National Framework for Food Supply Broker Services

National Framework for Food Supply Broker Services

Added Value Portal t/a Pagabo, on behalf of Red Kite Learning Trust wishes to establish a framework of organisations capable of providing purchase to pay solutions in relation to the provision of food stuffs and associated items within the UK for the whole of the Public Sector.

United Kingdom-Harrogate: Procurement software package

2020/S 184-445374

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Red Kite Learning Trust
Postal address: Harrogate Grammar School, Arthurs Lane
Town: Harrogate
NUTS code: UKE22 North Yorkshire CC
Postal code: HG2 0DZ
Country: United Kingdom
E-mail: tenders@pagabo.co.uk
Internet address(es):Main address: www.rklt.co.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/pagabo/aspx/home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/pagabo/aspx/home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/pagabo/aspx/home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

National Framework for Food Supply Broker Services

 

Reference number: AVP-RKLT-1005

II.1.2)Main CPV code

48490000 Procurement software package

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Added Value Portal t/a Pagabo, on behalf of Red Kite Learning Trust wishes to establish a framework of organisations capable of providing purchase to pay (P2P) solutions in relation to the provision of food stuffs and associated items within the UK for the whole of the Public Sector. The framework will aim to provide the Public sector with a compliant framework that enables organisations to be able to purchase from local, as well as national providers via consolidated orders through a single P2P ordering portal. It is proposed that the term of this framework agreement will be for a period of 3 years from November 2020, with the option to extend for a further period of up to 1 year at the discretion of the Central Purchasing Body and subject to satisfactory performance. The framework shall have the facility for clients to direct award and further compete their requirement. The procurement will involve a single stage process following a Public Contract Regulations 2015 open procedure.

 

II.1.5)Estimated total value

Value excluding VAT: 50 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48490000 Procurement software package
55523100 School-meal services
15800000 Miscellaneous food products
15000000 Food, beverages, tobacco and related products
55523000 Catering services for other enterprises or other institutions
55510000 Canteen services
55512000 Canteen management services
55524000 School catering services
55520000 Catering services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

 

 

II.2.4)Description of the procurement:

 

To establish a framework of organisations capable of providing purchase to pay (P2P) solutions in relation to the provision of food stuffs within the UK for the whole of the Public Sector. The framework will aim to provide the Public sector with a compliant framework that enables organisations to be able to purchase from local, as well as national providers via consolidated orders through a single P2P ordering portal. The scope of service for any appointed organisation is:

— consolidated ordering portal;

— supplier management carried out by the provider;

— quality checks;

— certification checks;

— assisting suppliers in obtaining relevant quality checks;

— provide single consolidated invoice to client;

— actual food suppliers to ship the products directly to client;

— organisation carries out competitions on behalf of the client (if required), including any providers that the client wishes, to ensure value for money for the client;

— organisation sets up the supply chain on the portal so that client can only order from the specified providers, including covering minimum order values;

— organisation manages the supply chain;

— organisation works with client to offer nutritional advice;

— organisation works with client to provide supporting ‘marketing’ materials around any new products or themes that the client requires;

— organisation supports the client around menu creation, both in terms of cost and nutritional content It is proposed that the term of this framework agreement will be for a period of 3 years from November 2020, with the option to extend for a further period of up to 1 year at the discretion of the Central Purchasing Body and subject to satisfactory performance.

The framework shall have the facility for clients to direct award and further compete their requirement. The procurement will be a single stage process following the Public Contract Regulations 2015 open procedure. The framework agreement will be established for a period of 3 years from November 2020, with the option to extend for a further 1 year, at the discretion of the contracting authority and subject to satisfactory performance. The framework will operate with a single lot and will operate with a maximum of five suppliers. This framework agreement is being advertised and tendered, so it can be utilised by all public-sector bodies, including charities in the UK (the full list is available in the tender synopsis on the InTend portal — https://in-tendhost.co.uk/pagabo).

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 50 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Whilst this procurement isn`t related to a project financed by European Union fund, this framework agreement will be ERDF and ESIF compliant. PAGABO have been through a number of European funded projects over the past few years and we shall ensure that all the relevant legislation and European processes are adhered to.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

 

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
In the case of framework agreements, provide justification for any duration exceeding 4 years:

N/A

 

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/10/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 21/10/2020
Local time: 12:05
Place:

 

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

 

Added Value Portal Ltd, t/a Pagabo, on behalf of Red Kite Learning Trust are looking to establish a framework of organisations capable of providing purchase to pay (P2P) solutions and supply chain management in relation to the provision of food stuffs within the UK for the whole of the public sector. The procurement will be a single stage process following the Public Contract Regulations 2015 open procedure. The framework agreement will be established for a period of 3 years from November 2020, with the option to extend for a further 1 year, at the discretion of the contracting authority and subject to satisfactory performance. The framework will operate with a single lot and will operate with a maximum of five suppliers. This framework agreement is being advertised and tendered, so it can be utilised by all public-sector bodies, including charities in the UK (the full list is available in the tender synopsis on the InTend portal — https://in-tendhost.co.uk/pagabo). To view the tender advert and ITT documentation, please go to https://in-tendhost.co.uk/pagabo

The ITT documents can only be accessed when logged into inTend. If you are an existing supplier, please log into the system. If you are a new supplier, please make sure you register your company as an initial step on the in-tend website. Select the tab ‘Tenders’ then select ‘Current.’ Search for the reference number on the left-hand side of the page and press enter. The tender advert will now be visible. To view the ITT documents, click ‘View Details.’ This will take you to a new screen, please click ‘Express Interest.’ Once in the tender there are five tabs: ‘Tender,’ ‘ITT -documents,’ ‘Correspondence,’ ‘Clarifications’ and ‘History.’ Select the second tab (ITT docs) where you will find useful information under ‘Tender Details.’ Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view/download the documents. Opting In and out: please note you are required to ‘Opt In’ before you can access the ‘My Tender Return’ to start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring that you no longer wish to receive any further communication in relation to this tender along with the opportunity of providing feedback and comments for this decision. You may amend your decision to ‘Opt In’ or ‘Opt Out’ at any time during the tender process. This procurement will be evaluated in accordance with the process set out in the bid pack documentation. Pagabo, on behalf of the contracting authority reserves the right to run all stages of the procurement concurrently. Pagabo, on behalf of the contracting authority reserves the right:

(i) not to award any framework agreement, as a result of the procurement process, commenced by publication of this notice;

(ii) in the event that there is a substantive challenge to the procurement, and such challenge is confined to a single lot, Pagabo, on behalf of the contracting authority, reserves the right to the extent that it is lawful to do so to conclude a framework agreement with the successful bidder(s) in respect of the lot(s) that have not been challenged; and

(iii) make whatever changes it may see fit to the content and structure of the tendering competition. In no circumstances will Pagabo or the contracting authority be liable for any costs incurred by the bidders.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

As set out in the Public Contracts Directive 2014/24/EU.

 

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

17/09/2020