National Framework for Early Payment Scheme

National Framework for the Implementation and Operations of a Supplier Early Payment Scheme.

United Kingdom-Oldham: Financial transaction processing and clearing-house services

2016/S 113-201705

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oldham Council
Corporate Procurement, Level 8, Civic Centre, West Street
For the attention of: Miss Gaynor Gamble
OL1 1UT Oldham
United Kingdom
Telephone: +44 1617704784
E-mail: gaynor.gamble@oldham.gov.uk

Internet address(es):

General address of the contracting authority: http://www.oldham.gov.uk/

Address of the buyer profile: http://www.oldham.gov.uk/

Electronic access to information: https://procontract.due-north.com/

Electronic submission of tenders and requests to participate: https://procontract.due-north.com/

Further information can be obtained from: Oldham Council
Corporate Procurement, Level 8, Civic Centre, West Street
For the attention of: Miss Gaynor Gamble
OL1 1UT Oldham
United Kingdom
Telephone: +44 1617704784
E-mail: gaynor.gamble@oldham.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Oldham Council
Corporate Procurement, Level 8, Civic Centre, West Street
For the attention of: Miss Gaynor Gamble
OL1 1UT Oldham
United Kingdom
Telephone: +44 1617704784
E-mail: gaynor.gamble@oldham.gov.uk

Tenders or requests to participate must be sent to: Oldham Council
Corporate Procurement, Level 8, Civic Centre, West Street
For the attention of: Miss Gaynor Gamble
OL1 1UT Oldham
United Kingdom
Telephone: +44 1617704784
E-mail: gaynor.gamble@oldham.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

All UK Authorities
http://www.idea.gov.uk/idk/org/la-data.do?sortOrder=a&category=A
OL1 1UU All British Authorities
United Kingdom

All UK Authorities
http://www.gov.scot/About/Government/councils
OL1 1UH All Scottish LA’s
United Kingdom

The Greater Manchester Integrated Transport Authority
PO Box 532, Town Hall
M60 2LA Manchester
United Kingdom

The Greater Manchester Police Authority
Openshaw Complex, Lawton Street, Openshaw
M11 2NS Manchester
United Kingdom

The Greater Manchester Fire and Civil Defence Authority
Headquarters, 146 Bolton Road, Swinton
M27 8US Manchester
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

National Framework for the Implementation and Operations of a Supplier Early Payment Scheme.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 180 000 000 and 250 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

66172000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Oldham Council operates an Early Payment Scheme (EPS), whereby discounts are taken from invoices in exchange for early payment.
The fee for early payment is a % discount offered against the gross invoice value for payment in advance of the standard 30 days.
The discount is calculated dynamically, and is proportionate to how many days the payment is accelerated (number of days between invoice receipt and invoice payment sent). The discount is only taken if payment acceleration is achieved.
The purpose of such a programme is not only to generate new income for the Council but also to help suppliers by injecting much needed liquidity into the council’s supply chain and in particular the local economy. The Programme has also help to streamline existing Purchase-to-Pay (P2P) processes and maximise efficiency within the council, while supporting the council’s compliance with payments legislation and its adoption of best practice.
Consequently, Oldham Council is seeking to award a single supplier Framework Agreement, open to all local authorities in the UK, for early payment programme provision, offered on a modular basis applicable either:
Lot 1 Councils without an existing programme, wishing both to implement and operate such a programme (‘Implementation and Operation’);
Lot 2 Councils like Oldham with an existing programme, wishing to continue to operate such a programme (‘Continued Operation’).
The provider must have the capability to serve Councils in both situations and it is envisaged that in either instance the provider will, if they or the council require it, precede the engagement with an assessment.
It is critical that the programme is implemented and operated in a holistic manner, with the provider able to bring together each of the separate activities into a single seamless programme provision.
The council is seeking a provider with sufficient experience and expertise with comparable clients to mitigate potential risks in the implementation and operation of the programme and ensure reliable delivery of the required programme outcomes.
It is envisaged that an assessment will be required in advance of Lot 1 and may be required under Lot 2. This assessment would include evaluation of the council’s readiness, P2P performance health check and business case development.
Implementation and Operation (Lot 1) will include Project Management, Process and Change, Supplier Engagement and Technology deployment as well as Service Management, Technology Operation and provision of electronic invoicing (if required) and analytics.
Continued Operation (Lot 2) will include Project Management, Programme Development, Service and Contract Review, Ongoing Supplier Engagement, renewals and tracking, Technology development and deployment including provision of electronic invoicing (if required) and analytics.
Oldham Council intends to make this Framework Agreement available for use by all UK Contracting Local Authorities. A full list of Contracting Authorities able to call-off against this Framework is provided at:

http://www.idea.gov.uk/idk/org/la-data.do?sortOrder=a&category=A

http://www.gov.scot/About/Government/councils

The framework will also be available to:
The Greater Manchester Integrated Transport Authority;
The Greater Manchester Police Authority;
The Greater Manchester Fire and Civil Defence Authority.
Due to the varied circumstances of Contracting Authorities able to call-off against this Framework, the selected provider must have the capability to serve both those requiring Continued Operation only, as well as those requiring Implementation and Operation. Therefore only a single supplier will be selected and any call-off against the Framework will be:
Lot 1 Implementation and Operation;
Lot 2 Continued Operation*.
*Please note a contracting Authority cannot call off from Lot 2, Continued Operation, unless they have previously implemented the scheme and are operational.
Estimated value excluding VAT:
Range: between 180 000 000 and 25 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Implementation and Operation

1)Short description

Councils without an existing programme, wishing both to implement and operate such a programme will include Project Management, Process and Change, Supplier Engagement and Technology deployment as well as Service Management, Technology Operation and provision of electronic invoicing (if required) and analytics.

2)Common procurement vocabulary (CPV)

66170000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Continued Operation

1)Short description

Councils like Oldham with an existing programme, wishing to continue to operate such a programme will include Project Management, Programme Development, Service and Contract Review, Ongoing Supplier Engagement, renewals and tracking, Technology development and deployment including provision of electronic invoicing (if required) and analytics.

2)Common procurement vocabulary (CPV)

66170000

3)Quantity or scope

Councils with an existing programme, wishing to continue to operate such a programme will include Project Management, Programme Development, Service and Contract Review, Ongoing Supplier Engagement, renewals and tracking, Technology development and deployment including provision of electronic invoicing (if required) and analytics.
Estimated value excluding VAT:
Range: between 180 000 000 and 250 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: You will be excluded from the procurement process if there is evidence of convictions relating to specific criminal offences including, but not limited to, bribery, corruption, conspiracy, terrorism, fraud and money laundering, or if you have been the subject of a binding legal decision which found a breach of legal obligations to pay tax or social security obligations.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The tender evaluation exercise will seek to balance the issues of quality and price to ensure that the bidder chosen offers the best deal for the Council. Upon receipt of formal tenders, the Council will be concerned to ensure that there has been full compliance with the ITT documents, and all necessary information has been supplied. The information supplied will be checked for completeness and compliance before responses are evaluated. The Council shall not be bound to accept the lowest price of any bid submitted. Section 3 will be marked on a pass/fail basis and this will entail conducting an independent financial credit check along with the taking up of references.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Section 4 and 5 of the tender will be evaluated on the basis of the most economically advantageous offer to the Council. The evaluation criteria, and the associated weightings, which will be utilised in this assessment are: Technical Capacity 55 %; Weighting; Sub-weightings shown in Section 4) of this document. Social Value 10 %; Weighting Early Payment 5 %; Weighting Income 30 %; Weighting. The financial assessment will be made for provision of the services as described within this document. The scores will be awarded on the basis of percentage variation between the highest and lowest gain share offered with the highest income offer receiving the full marks available.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.7.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.7.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

10.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 12.7.2016 – 13:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Oldham Council’s Legal Team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: February 2020.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

10.6.2016