National Framework Agreement for Catering Food Supplies and Services

National Framework Agreement for Catering Food Supplies and Services

Added Value Portal Limited, on behalf of Harrogate Grammar School Academy Trust wishes to appoint a number of suppliers on a framework agreement for Catering Food Supplies and Services. The framework agreement will be open for the use of all UK Public Sector Bodies.

United Kingdom-Harrogate: Food, beverages, tobacco and related products

2014/S 043-071057

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Harrogate Grammar School
Arthurs Avenue
For the attention of: The Contract Manager
HG2 0DZ Harrogate
UNITED KINGDOM
Telephone: +44 7801589490
E-mail: tenders@addedvalueportal.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

National Framework Agreement for Catering Food Supplies and Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 50 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Added Value Portal Limited, on behalf of Harrogate Grammar School Academy Trust wishes to appoint a number of suppliers on a framework agreement for Catering Food Supplies and Services. The framework agreement will be open for the use of all UK Public Sector Bodies to include but not limited to he Science and Technology Facilities Council, The Medical Research Council, The Engineering and Physical Sciences Research Council, The Economic and Social Research Council, The Natural Environment Research Council, The Arts and Humanities Research Council, The Biotechnology and Biological Sciences Research Council, The UKSBS Ltd, Central Government Departments and their Agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Voluntary Sector Charities, and/or other private organisations acting as managing agents or procuring on behalf of these UK bodies.
Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide:
http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-285768

Local Authorities:
www.openlylocal.com/councils/all

National Parks Authorities:
http://www.nationalparks.gov.uk

Educational Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but not Independent Schools:
http://www.education.gov.uk/edubase/home.xhtml

Police Forces in the United Kingdom:
http://www.police.uk/?view=force_sites

Fire and Rescue Services in the United Kingdom:
http://www.fireservice.co.uk/information/ukfrs

NHS Bodies England:
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspxhttp://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspxhttp://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

Hospices in the UK:
http://www.helpthehospices.org.uk/about-hospice-care/find-a-hospice/uk-hospice-and-palliative-care-services

Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom:
http://www.charity-commission.gov.uk

http://www.oscr.org.uk

http://www.charitycommissionni.org.uk

Citizens Advice in the United Kingdom:
http://www.citizensadvice.org.uk/index/getadvice.htm

www.cas.org.uk

http://www.citizensadvice.co.uk

Scottish Government:
http://www.scotland.gov.uk/Home

Scottish Parliament:
http://www.scottish.parliament.uk/abouttheparliament/27110.aspx

Scottish Local Authorities:
http://www.scotland.gov.uk/About/Government/councils

http://www.scotland-excel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspx

Scottish Agencies, NDPBs:
http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies

Scottish NHS Bodies:
http://www.scotland.gov.uk/Topics/Health/NHS-Workforce/NHS-Boards

Scottish Further and Higher Education Bodies:
www.apuc-scot.ac.uk

http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundUniversities.aspx

http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundColleges.aspx

Scottish Police:
http://www.scottish.police.uk

Scottish Housing Associations:
http://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/

The Scotland Office:
http://www.scotlandoffice.gov.uk/scotlandoffice/33.30.html

Registered Social Landlords (Housing Associations) – Scotland:
http://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.search

Scottish Schools:
Primary Schools:
http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isprimaryschool&bSubmit=1&Submit=Search

Secondary Schools:
http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=issecondaryschool&bSubmit=1&Submit=Search

Special Schools:
http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&authority=&strTypes=isspecial&bSubmit=1&Submit=Search

Welsh Public Bodies:
National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities, and all bodies covered by:
http://www.assemblywales.org/abthome/abt-links.htm

http://new.wales.gov.uk/about/civilservice/directorates/?lang=en

Schools:
http://wales.gov.uk/topics/statistics/about/reference/schooladdress

Universities:
http://www.wales.com/en/content/cms/english/study/wales_universities/wales_universities.aspx

FE Colleges:
http://www.collegeswales.ac.uk/en-GB/wales_colleges-42.aspx

Welsh Government Sponsored Bodies:
http://wales.gov.uk/about/recruitment/ouropportunities/publicapps/pubb

NHS Wales:
http://www.wales.nhs.uk/ourservices/directory

http://www.sell2wales.gov.uk/Authority/Resources/Resources_Download.aspx?id=15326

Social Care Wales:
http://www.wlga.gov.uk/authorities.

NI Public Bodies:
Northern Ireland Government Departments:
http://www.northernireland.gov.uk/gov.htm

Northern Ireland Public Sector Bodies and Local Authorities:
http://www.northernireland.gov.uk/az2.htm

Schools in Northern Ireland:
http://www.deni.gov.uk/index/facts-and-figures-new/education-statistics/32_statistics_and_research-numbersofschoolsandpupils_pg/32_statistics_and_research-schoolleveldata_pg/statistics_and_research-school_enrolment_1112.htm

Universities in Northern Ireland:
http://www.deni.gov.uk/links.htm

Health and Social care in Northern Ireland:
http://www.hscni.net/index.php?link=hospitals

http://www.hscni.net/index.php?link=boards

http://www.hscni.net/index.php?link=agencies

http://www.hscni.net/index.php?link=councils

Northern Ireland Housing Associations:
http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-contact

Police Service of Northern Ireland:
http://www.psni.police.uk/index.htm

The National Citizen Service (NCS):
https://www.ncsyes.co.uk/contact

Post Office Ltd
Public Health England
Natural Resource Wales
www.gov.co.uk

NDPBs
Fire and Rescue Services in the United Kingdom:
http://www.nhs.uk/NHSEngland/thenhs/about/Pages/authoritiesandtrusts.aspx

http://www.wao.gov.uk/reportsandpublications/nationalreports.asp

The framework agreement will be established for a period of 3 years, with the option to extend for a further period of up to 1 year, based on satisfactory performance.

II.1.6)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Agreement will be divided into Regional lots (as listed below) and suppliers may submit proposals for one or more Lots. For each lot the Suppliers must be able to supply a full range of catering requirements to cover the following areas:-
— Frozen
— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
Lot 1 – NUTS Area C North East.
Lot 2 – NUTS Area D North West.
Lot 3 – NUTS Area E Yorkshire and The Humber.
Lot 4 – NUTS Area F East Midlands.
Lot 5 – NUTS Area G West Midlands.
Lot 6 – NUTS Area H East of England.
Lot 7 – NUTS Area I London.
Lot 8 – NUTS Area J South East.
Lot 9 – NUTS Area K South West.
Lot 10 – NUTS Area L Wales.
Lot 11 – NUTS Area M Scotland.
Lot 12 – NUTS Area N Northern Ireland.
It is anticipated that the value for this framework agreement will be in the range of GBP 500 000 to GBP 50 000 000 over the course of the framework, 3 years plus a further 1 year option to extend (4 years) based on satisfactory performance. This is for a framework agreement and therefore can not guarantee any level of spend.
Estimated value excluding VAT:
Range: between 500 000 and 50 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement will be for an initial 3 years with a review after the third year to extend for a further 1 year based on satisfactory performance 36 months +12 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Area C – North East

1)Short description

— Frozen
— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Area D – North West

1)Short description

— Frozen
— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Area E – Yorkshire and The Humber

1)Short description

— Frozen
— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Area F – East Midlands

1)Short description

— Frozen
— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Area G – West Midlands

1)Short description

— Frozen
— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Area H – East of England

1)Short description

— Frozen
— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Area I – London

1)Short description

— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Area J – South East

1)Short description

— Frozen
— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Area K – South West

1)Short description

— Frozen
— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Area L – Wales

1)Short description

— Frozen
— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Area M – Scotland

1)Short description

— Frozen
— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Area N – Northern Ireland

1)Short description

— Frozen
— Dry/ambient
— Chilled incl. Milk and fresh bread
— Fresh Fruit and Veg
— Fresh Meat
— Non-food products
2)Common procurement vocabulary (CPV)

15000000, 15100000, 15200000, 15300000, 15400000, 15500000, 15600000, 15700000, 15800000, 15900000, 15980000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Pre Qualification Questionnaire and Invitation to Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 36
Objective criteria for choosing the limited number of candidates: As stated in the Pre Qualification Questionnaire
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

AVP/HGS/1002
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.4.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Harrogate Grammar School Academy Trust
Arthurs Avenue
HG2 0DZ Harrogate
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Harrogate Grammar School Trust as a body governed by public law will incorporate a minimum of 10 calendar day standstill period at the point that information on the award of contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Added Value Portal Limited
10 – 14 Melton Enterprise Park
HU14 3RS Melton
UNITED KINGDOM

VI.5)Date of dispatch of this notice:27.2.2014