Multi Security Tender South Wales

To carry out service inspection maintenance, repair and renewal as required of fire and intruder alarm systems.

United Kingdom-Llantrisant: Repair and maintenance services of security equipment

2019/S 139-342698

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
United Kingdom
Telephone: +44 1443232755
E-mail: j-snooks@southwales-fire.gov.uk
Fax: +44 1443232180
NUTS code: UKL

Internet address(es):Main address: www.southwales-fire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360

I.1)Name and addresses

Mid and West Wales Fire and Rescue Service
Headquarters, Lime Grove avenue
Carmarthen
SA31 1SP
United Kingdom
Telephone: +44 3706060699
E-mail: h.rees@mawwfire.gov.uk
Fax: +44 1267220562
NUTS code: UKLInternet address(es):Main address: http://www.mawwfire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0484

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Multi Security Tender

Reference number: SWEU020

II.1.2)Main CPV code

50610000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Contracting Authority seeks to appoint a suitably qualified and experienced contractor to carry out service inspection maintenance, repair and renewal as required of fire and intruder alarm systems, emergency lighting systems, proximity door access control systems and CCTV systems installed throughout South Wales Fire and Rescue Service and Mid and West Wales Fire and Rescue Service.

II.1.5)Estimated total value

Value excluding VAT: 700 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

South Wales Fire and Rescue Service

Lot No: 1

II.2.2)Additional CPV code(s)

50610000

II.2.3)Place of performance

NUTS code: UKL

Main site or place of performance:

Establishments within the boundaries of South Wales Fire and Rescue Services.

II.2.4)Description of the procurement:

The service shall comprise the inspection, maintenance, repair and renewal as required of fire and intruder alarm systems, emergency lighting systems, proximity door access control systems and CCTV systems installed throughout the South Wales Fire and Rescue Service (SWFRS)and the installation of new systems as required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The contract will be initially for 3 years with option to extend for a further 2 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Service, maintenance and installation of additional security systems may be procured through this contract.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Mid and West Wales Fire and Rescue Service

Lot No: 2

II.2.2)Additional CPV code(s)

50610000

II.2.3)Place of performance

NUTS code: UKL

Main site or place of performance:

Establishments within the boundaries of Mid and West Wales Fire and Rescue Services.

II.2.4)Description of the procurement:

The service shall comprise the inspection, maintenance, repair and renewal as required of fire and intruder alarm systems, emergency lighting systems, proximity door access control systems and CCTV systems installed throughout the Mid and West Wales Fire and Rescue Service (MWFRS)and the installation of new systems as required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

The contract will be initially for 3 years with option to extend for a further 2 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Service, maintenance and installation of additional security systems may be procured through this contract.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/08/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 10/09/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Potentially this will be readvertised July 2024.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=94116.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:94116)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/07/2019