Multimedia Editing Tender

Multimedia Editing Tender

The supplier shall edit recordings in accordance with the requirements set out by the buyer.

United Kingdom-London: Multimedia software development services

2020/S 180-435850

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: CPS
Postal address: 102 Petty France
Town: London
Postal code: SW1H 9EA
Country: United Kingdom
Contact person: Hannah Betambeau and Moya Richardson
Telephone: +44 2077176000
Internet address(es):Main address:

I.2)Information about joint procurement


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from another address:
Official name: 102 Petty France
Town: London
Country: United Kingdom
Internet address(es):Main address:

Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


Electronic Presentation of Evidence — Multimedia Editing


Reference number: PR 30 2020

II.1.2)Main CPV code

72212520 Multimedia software development services

II.1.3)Type of contract


II.1.4)Short description:


In certain circumstances witness evidence is taken in the form of a multimedia recording, to be played during tribunal proceedings such as crown court trials. The buyer’s require the provision of an ad-hoc editing service to provide amended/redacted versions of these recordings.

Source material may be provided to the supplier in a number of formats including, but not limited to:

— DVD,

— Blu-ray,

— USB flash drive or other portable storage devices.

The supplier shall edit recordings in accordance with the requirements set out by the buyer. Editing instructions may be provided in a number of forms, including typed transcripts that accompany the recordings.


II.1.5)Estimated total value

Value excluding VAT: 3 100 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance


II.2.4)Description of the procurement:


Individual editing requirements may include, but not limited to, the following:

Sections of footage removed entirely from the recordings, both audio and visual elements.

— sections of audio in the recording to be ‘muted,’

— the addition of subtitles,

— Pixcellation and/or voice distortion to disguise the identity of the subject.

All supplier personnel working on this contract must hold SC level clearance.

Please note there is no guarantee of the level of work against this contract.


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/03/2021
End: 14/05/2024
This contract is subject to renewal: yes
Description of renewals:

2 x 12-month options to extend.


II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The tender will be managed via the Bravo Solution eTendering Portal. Interested providers will need to register at in order to gain access to the standard selection questionnaire and related documentation. Once registered on the bravo solution system please contact Hannah Betambeau or Moya Richardson at for access to this project. Supplier’s will be required to sign a non-disclosure agreement prior to gaining access to procurement documentation.


VI.4)Procedures for review

VI.4.1)Review body

Official name: Crown Prosecution Service
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: