Multi Party Framework for Marketing Printing Services

Multi Party Framework for Marketing Printing Services

We have divided this print requirement into two categories: 1. Short to medium run litho, 1-5 colours up to sheet size B2; 2. Longer run litho, 1-5 colours up to sheet size B1.

United Kingdom-Liverpool: Printed matter and related products

2013/S 172-297700

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Merseyside Passenger Transport Executive T/A Merseytravel
Business Support Services, Merseytravel, No 1 Mann Island
For the attention of: Sue Moss
L3 1BP Liverpool
UNITED KINGDOM
E-mail: tender@merseytravel.gov.uk

Further information can be obtained from: The Chest
UNITED KINGDOM
Internet address: www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Chest
UNITED KINGDOM
Internet address: www.the-chest.org.uk

Tenders or requests to participate must be sent to: The Chest
UNITED KINGDOM
Internet address: www.the-chest.org.uk

I.2)Type of the contracting authority

Other: Transport
I.3)Main activity

Other: Transport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Multi Party Framework for Marketing Printing Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: Merseytravel premises in and around the Merseyside area.
NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreement

Duration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 175 000 and 750 000 GBP

II.1.5)Short description of the contract or purchase(s)

Merseytravel is the public transport executive & authority in Merseyside. We communicate with our customers and stakeholders with various printed materials, including small flyers, complex folded items and large format posters as well as a wide variety of other printed matter. We have divided this print requirement into two categories:
1. Short to medium run litho, 1-5 colours up to sheet size B2;
2. Longer run litho, 1-5 colours up to sheet size B1.
We are seeking to set up print framework agreements with approved suppliers for each of the above categories. In addition to the work covered by these two categories, there is the occasional need for other kinds of print, such as short run digital, screen process, security, specialist forms, flexo and web offset. Existing contracts that are already in place for the provision of printed timetables, may fall within these frameworks as those contracts expire. Definition of supplier categories with sample specifications.
Category1: Short to Medium run litho 1-5 colours up to sheet size B2.
Typical specs: Timetable Card, size flat 54 x 340 mm. Printed black and pantone yellow both sides on 220 gsm evolution satin silk art board, trim to size, crease and fold once to 54 x 170 mm, then one more parallel fold to finished size 53 x 85 mm. Pack in cartons and deliver to Merseyside. Quantity 30,000 copies.
A5 flyer printed 4 colour process plus matt sealer both sides on 150gsm evolution satin, trim, pack in cartons and deliver to Merseyside. Quantity 10,000 copies.
This category would also include advertising & information leaflets, flyers and brochures.
Category 2: Long run litho, 1-5 colours up to sheet size B1.
Typical specs: Newspaper insert, size : 230 x 170 mm portrait 4 page, printed 4 colour process throughout on 150 gsm white recycled Silk art paper, trim & fold once to size, box and deliver. 353,500 copies.
Poster size 1012 x 633 mm printed 4 colour process using light fast inks one side only on 170 gsm evolution satin, trim to size, pack and deliver to 3 addresses in Liverpool. Quantity 225 copies.
This category would also include longer runs of leaflets, flyers and brochures.
II.1.6)Common procurement vocabulary (CPV)

22000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Merseytravel is the public transport executive & authority in Merseyside. We communicate with our customers and stakeholders with various printed materials, including small flyers, complex folded items and large format posters as well as a wide variety of other printed matter. We have divided this print requirement into two categories:
1. Short to medium run litho, 1-5 colours up to sheet size B2;
2. Longer run litho, 1-5 colours up to sheet size B1.
We are seeking to set up print framework agreements with approved suppliers for each of the above categories.
In addition to the work covered by these two categories, there is the occasional need for other kinds of print, such as short run digital, screen process, security, specialist forms, flexo and web offset.
Existing contracts that are already in place for the provision of printed timetables, may fall within these frameworks as those contracts expire.
Definition of supplier categories with sample specifications.
Category1: Short to Medium run litho 1-5 colours up to sheet size B2
Typical specs: Timetable Card, size flat 54 x 340 mm. Printed black and pantone yellow both sides on 220gsm evolution satin silk art board, trim to size, crease and fold once to 54 x 170 mm, then one more parallel fold to finished size 53 x 85 mm. Pack in cartons and deliver to Merseyside. Quantity 30,000 copies.
A5 flyer printed 4 colour process plus matt sealer both sides on 150gsm evolution satin, trim, pack in cartons and deliver to Merseyside. Quantity 10,000 copies.
This category would also include advertising & information leaflets, flyers and brochures.
Category 2: Long run litho, 1-5 colours up to sheet size B1
Typical specs: Newspaper insert, size : 230 x 170 mm portrait 4 page, printed 4 colour process throughout on 150 gsm white recycled Silk art paper, trim & fold once to size, box and deliver. 353,500 copies
Poster size 1012 x 633 mm printed 4 colour process using light fast inks one side only on 170 gsm evolution satin, trim to size, pack and deliver to 3 addresses in Liverpool. Quantity 225 copies.
This category would also include longer runs of leaflets, flyers and brochures.
Estimated value excluding VAT:
Range: between 175 000 and 750 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

To be advised in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be advised in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the case of a group of bidders, any successful tenderer will be a legal personae known to the contracting authority and will be held jointly and severally liable for the performance of any contract awarded under this procurement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Via a Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Via a Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Via a Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met:
Via a Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Via a Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 20
Objective criteria for choosing the limited number of candidates: Applicants will be invited to tender if they meet Merseytravels requirements in terms of:
— technical competence;
— company background/history;
— financial stability;
— safety;
— equality;
— environmental.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PROC0142
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.10.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.10.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 3.12.2013 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority reserves the right not to award or enter into any contract/agreement as a result of this tendering process.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Contracting Authority

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.9.2013