Music instrument support service
The City of Bradford Metropolitan District Council (the Council) are seeking an experienced supplier to undertake a musical instrument support service to deliver the following to schools across the Councils area of responsibility.
UK-Bradford: storage and warehousing services
Section I: Contracting authority
The City of Bradford Metropolitan District Council
Department of Services to Children and Young People, Transformation Services, Olicana House, 35 Chapel Street
For the attention of: Samantha Devine
BD1 5RE Bradford
Telephone: +44 1274431345
General address of the contracting authority: www.bradford.gov.uk
Address of the buyer profile: http://www.bradford.gov.uk/procurement
Electronic access to information: http://scms.alito.co.uk
Electronic submission of tenders and requests to participate: http://scms.alito.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: Bradford District.
NUTS code UKE41
— Stock managing a catalogue of approximately 4000 instruments owned by the council (some of which will be on loan to pupils during term time),
— Repair and maintain the instruments on request. Service includes collection, delivery or onsite repair if feasible,
— Maintaining a regular stock of music consumables in each school in order that they can undertake their own minor repairs/replacements (reeds, strings etc.,),
— Assist in the transportation of instruments to occasional events within the area, and rarely within West Yorkshire.
Further details of the requirements are contained in the tender documents available via the regional tendering web site http://scms.alito.co.uk. The details of how to access these are contained within Section VI.3 of this contract notice and any queries regarding this procurement should be made after reading these documents.
The contract will run from 1.9.2012 for an initial three years with an option, at the sole discretion of the Council, to extend for a further 2 one year periods subject to satisfactory contract performance and the Council still having the need and funding for the services. with values given being indicative only and are for the initial contract period only as the council can not guarantee the future level of need under this arrangement.
The requirements of this contract are considered to be a Part B service and are being advertised on a voluntary basis.
63120000, 63121000, 63121100, 37300000, 37320000, 50860000, 60000000
Section III: Legal, economic, financial and technical information
Information and formalities necessary for evaluating if the requirements are met: Organisations will be required to complete a invitation to tender (ITT) document. This is available from the e-tendering web site used by the council at http://scms.alito.co.uk together with other information which provides more explanation of the Councils requirements along with instructions for completion and return of the ITT prior to the closing date of the ITT.
As detailed in the ITT documents.
Section IV: Procedure
City Hall, Bradford.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Officers of the Council.
Section VI: Complementary information
The City of Bradford Metropolitan District Council reserves the right to use e-procurement technologies, including e-tendering in this procurement exercise. Interested bidders should be prepared to submit responses and bids using the internet.
Therefore the tender documents is to be downloaded from the Bulletin Board on https://scms.alito.co.uk using the following search criteria:
Keyword or contract ID: BMDC/26557.
Current / awarded: current.
Display tenders: all.
Council: Bradford Metropolitan District.
Matching categories: all.
And completed and returned following the instructions provided in the documents.
Although documents will be available for download up to the closing time and date for submissions, it is the bidders responsibility to ensure that they download the documents in ample time to ensure that they can be completed and returned, along with all supporting documentation called for, prior to the closing time and date of this stage of the process.
If this is your first time using the system, please refer to the online user guide, available under the Help tab,to assist you to register and download the document(s). To access Bradford MDC documentation, you must register for Bradford MDC under the “councils” tab. Supplier support is available either via the onsite help or from the SCMS contact points listed on the ‘Contact Us’ tab on the web site homepage.
See VI.4.2 Below
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006/5 (as amended)) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
See VI.4.2 above
VI.5)Date of dispatch of this notice:25.6.2012