National FM Security Services – Market Engagement

National FM Security Services – Market Engagement

Manned guarding, mobile response, void property management, alarm monitoring and detection systems, key holding and alarm response, CCTV monitoring and management.

United Kingdom-London: Security services

2020/S 149-366573

Prior information notice

This notice is a call for competition

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NHS Property Services Ltd
Postal address: 99 Gresham Street
Town: London
NUTS code: UK UNITED KINGDOM
Postal code: EC2V 7NG
Country: United Kingdom
Contact person: Adrian Velasco
E-mail: adrian.velasco@property.nhs.uk
Telephone: +44 2039340548
Internet address(es):Main address: www.property.nhs.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login?s=Manual
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login?s=Manual

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Health

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

National FM Security Services

II.1.2)Main CPV code

79710000 Security services

II.1.3)Type of contract

Services

II.1.4)Short description:

NHS Property Services (NHSPS) is managing this Prior Information Notice (PIN), market engagement exercise and future procurement process for the provisions of FM security services covering: manned guarding, mobile response, void property management, alarm monitoring and detection systems, key holding and alarm response, CCTV monitoring and management (TBC), maintenance of CCTV cameras and systems, maintenance of intruder alarms and maintenance of access control systems across our estates.

II.1.5)Estimated total value

Value excluding VAT: 40 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

50700000 Repair and maintenance services of building installations
79700000 Investigation and security services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

NHS Property Services (NHSPS) is managing this Prior Information Notice (PIN), market engagement exercise and future procurement process for the provisions of FM security services covering: manned guarding, mobile response, void property management, alarm monitoring and detection systems, key holding and alarm response, CCTV monitoring and management (TBC), Maintenance of CCTV cameras and systems, maintenance of intruder alarms and maintenance of access control systems across our estates.

Following market engagement, NHSPS intends to commence a procurement process to award a new single contract from April 2021 for a period of up to 5 years. It should be noted that there will be no guarantees of volume in the contract awarded. Whilst the contract will be paid on actual activity with no guarantees of volume, the estimated annual costs associated with these services is GBP 8 million.

NHSPS is issuing this PIN as a call for competition and a market engagement exercise to gather market intelligence/information via a Market Engagement Questionnaire (MEQ), to gain a better understanding of the capacity and appetite of the market in delivering the proposed services. It should be noted as well that at this stage this PIN/MEQ invites providers to respond to the MEQ and express an interest in any future tender process. It is not, however, a pre-qualification questionnaire and is not part of any pre-qualification or selection. This PIN/MEQ is intended as an awareness, communication and information gathering exercise.

This market engagement intends to identify interested providers and invite their feedback on the new service model as specified, including a focus on the commercial aspects of the contract such as pricing.

It is important to note that this PIN is a call for competition and as such, potential providers will need to be aware that there will be no further notices published in regard to this tender opportunity other than a contract award notice published in Official Journal European Union (OJEU) and on contracts finder. Potential bidders must express an interest now in order to be invited to participate in the future procurement process.

To express and interest and gain access to the MEQ document please contact NHS Property Services Ltd on adrian.velasco@property.nhs.uk

This procurement process will be regulated by the Light Touch Regime (LTR). The contract will be awarded through a ‘pseudo’ restricted procedure without further publication of a call for competition and interested economic operators are invited to express their interest to participate during this initial stage (Market Engagement).

The procurement will be a two-stage procurement exercise comprising a selection and a tender stage. NHSPS has the intention to limit the number of candidates invited to participate at tender stage. In order to ensure competition, a maximum of five candidates will be invited to tender stage. The selection criteria will be assessed using a Selection Questionnaire with a combination of pass/fail, and scoring and weighting. Therefore, the shortlisted candidates will be those who pass all of the pass/fail criteria with the highest scores to a maximum of five candidates.

II.2.5)Award criteria
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2021
II.2.10)Information about variants
II.2.11)Information about options

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

NHSPS requests expressions of interest by: 1st September 2020 at 17.00 (London time).

Participation in the market engagement exercise is not a mandatory requirement for participating in any future procurement, however, potential bidders do need to express an interest in order to be invited to participate in the procurement process. To do so, please register with Proactis free of charge (if you do not have an existing account) and look for the tender named ‘National FM Security Services’ — you will then have the option to express an interest to participate and obtain the Market Engagement Questionnaire.

To express and interest and gain access to the MEQ document please contact NHS Property Services Ltd on adrian.velasco@property.nhs.uk

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of expressions of interest

Date: 01/09/2020
Local time: 17:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.5)Scheduled date for start of award procedures:

Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

NHSPS requests expressions of interest by: 1st September 2020 at 17.00 (London time).

Participation in the market engagement exercise is not a mandatory requirement for participating in any future procurement, however, potential bidders do need to express an interest in order to be invited to participate in the procurement process. To do so, please register with Proactis free of charge (if you do not have an existing account) and look for the tender named ‘National FM Security Services’ — you will then have the option to express an interest to participate and obtain the Market Engagement Questionnaire.

To express and interest and gain access to the MEQ document please contact NHS Property Services Ltd on adrian.velasco@property.nhs.uk

VI.4)Procedures for review

VI.4.1)Review body

Official name: NHS Property Services Ltd
Postal address: 99 Gresham Street
Town: London
Postal code: EC2V 7NG
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/07/2020