National Education Printer Agreement 2

National Education Printer Agreement 2

For the supply of a full document print equipment supply capability including production print along with related services and peripherals.

United Kingdom-Leeds: Printers and plotters

2020/S 162-395292

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NEUPC Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
NUTS code: UK UNITED KINGDOM
Postal code: LS1 5QX
Country: United Kingdom
Contact person: Matt Johnson
E-mail: m.johnson@neupc.ac.uk
Telephone: +44 1134871759
Internet address(es):Main address: https://www.neupc.ac.uk/

Address of the buyer profile: https://neupc.delta-esourcing.com/

I.1)Name and addresses

Official name: APUC (Advanced Procurement for Universities and Colleges)
Postal address: APUC Limited, Unit 27, Stirling Business Centre, Wellgreen, Stirling Business Centre
Town: Stirling
NUTS code: UK UNITED KINGDOM
Postal code: FK8 2DZ
Country: United Kingdom
E-mail: enquiries@apuc-scot.ac.ukInternet address(es):Main address: http://www.apuc-scot.ac.uk/

I.1)Name and addresses

Official name: HEPCW (Higher Education Purchasing Consortium, Wales)
Postal address: 8th Floor, 30-36 Newport Road
Town: Cardiff
NUTS code: UK UNITED KINGDOM
Postal code: CF24 0DE
Country: United Kingdom
E-mail: h.allaway@wales.ac.ukInternet address(es):Main address: http://www.hepcw.ac.uk/

I.1)Name and addresses

Official name: LUPC (London Universities Purchasing Consortium)
Postal address: Shropshire House, 179 Tottenham Court Road
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: W1T 7NZ
Country: United Kingdom
E-mail: enquiries@lupc.ac.ukInternet address(es):Main address: http://www.lupc.ac.uk/

I.1)Name and addresses

Official name: NWUPC (North West Universities Purchasing Consortium)
Postal address: Albert House, 17 Bloom Street
Town: Manchester
NUTS code: UK UNITED KINGDOM
Postal code: M1 3HZ
Country: United Kingdom
E-mail: david.yates@nwupc.ac.ukInternet address(es):Main address: https://www.nwupc.ac.uk/

I.1)Name and addresses

Official name: SUPC (Southern Universities Purchasing Consortium)
Postal address: Science and Technology Centre, University of Reading, Earley Gate, Whiteknights Road
Town: Reading
NUTS code: UK UNITED KINGDOM
Postal code: RG6 6BZ
Country: United Kingdom
E-mail: supc@reading.ac.ukInternet address(es):Main address: https://www.supc.ac.uk/

I.2)Information about joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://neupc.delta-esourcing.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

National Education Printer Agreement 2 (Nepa 2)

Reference number: ITS2006NE

II.1.2)Main CPV code

30232100 Printers and plotters

II.1.3)Type of contract

Supplies

II.1.4)Short description:

North Eastern Universities Purchasing Consortium Ltd (NEUPC) is one of six UK higher education purchasing consortia established to deliver and manage a wide range of collaborative framework agreements designed to maximise third party expenditure within the higher education sector. NEUPC wishes to award a national framework agreement to service the requirements of the UK Consortia Higher Education Institutions and Associate and Affiliate members for the supply of a full document print equipment supply capability including production print along with related services and peripherals through a framework for the complete provision of print equipment, services and associated finishing options across five lots. NEUPC intends to award up-to the eight top ranked suppliers for lots 2, 3 and 4 and a maximum of up-to the four top ranked suppliers for lot 1 to the framework, see the ITT document for full details.

II.1.5)Estimated total value

Value excluding VAT: 80 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 4
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Suppliers may be awarded any from lots 1 to 4.

II.2)Description

II.2.1)Title:

Non-Managed Print Equipment Only

Lot No: 1

II.2.2)Additional CPV code(s)

30232100 Printers and plotters
30232110 Laser printers
30232120 Dot-matrix printers
30232130 Colour graphics printers
30232150 Inkjet printers
30121100 Photocopiers
30120000 Photocopying and offset printing equipment
30121000 Photocopying and thermocopying equipment
30121200 Photocopying equipment
30123000 Office and business machines

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call-off contracts under this framework may be part funded from external streams, including European Union (EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. In addition to the general specification requirements for the framework lot 1 suppliers must supply an approved range of print equipment and associated options for ordering institutions to manage themselves. Though the focus of lot 1 is new machines, remanufactured machines may be specified by the customer. Remanufactured machines must be of the same build quality as new machines and match their performance and warranty. See ITT for full details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend the contract for up-to two periods of 12 months each. The maximum contract length is 48 months.

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs may involve the use of EU or research grant funding including but not limited to ERDF or ESIF funding.

II.2.14)Additional information

The procurement will be conducted via the Delta eSourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to contract or to cancel the tender and will incur no liability in doing so.

II.2)Description

II.2.1)Title:

Managed Print Equipment and Services Only (Including MFDs)

Lot No: 2

II.2.2)Additional CPV code(s)

30232100 Printers and plotters
30232110 Laser printers
30232120 Dot-matrix printers
30232130 Colour graphics printers
30232150 Inkjet printers
30237310 Font cartridges for printers
30121100 Photocopiers
50313100 Photocopier repair services
50313200 Photocopier maintenance services
79800000 Printing and related services
30125100 Toner cartridges
30125110 Toner for laser printers/fax machines
30125120 Toner for photocopiers

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call-off contracts under this framework may be part funded from external streams, including European Union (EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. In addition to the general specification requirements for the framework lot 2 suppliers must supply a range of approved print related equipment and in addition offer a managed service covering institutional print requirements. See the ITT for full details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend the contract for up-to two periods of 12 months each. The maximum contract length is 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs may involve the use of EU or research grant funding including but not limited to ERDF or ESIF funding.

II.2.14)Additional information

The procurement will be conducted via the Delta eSourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no liability in doing so.

II.2)Description

II.2.1)Title:

Production Print Only

Lot No: 3

II.2.2)Additional CPV code(s)

30232100 Printers and plotters
30232110 Laser printers
30232120 Dot-matrix printers
50313100 Photocopier repair services
50313200 Photocopier maintenance services
30232130 Colour graphics printers
30120000 Photocopying and offset printing equipment
30232150 Inkjet printers
30237310 Font cartridges for printers
42962000 Printing and graphics equipment
42991200 Printing machinery
42991500 Parts of printing or bookbinding machinery
48773000 Print utility software package
48773100 Print-spooling software package
48970000 Print shop software package
79800000 Printing and related services
30125100 Toner cartridges
30125110 Toner for laser printers/fax machines
30125120 Toner for photocopiers
30192320 Printer ribbons

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call-off contracts under this framework may be part funded from external streams, including European Union (EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. In addition to the general specification requirements for the framework lot 3 suppliers must supply an appropriate range of approved production print equipment and machinery. Additional finishing options both on and offline. Conformance to a highly responsive SLA. print management software and associated peripherals and finishing kit. See ITT for full details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend the contract for up-to two periods of 12 months each. The maximum contract length is 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs may involve the use of EU or research grant funding including but not limited to ERDF or ESIF funding.

II.2.14)Additional information

The procurement will be conducted via the Delta eSourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to contract or to cancel the Tender and will incur no liability in doing so.

II.2)Description

II.2.1)Title:

One Stop Shop for Managed and Production Print Equipment and Services

Lot No: 4

II.2.2)Additional CPV code(s)

30232100 Printers and plotters
30125110 Toner for laser printers/fax machines
30192320 Printer ribbons
30232110 Laser printers
30232120 Dot-matrix printers
30232130 Colour graphics printers
30232150 Inkjet printers
30237310 Font cartridges for printers
30121100 Photocopiers
50313100 Photocopier repair services
50313200 Photocopier maintenance services
30120000 Photocopying and offset printing equipment
42962000 Printing and graphics equipment
42991200 Printing machinery
42991500 Parts of printing or bookbinding machinery
48773000 Print utility software package
48773100 Print-spooling software package
48970000 Print shop software package
79800000 Printing and related services
30125100 Toner cartridges
30125120 Toner for photocopiers

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

II.2.4)Description of the procurement:

This agreement will be open to universities and their partners regardless of whether or not they are to be defined as contracting authorities for the purpose of the PCR 2015. It is anticipated that some of the future call-off contracts under this framework may be part funded from external streams, including European Union (EU) funding and (ERDF/ESF) and potentially other research bodies. All funding assessed under this framework will be considered compliant for the purposes of external funding by the named participants. One-stop shop for the supply of all managed printers and MFDs plus production print equipment with the ability to provide a managed service where required (as specified in lots 2 and 3). See ITT for full details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 29 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend the contract for up-to two periods of 12 months each. The maximum contract length is 48 months.

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Call-offs may involve the use of EU or research grant funding including but not limited to ERDF or ESIF funding.

II.2.14)Additional information

The procurement will be conducted via the Delta eSourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to contract or to cancel the tender and will incur no liability in doing so.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 214-524958

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/10/2020
Local time: 16:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 13/10/2020
Local time: 16:01
Information about authorised persons and opening procedure:

Authorised NEUPC staff via Delta Procurement Portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Printers-and-plotters./975R69UNDP

To respond to this opportunity, please click here: https://neupc.delta-esourcing.com/respond/975R69UNDP

Go reference: GO-2020818-PRO-16960732

VI.4)Procedures for review

VI.4.1)Review body

Official name: Neupc Ltd
Postal address: Phoenix House, 3 South Parade
Town: Leeds
Postal code: LS1 5QX
Country: United KingdomInternet address: http://www.neupc.ac.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

18/08/2020