Museum Display Services Tender Northern Ireland

Museum Display Services Tender Northern Ireland

Assistance with assessment of tenders from specialists in the field of interpretive displays and multi-media production and fit out.

UK-Belfast: museum services and preservation services of historical sites and buildings

2012/S 131-218037

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland
Clare House, 303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

OFMDFM: Interpretive Design Services – Maze Long Kesh Site.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
Main site or location of works, place of delivery or of performance: Northren Ireland.
NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

(See the tender documents for a more detailed description of the services required).
Stage 1.
Production of a Heritage Interpretation Plan will inform the preparation of an Activity Plan which will meet the requirements of a Heritage Lottery Fund Second Round application. The Heritage Design Interpretation Consultant will be expected to develop the Heritage Interpretation Plan in close consultation with the MLK PDU Project Team. The Heritage Interpretation plan is to provide a clear and concise rationale for heritage interpretation at MLK.
Stage 2.
Note: This stage of the Commission is dependent on a successful HLF round two funding decision and will only proceed on approval from the MLK PDU. This second phase of work is not guaranteed and the costs attributed to it in the Price submission will only be paid to the consultant if the works proceed. No payment of money will be made against Stage 2 if the works associated with it do not proceed.
Working up of detailed proposals from RIBA D (at Stage 1) including final outputs, timetable and costs, management and maintenance needs. (RIBA Work Stage E).
Assistance with assessment of tenders from specialists in the field of interpretive displays and multi-media production and fit out.
Overseeing fit out of interpretative elements and exhibitions at the PbCRC,
II.1.6)Common procurement vocabulary (CPV)

92520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Completion 30.6.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

All requirements are detailed in the tender documentation which is free to download from http://www.dfpni.gov.uk/cpd – follow link for current opportunities.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All requirements are detailed in the tender documentation which is free to download from http://www.dfpni.gov.uk/cpd – follow link for current opportunities.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All requirements are detailed in the tender documentation which is free to download from http://www.dfpni.gov.uk/cpd – follow link for current opportunities.

Minimum level(s) of standards possibly required: All requirements are detailed in the tender documentation which is free to download from http://www.dfpni.gov.uk/cpd – follow link for current opportunities.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All requirements are detailed in the tender documentation which is free to download from http://www.dfpni.gov.uk/cpd – follow link for current opportunities.

Minimum level(s) of standards possibly required:
All requirements are detailed in the tender documentation which is free to download from http://www.dfpni.gov.uk/cpd – follow link for current opportunities.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Project 9297
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 31.8.2012 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.8.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 31.8.2012 – 15:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): ‘Peace III’ Programme.
Development of the Maze Long Kesh (MLK) Site.
VI.3)Additional information

This contract is for Part B services as defined in the Public Contracts Regulations 2006 (as Amended). For this reason, only Parts 1,9 and 10 and a number of provisions in parts 2-8 of the Public Contracts Regulations 2006(as amended) will apply to this competition (see regulation 5). Although this notice is not required for a “Part B Service” the competition has been advertised within the OJEU to reach a wider market.
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See Section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period will provide time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.7.2012