National business office supplies and services solutions framework

The framework agreement is primarily for the use of Dartford Borough Council; however suppliers should be aware that the framework will be accessible by UK Public Sector Bodies. Range: between 11 756 000,00 and 45 000 000,00 GBP.

UK-Dartford: various office equipment and supplies

2012/S 51-083009

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dartford Borough Council
Civic Centre, Home Gardens, Kent
Contact point(s): Vicki Rutledge
DA1 1DR Dartford
UNITED KINGDOM
Telephone: +44 1609536308

Internet address(es):

General address of the contracting authority: http://www.dartford.gov.uk

Further information can be obtained from: Dartford Borough Council
Civic Centre, Home Gardens
Contact point(s): Pro-Contract see VI1.3 Additional information
DA1 1DR Dartford
UNITED KINGDOM
Internet address: https://www.businessportal.southeastiep.gov.uk/procontract/supplier.nsf

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Pro-Contract see VI1.3 Additional information
Dartford Borough Council
DA1 1DR Dartford
UNITED KINGDOM
Internet address: https://www.businessportal.southeastiep.gov.uk/procontract/supplier.nsf

Tenders or requests to participate must be sent to: Pro-Contract see VI1.3 Additional information
Dartford Borough Council
DA1 1DR Dartford
UNITED KINGDOM
Internet address: https://www.businessportal.southeastiep.gov.uk/procontract/supplier.nsf

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

As stated in PQQ document.
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

National business office supplies and services solutions framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: The framework is primarily for the use of Dartford Borough Council and other Public Sector Bodies. However, tenderers should be aware that one or more UK local authorities and/or public bodies may choose to access the concluded contract subject to the capacity of the tenderer, without creating any obligation on behalf of any of them to do so. Where any such contracting authority elects to do so a legally binding contract shall be created between the Contractor and that Contracting Authority on the terms and conditions contained in the invitation to tender.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 11 756 000,00 and 45 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The subject of this procurement is for the purchase of Business office supplies and other related goods and services on a national basis.
The Authority letting the framework will establish an agreement for a period of 2 years, with the option to extend for a further 2 years. The framework agreement is primarily for the use of Dartford Borough Council; however suppliers should be aware that the framework will be accessible by UK Public Sector Bodies – including but not limited to local authorities, central government departments, NHS bodies and police & other emergency services (as defined in Article 1(9) of Directive 2004/18/EC and implemented by Regulation 3 of The Public Contracts Regulations 2006) or its agent(s).
The agreement may initially include Dartford Borough Council, Devon and Cornwall, Dorset, Gloucestershire, Wilstshire Police Authorities and their successors, Fabrick Housing Group, Manchester Probation Service, North East Lincolnshire Council, North Lincolnshire Council, South Ribble and Chorley Councils, Staffordshire County Council, Thames Valley Police, West Yorkshire Police and Wigan Leisure and Culture Trust. However, suppliers will be required to have the ability to deliver nationally should other public sector bodies choose to join the framework.
Furthermore, this framework can be accessed by, but not limited to central government departments & their agencies, non-departmental public bodies (NDPBs), NHS bodies (including; acute trusts, ambulance trusts, primary care trusts, care trusts, NHS hospital trusts, strategic health authorities, mental health trusts, special health authorities), local authorities (as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (‘the Regulations’), police authorities (as defined by Regulation 3 (1)(j) to (p) of the regulations) including Devon and Cornwall, Dorset, Gloucestershire, Wiltshire Police authorities and their successors, emergency services, educational establishments (including schools, universities, academies, colleges) and Registered social landlords who have a need to purchase these services. Please see the following web sites for further details:
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm.

http://www.edubase.gov.uk/EstablishmentFind.aspx.

http://www.schoolswebdirectory.co.uk/localauthorities.php.

http://www.police-information.co.uk/police-directory/.

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx.

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm.

http://www.charity-commission.gov.uk/registeredcharities/first.asp.

https://www.buy4wales.co.uk/UsefulResources/contractsframeworks/organisationlist/poaplist.html?cat=14318.

www.aupo.ac.uk.

www.bufdg.ac.uk.

wwww.cpc.salford.ac.uk.

The framework will include all office supplies, paper, ICT supplies and consumables, office, reception and conference style furniture, hygiene, catering and safety products. (Services will include but not be limited to relevant added value services for example shredding of confidential waste, WEEE removal).

II.1.6)Common procurement vocabulary (CPV)

30190000, 30192700, 30192000, 30193200, 39132200, 30197300, 30192113, 30199000, 30197630, 30197643, 33760000, 90500000, 90510000, 30197000, 39130000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The current annual spend for the contract is in excess of 2.94m GBP over 14 public bodies. This breaks down as approximately:
Dartford Borough Council 37 000 GBP.
Fabrick Housing 45 000 GBP.
Manchester Probation Service 110 000 GBP.
North East Lincolnshire Council 271 000 GBP.
North Lincolnshire Council 175 000 GBP.
Staffordshire County Council 650 000 GBP.
Thames Valley Police 583 000 GBP.
West Yorkshire Police 370 000 GBP.
Wigan Leisure and Culture Trust 40 000 GBP.
South Ribble and Chorley Councils 13 000 GBP.
Devon and Cornwall, Dorset, Gloucestershire and Wiltshire Police Authorities 645 000 GBP.
These are historic values, and no guarantee of similar expenditure is expressed or implied. The framework will be for 2 years with the option to extend for a further 2 years. Experience has shown the level of expenditure can increase significantly if the contract demonstrates excellent value for money. The upper figure in II.1.4 has been set, based on evidence from an existing framework.
Estimated value excluding VAT:
Range: between 11 756 000,00 and 45 000 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: The framework will be for 2 years with the option to extend for a further 2 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.7.2012. Completion 30.6.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the pre-qualification questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the pre-qualification questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the pre-qualification questionnaire.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Please refer to the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Please refer to the pre-qualification questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DNWA-8PRCXB

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.4.2012 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.4.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This opportunity will be completed electronically via ProContract, a site run by Due North. Interested organisations should go to https://www.businessportal.southeastiep.gov.uk/procontract/supplier.nsf.

Open Form to register and express an interest. Click on the register free link in the top right hand corner of the screen and follow the onscreen instructions. You will then be issued with a username and password. Login and locate the “National Business Office Supplies and Services Solutions Framework” contract opportunity and register interest. Once you have successfully expressed interest via the portal you will be sent an e-mail directing you to the ProContract site from which you will be able to access and download the pre-qualification (PQQ) documentation and any other relevant information. This e-mail should be retained, as it will contain your direct link to the ProContract portal.
All documents pertaining to this opportunity will be available for download via the ProContract portal form.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Dartford Borough Council
UNITED KINGDOM

Body responsible for mediation procedures

Dartford Borough Council
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Dartford Borough Council shall in accordance with the Public Contracts (amendment) Regulations 2009, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers. The Council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include:
a) The criteria for the award of the contract;
b) The reasons for the decision;
c) The name of the economic operator to be awarded;
d) A precise statement when the standstill period is expected to end.
Should additional information be required, please contact the person cited in paragraph 1.1 of this form.
If an appeal regarding the award of a contract has not been successfully resolved, Public.
Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 30 days).
Where a contract has not been entered into the court may order the setting aside of the award decision or order.
The authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Dartford Borough Council
UNITED KINGDOM

VI.5)Date of dispatch of this notice:9.3.2012