Mutual Support Programme – York Libraries And Archives Service

Mutual Support Programme – York Libraries And Archives Service

Contract value:£60,000 – £100,000. York Libraries and Archive Service (the Potential PSM) are seeking to spin out of York City Council (the Parent Body). They have c.120 staff and a budget of £2.4m/year.

Reference number: RM1172-SB

Deadline date:21/01/2013

This deadline is for… The Tender Response Date. Please see ‘How to apply instructions to suppliers’ for more information.

Contract value:£60,000 – £100,000

Location where the contract is to be carried out: United Kingdom

Is this suitable for smaller suppliers? Yes

Is this contract suitable for a voluntary, community and social enterprise organisations? Yes

Name of the buying organisation: Government Procurement Service (on behalf of the Cabinet Office)


Description of the contract

York Libraries and Archive Service (the Potential PSM) are seeking to spin out of York City Council (the Parent Body). They have c.120 staff and a budget of £2.4m/year. The service has 15 libraries, one mobile library, prison library and archives and local history. The current preferred option is to transfer into an Industrial and Provident Society with Community Benefit (the Potential PSM) and charitable status. The Potential PSM plans to develop the commercial elements of their services (Reading Cafes and ‘inspire’ learning centres are already generating income and are replicable across more sites) and have in principle agreement from the Council for a 5 yr grant funding arrangement. They will also be able to access other external funding. The Potential Provider will be expected to meet the following objectives: To work with the Potential PSM to produce a robust business plan, provide legal advice on transfer of assets and staff and develop a detailed transition plan. If the Potential PSM and Parent Bodies agree the business is assessed as viable and the transition plan is approved, to support the implementation of the transition plan. Please note that a draft Invitation to Tender has been uploaded for your reference.


Classification of the contract

79100000 Legal services

79411000 General management consultancy services

79400000 Business and management consultancy and related services


Additional information

Contract type: Services – Unspecified

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 6 Months


Who to contact

Contact name Spot Buy Team

Organisation name Government Procurement Service

Address 9th Floor, The Capital, Old Hall Street, Liverpool, L3 9PP

Telephone 0345 0103503

Extension number:


How to apply

To participate in this procurement, Potential Providers must first be registered on the Government Procurement Service e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at by following the link ‘Register for GPS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so at the Invitation to Tender stage. Full instructions for registration and use of the system can be found at Once you have registered on the eSourcing Suite, you will need to express and interest for the Mutual Support Programme – York Libraries And Archives Service. This is done by emailing Your email must clearly state: • the name of this procurement (Mutual Support Programme – York Libraries And Archives Service)and the RM reference number (RM 1172-SB); • the name of the registered supplier; and • the name and contact details for the registered individual sending the email. Government Procurement Service will then process this email and assign your organisation to the opportunity. The registered user will receive a notification email to alert them once this has been done. If the registered user does not receive this notification email within 24 hours you must contact the eSourcing Suite Helpdesk on 0345 010 3603 to raise this and to ensure your expression of interest has been received. The Final Invitation to Tender will be issued on Monday, 14 January 2013 and therefore suppliers can register on the eSourcing Suite between the issue date of this Contracts Finder advert and the above deadline date. It is advised however that Potential Providers register as soon as practically possible in order to receive the Invitation to Tender and have a sufficient amount of time to respond. For technical assistance on use of the eSourcing Suite please contact the Helpdesk: Freephone: 0345 010 3503 Email: