Music Tutors Dynamic Purchasing System

Music Tutors Dynamic Purchasing System

3 Lots. Instrumental Tuition/Small Groups – Lot No: 1.

United Kingdom-Coventry: Education and training services

2020/S 069-165842

Social and other specific services – public contracts

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Coventry City Council
Postal address: Earl Street
Town: Coventry
NUTS code: UKG33
Postal code: CV1 5RR
Country: United Kingdom
Contact person: Alex Marsden
E-mail: procurement.services@coventry.gov.uk
Internet address(es):Main address: www.coventry.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Coventry Music Service — Music Tutors DPS

Reference number: COV – 8132

II.1.2)Main CPV code

80000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Coventry Music Services (CMS) was set up in April 2017 and has delivered music tuition through the use of a dynamic purchasing system, which supports the recruitment and retention of external high-quality music tutors that work in Coventry schools, the community and in professional partner venues helping to deliver an excellent service for the City.

Arts Council England grant funds all Music Education Hubs (organisations/music services that operate this model), which is performance related and is dependent upon the service meeting the targets stated within the National Plan for Music Education. Coventry Music is committed to ensure that the relationship with the Arts Council is maintained and places Coventry in a strong position to ensure that we continue to drive growth and create a broad and high-quality music education offer for the city.

II.1.5)Estimated total value

Value excluding VAT: 2 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Providers must be approved onto Lot 2 (Large Group Teaching and Specialist Delivery) before consideration for Lot 3 (Curriculum Support).

II.2)Description

II.2.1)Title:

Instrumental Tuition/Small Groups

Lot No: 1

II.2.2)Additional CPV code(s)

80000000

II.2.3)Place of performance

NUTS code: UKG33

II.2.4)Description of the procurement:

The key required principles of the procurement model are:

• to support local provision for local children;

• high-quality whole class tuition in music for children and young people for individuals or in small groups;

• progression ensembles for all ages and abilities;

• a wide range of music genres and styles to suit all abilities;

• inspirational music projects in partnership with other arts organisations, creative individuals or within National programmes;

• live performance programmes;

• inspirational opportunities for young people to perform in large scale venues, concerts and within local, regional and national projects;

• improve sufficiency and choice of service provision for schools and the children and young people of Coventry;

• improve market engagement and relationships with tutors;

• develop flexible high-quality provision that is able to respond to specialist needs;

• encourage innovation and creative solutions;

• all providers participate in a legislatively compliant and quality assured process — the procurement process will be transparent, equitable and fair in accordance with the EU procurement directives and the Council’s standing orders on procurement and contracts;

• improved key performance indicators to support successful service delivery and effective contract management.

This procurement is for education and training services described under ‘Administrative social, educational, healthcare and cultural services’ which are considered Light Touch Regime (LTR) services under the Public Contracts Regulations 2015, as specified in Schedule 3 of the Regulations (‘Regulations’).

The local authority will create a ‘pseudo Dynamic Purchasing System’ under the Light Touch Regime (based on CCS guidance) and have set out clearly how we intend to operate the DPS from the outset through the OJEU notice and DPS Application. This meets the duty of transparency and equal treatment, which are the main guidelines to follow when setting up an LTR agreement.

Suppliers may join the DPS at any point during its validity if they satisfy the selection requirements and none of the grounds for exclusion apply.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Start: 01/09/2020
End: 31/08/2030

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Large Group Teaching and Specialist Delivery

Lot No: 2

II.2.2)Additional CPV code(s)

80000000

II.2.3)Place of performance

NUTS code: UKG33

II.2.4)Description of the procurement:

The key required principles of the procurement model are:

• to support local provision for local children;

• high-quality whole class tuition in music for children and young people for individuals or in small groups;

• progression ensembles for all ages and abilities;

• a wide range of music genres and styles to suit all abilities;

• inspirational music projects in partnership with other arts organisations, creative individuals or within National programmes;

• live performance programmes;

• inspirational opportunities for young people to perform in large scale venues, concerts and within local, regional and national projects;

• improve sufficiency and choice of service provision for schools and the children and young people of Coventry;

• improve market engagement and relationships with tutors;

• develop flexible high-quality provision that is able to respond to specialist needs;

• encourage innovation and creative solutions;

• all providers participate in a legislatively compliant and quality assured process — the procurement process will be transparent, equitable and fair in accordance with the EU procurement directives and the Council’s standing orders on procurement and contracts;

• improved key performance indicators to support successful service delivery and effective contract management.

This procurement is for education and training services described under ‘Administrative social, educational, healthcare and cultural services’ which are considered Light Touch Regime (LTR) services under the Public Contracts Regulations 2015, as specified in Schedule 3 of the Regulations (‘Regulations’).

The local authority will create a ‘pseudo Dynamic Purchasing System’ under the Light Touch Regime (based on CCS guidance) and have set out clearly how we intend to operate the DPS from the outset through the OJEU notice and DPS Application. This meets the duty of transparency and equal treatment, which are the main guidelines to follow when setting up an LTR agreement.

Suppliers may join the DPS at any point during its validity if they satisfy the selection requirements and none of the grounds for exclusion apply.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Start: 01/09/2020
End: 31/08/2030

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Curriculum Support

Lot No: 3

II.2.2)Additional CPV code(s)

80000000

II.2.3)Place of performance

NUTS code: UKG33

II.2.4)Description of the procurement:

The key required principles of the procurement model are:

• to support local provision for local children;

• high-quality whole class tuition in music for children and young people for individuals or in small groups;

• progression ensembles for all ages and abilities;

• a wide range of music genres and styles to suit all abilities;

• inspirational music projects in partnership with other arts organisations, creative individuals or within National programmes;

• live performance programmes;

• inspirational opportunities for young people to perform in large scale venues, concerts and within local, regional and national projects;

• improve sufficiency and choice of service provision for schools and the children and young people of Coventry;

• improve market engagement and relationships with tutors;

• develop flexible high-quality provision that is able to respond to specialist needs;

• encourage innovation and creative solutions;

• all providers participate in a legislatively compliant and quality assured process — the procurement process will be transparent, equitable and fair in accordance with the EU procurement directives and the Council’s standing orders on procurement and contracts

• improved key performance indicators to support successful service delivery and effective contract management.

This procurement is for education and training services described under ‘Administrative social, educational, healthcare and cultural services’ which are considered Light Touch Regime (LTR) services under the Public Contracts Regulations 2015, as specified in Schedule 3 of the Regulations (‘Regulations’).

The local authority will create a ‘pseudo Dynamic Purchasing System’ under the Light Touch Regime (based on CCS guidance) and have set out clearly how we intend to operate the DPS from the outset through the OJEU notice and DPS Application. This meets the duty of transparency and equal treatment, which are the main guidelines to follow when setting up an LTR agreement.

Suppliers may join the DPS at any point during its validity if they satisfy the selection requirements and none of the grounds for exclusion apply.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Start: 01/09/2020
End: 31/08/2030

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Providers must be approved onto lot 2 to become successful on lot 3.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As stipulated within the DPS Application found at www.csw-jets.co.uk

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stipulated within the DPS Application found at www.csw-jets.co.uk

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Form of procedure

Open procedure

IV.1.3)Information about framework agreement

The procurement involves the establishment of a framework agreement
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Involves the establishment of a DPS.

IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

As stipulated within the DPS Application found at www.csw-jets.co.uk

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 11/05/2020
Local time: 13:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Coventry City Council
Town: Coventry
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/04/2020