Music Rotation Capability – Invitation to Tender
The BBC is seeking to purchase a music rotation capability for use by radio stations and networks.
United Kingdom-London: Software package and information systems
Section I: Contracting authority
I.1)Name and addresses
Postal address: Broadcasting House, Portland Place
NUTS code: UK
Postal code: W1A 1AA
Country: United Kingdom
Telephone: +44 1234567890
Fax: +44 1234567890
I.4)Type of the contracting authority
Section II: Object
Music Rotation Capability ITT
II.1.2)Main CPV code
II.1.3)Type of contract
The BBC is seeking to purchase a music rotation capability for use by radio stations and networks to generate track by track playlists according to user defined rules. An effective rotation capability is pivotal to a radio station’s operation and performance. It is a key component in realising music policies as audience facing propositions. This ITT is to procure a single solution to support the BBC’s linear national and local radio services for network radio (Radio 1, 1Xtra, Radio 2, 6Music, Asian Network), English Regions Local Radio (41 stations) as well as 3 services in wales (1 English language service (Radio Wales) and 2 Welsh language services (Radio Cymru 1 and 2). The contract will be for an initial term of 3 years with options to extend by 2 x 24 month extensions, to a maximum of 7 years. BBC nations, Scotland and Northern Ireland, are out of scope for this procurement, as is the BBC’s non linear service BBC sounds.
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
The BBC is seeking to purchase a music rotation capability for use by radio stations and networks to generate track by track playlists according to user defined rules. An effective rotation capability is pivotal to a radio station’s operation and performance. It is a key component in realising music policies as audience facing propositions. This ITT is to procure a single solution to support the BBC’s linear national and local radio services for network radio (Radio 1, 1Xtra, Radio 2, 6Music, Asian Network), English Regions Local Radio (41 stations) as well as 3 services in Wales (1 English language service (Radio Wales) and 2 Welsh language services (Radio Cymru 1 and 2). The contract will be for an initial term of 3 years with options to extend by 2 x 24 month extensions, to a maximum of 7 years. BBC Nations, Scotland and Northern Ireland, are out of scope for this procurement, as is the BBC’s Non Linear Service BBC Sounds.
The anticipated contract value is expected to be up to a maximum of 1 400 000,00 GBP over the full 7 year term.
The BBC is about to start the process of evolving to a ‘Digital Ecosystem’ designed to drive the digital transformation of the BBC and enable the evolution of our portfolio from broadcast to online led. This has prompted the BBC to think differently about our procurement requirements. The technology strategy underpinning the Digital Ecosystem provides direct support for the change from broadcast to online lead by requiring procured software to participate in a flexible ecosystem of built and bought solutions by integrating easily with other applications in the BBC Digital Ecosystem. Having analysed the types of collaboration needed, the BBC has prioritised a set of software capabilities exposed at an API level to support this collaboration – the Digital Ecosystem Foundations. Whilst no ‘Foundations’ are yet in place, the initial set to be developed and those to which procured systems will need to integrate during the lifetime of any music rotation contract are included in the specification of requirement. In practical terms, this direction of travel gives rise to a series of non functional requirements around these capabilities and the integration capabilities underpinning their effective operation. Nevertheless, bidders should note that this is a direction of travel and integrating effectively with a current landscape that does not have the ‘Foundation objects’ is of paramount importance as described in the specification.
Bidders should also note that the BBC has aspirations to utilise the categorisation data associated with tracks in order to inform and underpin personalised recommendations for the audience. In practice, this will involve integrating with another BBC system via an API. As mentioned above, rotation requirements for the BBC’s non-linear services are out of scope of this procurement. However, it is highly likely that from the outset, music track and associated descriptive attributes and categorisation data will need to be exported to a BBC business system in order to assist non-linear teams building ‘mixes’. This data export capability is given in the specification of requirement.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
The contract will have an initial term of 3 years, with 2 x 24 month options to extend, up to a maximum of 7 years. The anticipated contract value is expected to be up to a maximum of 1 400 000,00 GBP over the full 7 year term.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to requires a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
Please register your interest in this project by taking the following steps:
1) Register your company on the BravoSolution e-Tendering portal (this is only required once):
1.1) Go to https://bbc.bravosolution.co.uk
1.2) Click the link on the login page to register;
1.3) Accept the terms and conditions and click ‘Continue’;
1.4) Enter your correct business and user details;
1.5) Note the username you chose and click ‘Save’ when complete;
1.6) You will shortly receive an email with your temporary password.
2) Express an interest in the tender:
2.1) Login to the portal with the username/password;
2.2) Click the ‘PQQs/ITTs Open to all Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier);
2.3) Click on the relevant PQQ/ITT to access the content;
2.4) Click the ‘Express Interest’ button at the top of the page. This will move the PQQ/ITT into your ‘My PQQs/My ITTs page. (This is a secure area reserved for your projects only;
2.5) You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3) Responding to the tender:
3.1) Click ‘My Response’ under PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining);
3.2) You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification;
3.3) Note the deadline for completion, and then follow the onscreen instructions to complete the PQQ/ITT. There may be a mixture of online and offline actions for you to perform (there is detailed online help available);
3.4) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance, please consult the online help, or contact the Bravo e-Tendering help desk.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Ltd) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
Postal address: Rolls Building, 7 Rolls Building, Fetter Lane
Postal code: EC4A 1NL
Country: United Kingdom
As stated in the Public Contracts Regulations 2015. The applicable review time limits shall be as stated in Regulations 92 and 93 Public Contracts Regulations 2015.
VI.5)Date of dispatch of this notice: