement, UK Hydrographic Office, Admiralty Way
For the attention of: Mr Brian Stenson
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823320627
E-mail: brian.stenson@ukho.gov.uk
Fax: +44 1823326885

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Multi-Modal Freight Forwarding, Transport, Storage and Express Delivery Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: UK Hydrographic Office
Admiralty Way
Taunton
TA1 2DN
NUTS code UKK23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The UKHO requires a range of storage, transport and multi-modal delivery services including freight forwarding, and express delivery, that will be called-off as and when required.
The UKHO is seeking to appoint a single Prime Contractor who shall be responsible for all aspects of the contract. The Contractor may elect to sub-contract certain elements to a third party but the Contractor shall remain wholly responsible for the delivery of the Contract.
The Requirements specified in the Invitation to Tender document represent the minimum service levels required and shall include, though not limited to:
– Multi-modal delivery services, including overland, air and ocean freight, and express, both within the United Kingdom and world-wide using a single collection vehicle with daily timed collections;
– Arranging the clearance and delivery of both outbound and inbound consignments (including pick-up from Consignor where required);
– The facility to provide additional trailer(s) for use as temporary warehouse storage during periods of peak activity as required;
– Providing dedicated vehicles where required;
– Collections from third parties (including packaging where required);
– Holding consignments to await collection by third party carriers;
– The storage and handling of raw materials and finished goods, including receiving deliveries direct from UKHO suppliers.
The requirements are expanded within the Invitation to Tender (ITT) document which can be received by registering free on the UK Hydrographic Office e-procurement portal Pro-Contract by following the link below:
https://ukhocontracts.ukho.gov.uk/procontract/ukho/supplier.nsf/frm_home?openForm

II.1.6)Common procurement vocabulary (CPV)

63520000, 63521000, 63523000, 63524000, 63522000, 63100000, 64120000, 64121000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This requirement is fully explained within the Invitation to Tender documents (ITT).
Estimated value excluding VAT:
Range: between 4 000 000,00 and 5 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.7.2013. Completion 30.6.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Please see the Invitation to Tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Please see the Invitation to Tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Information and formalities necessary for evaluating if requirements are met:
Please see the Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The Contractor is required to hold UK Department for Transport (DfT) Regulated Agent status
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HA294/005/679
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

23.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.3.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 60 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

In order to receive the Invitation to Tender, pose questions, receive answers and respond to the tender you will need to register free on the UK Hydrographic Office e-procurement portal Pro-Contract by following the link below:
https://ukhocontracts.ukho.gov.uk/procontract/ukho/supplier.nsf/frm_home?openForm

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

12.3.2013