Mutuals Support Programme Maidstone for Government Procurement Service

Mutuals Support Programme Maidstone for Government Procurement Service

Contract value: £0 – £20,000. Reference number: RM962

Deadline date: 14/03/2012

This deadline is for… Expressions of interest from companies interested in bidding for this opportunity.

Contract value: £0 – £20,000

Location where the contract is to be carried out: Maidstone

Is this suitable for smaller suppliers? Yes

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: Government Procurement Service (on behalf of the Cabinet Office)


Description of the contract

The Hazlitt Arts Centre (HAC) is a small arts centre – the only dedicated performing arts space in Maidstone, Kent. There are approximately 40 members of staff, many of whom work part time, with a core full time staff of 8. It is currently owned and run by the Local Authority. In 2011 the management team, on behalf of the entire staff, submitted a proposal followed by a business plan to form an employee mutual, with an overarching trust, to manage the HAC. This was carried out with the support of an independent steering group of local business leaders. Maidstone Borough Council has investigated how best to provide the service and are minded to initiate a procurement process for the management of the venue, a formal decision and timescale are still to be determined, but it is anticipated that the service change will be completed by April 2013. The proposed mutual is being created to manage the service whilst the ownership and maintenance of the building would remain with the local authority. The organisation has not previously had to bid to run services under contract (have successfully bid for grant funding) and will need to absorb functions currently delivered by the local authority e.g. HR, legal, payroll, accountancy and IT. Wider community stakeholders have engaged positively with the project including, audience members, local community groups, professional companies, artists and youth theatre members. In view of the above, this procurement is to appoint a supplier to deliver the following service requirements: – Requirement 1* – Legal support – to establish a legal structure and governance model; and – Requirement 2* – Tendering support. * Note: If companies within the market feel that Requirement 1 and Requirement 2 should be split into two and therefore procured via two separate procurements, please send an e-mail to advising of this so that the matter can be discussed with the Authority with a decision being made accordingly. The supplier will also be required to deliver the following deliverables (in addition to providing a Knowledge-Sharing deliverable for the benefit of the wider Mutuals Support Programme): – Options on ownership and governance and, following decision, worked up documentation covering ownership and governance; and – Support to cost their bid (taking into account liabilities such as pensions and tax), leaving them with a tool they can continue to use as more information becomes available (e.g. cost of building lease) and basic help on the practicalities of bidding (the process, PQQ accreditations and information, building relationships etc). Please Note: The Estimated Contract Value set out within this advertisement relates to the following breakdown: – Requirement 1 – £0 – £15,000 – Requirement 2 – £0 – £5,000 (exclusive of VAT, but inclusive of all expenses and disbursements)




Classification of the contract

79418000 Procurement consultancy services

79140000 Legal advisory and information services


Additional information

Contract type: Services – Unspecified

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 3 Months


Who to contact

Contact name Spot Buying Team

Address 9th Floor, The Capital, Old Hall Street, Liverpool, Merseyside, L3 9PP

Telephone 0345 410 2222

Extension number:



How to apply

Companies interested in bidding for this opportunity are required to express an interest by sending an e-mail to no later than 5pm on Wednesday 14 March 2012. The e-mail must include the following information in relation to the desired recipient of the Invitation to Tender: • Procurement Reference: RM962 • Procurement Title: Mutuals Support Programme – Maidstone • Company Name: [Insert Company Name] • Contact Name: [Insert Contact Name] • E-mail Address: [Insert E-mail Address] The Invitation to Tender will be issued on Thursday 15 March 2012 and will need to be submitted no later than Monday 19 March 2012. Depending upon the volume of expressions of interest received in relation to this opportunity, Government Procurement Service (on behalf of the Authority) reserves the right to issue the Invitation to Tender to 5 – 7 companies only (adopting a fair and reasonable methodology) in order to ensure that the value of the opportunity is proportionate to the number of companies bidding for the requirement).