National Franking Machine Agreement

National Franking Machine Agreement

APUC Limited. The Framework Agreement will also be available for use by the other UK Higher Education regional purchasing consortia as well as all Higher and Further Education institutions in the UK,

UK-Edinburgh: postage-franking machines

2012/S 37-059799

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

APUC Limited
14 New Mart Road
For the attention of: David MacLeod
EH14 1RL Edinburgh
UNITED KINGDOM
Telephone: +44 1314428930
Fax: +44 1314428931

Internet address(es):

General address of the contracting authority: http://www.apuc-scot.ac.uk/home.htm

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10402

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Accountant in Bankruptcy

Crown Office and Procurator Fiscal Service

Historic Scotland

HM Inspectorate of Education

National Archives of Scotland

Scottish Courts Service

Scottish Prison Service

Scottish Public Pensions Agency

Social Work Inspection Agency

Student Awards Agency for Scotland

Transport Scotland

The Scottish Government Core Directorates

Architecture and Design Scotland

General Teaching Council for Scotland

Highlands and Islands Enterprise

Learning and Teaching Scotland

Local Government Boundary Commission for Scotland

Mental Welfare Commission for Scotland

National Museums of Scotland

Royal Commission on the Ancient and Historical Monuments of Scotland

Scottish Arts Council

Scottish Children’s Reporter Administration

Scottish Commission for the Regulation of Care

Scottish Criminal Cases Review Commission

Scottish Enterprise

Scottish Environment Protection Agency

Scottish Further and Higher Education Funding Council

Scottish Law Commission

Scottish Legal Aid Board

Scottish Natural Heritage

Scottish Qualifications Authority

Scottish Screen

Scottish Social Services Council

Skills Development Scotland

Sport Scotland

Visit Scotland

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Central Scotland Fire and Rescue Service

Dumfries and Galloway Fire and Rescue Service

Fife Fire and Rescue Service

Grampian Fire and Rescue Service

Highlands and Islands Fire and Rescue Service

Lothian and Borders Fire and Rescue Service

Strathclyde Fire and Rescue Service

Tayside Fire and Rescue Service

Central Scotland Police

Dumfries and Galloway Constabulary

Fife Constabulary

Grampian Police

Lothian and Borders Police

Northern Constabulary

Strathclyde Police

Tayside Joint Police Board

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

NHS Quality Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service (a.k.a the NHS National Shared Services)

The State Hospital for Scotland

Aberdeen College

Adam Smith College

Angus College

Anniesland College

Ayr College

Banff and Buchan College

Barony College

Borders College

Cardonald College

Carnegie College

Central College of Commerce

Clydebank College

Coatbridge College

Cumbernauld College

Dumfries and Galloway College

Dundee College

Edinburghs Telford College

Elmwood College

Forth Valley College

Glasgow College of Nautical Studies

Glasgow Metropolitan College

Inverness College

James Watt College

Jewel and Esk College

John Wheatley College

Kilmarnock College

Langside College

Lews Castle College

Moray College

Motherwell College

Newbattle Abbey College

North Glasgow College

North Highland College

Oatridge College

Orkney College

Perth College

Reid Kerr College

Sabhal Mor Ostaig

Shetland College

South Lanarkshire College

Stevenson College

Stow College

West Lothian College

Edinburgh College of Art

Edinburgh Napier University

Glasgow Caledonian University

Glasgow School of Art

Heriot-Watt University

Queen Margaret University

Robert Gordon University

Royal Scottish Academy of Music and Drama

Scottish Agricultural College

UHI Millennium Institute

University of Aberdeen

University of Abertay Dundee

University of Dundee

University of Edinburgh

University of Glasgow

University of St Andrews

University of Stirling

University of Strathclyde

University of the West of Scotland

Cairngorms National Park Authority

General Register Office for Scotland

Office of Scottish Charity Regulator

Registers of Scotland

Forestry Commission Scotland

Audit Scotland

Members of the following purchasing consortia have agreed in principle to participate in the Framework Agreement: Advanced Procurement for Universities and Colleges, London Universities Purchasing Consortium, North Western Universities Purchasing Consortium, North Eastern Universities Purchasing Consortium, Higher Education Purchasing Consortium Wales, and Southern Universities Purchasing Consortium. Each relevant Institution/ Consortium may join the new Framework Agreement when their existing supply agreements expire; this means that from the beginning of the Framework Agreement, participation would be phased in. The Framework Agreement will also be available for use by the other UK Higher Education regional purchasing consortia as well as all Higher and Further Education institutions in the UK should they wish to join the Framework Agreement at a later date; this will be with the prior agreement of the participating consortia

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

National Franking Machine Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 16
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The purpose of this Framework Agreement is the efficient provision of Franking Machines, Consumables, Maintenance and Associated Products to Higher and Further Education Institutions across the UK, and to Public Sector organisations in Scotland.
This Framework Agreement will be in 4 Lots.
Lot 1 is for the provision of Franking Machines on either a purchase or leased basis. Lot 1 also provides access to complete packages of Maintenance, Consumables and Associated Products as well as an Added Value Managed service which is intended to improve the overall efficiency of mail preparation within an organisation through the effective and efficient deployment of products and services. Lot 1 will cover the whole of the UK including Highlands and Islands of Scotland and Northern Ireland, suppliers must be able to provide their services either directly or through a sub-contractor to all eligible organisations in the UK. It is anticipated that Lot 1 will be awarded to one or three or more suppliers, to a maximum of four.
Lots 2, 3, and 4 have been established on a geographic basis for the provision of Maintenance, Consumables and Associated Products in order to provide choice to the organisations and institutions utilising this Framework Agreement. Suppliers must be able to provide these goods and services to all eligible organisations within the Lot area. It is anticipated that Lots 2, 3 and 4 will be awarded to one or three or more suppliers, to a maximum of four.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=220001.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=220001.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

30144100, 30131000, 30132000, 50310000, 30192113, 30192300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Values are estimated between 4 000 000 GBP and 20 000 000 GBP. The value will likely build up over time as existing contracts end and institutions migrate across to the new agreement.
No business whatsoever is guaranteed under any resulting framework agreement or Contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a tender or resulting framework agreement is withdrawn for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
II.2.2)Information about options

Options: yes
Description of these options: The initial duration of this Framework Agreement is three (3) years. There is a further option to extend for one (1) year.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 10.5.2012. Completion 9.5.2015

Information about lots

Lot No: 2 Lot title: England and Wales – Maintenance, Consumables and Associated Products

1)Short description

Lot 2 is for the provision of Maintenance, Consumables and Associated Products in order to provide choice to the organisations and institutions utilising this Framework Agreement in England and Wales.
2)Common procurement vocabulary (CPV)

30192300, 30132000, 30131000, 30192113, 50310000

3)Quantity or scope

Suppliers must be able to provide these goods and services to any eligible organisation within the Lot area.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Scotland – Maintenance, Consumables and Associated Products

1)Short description

Lot 3 is for the provision of Maintenance, Consumables and Associated Products in order to provide choice to the organisations and institutions utilising this Framework Agreement.
2)Common procurement vocabulary (CPV)

30192300, 30132000, 30131000, 50310000, 30192113

3)Quantity or scope

Suppliers must be able to provide these goods and services to any eligible organisation within the Lot area.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 1 Lot title: Franking Machines – UK

1)Short description

1.10 Lot 1 is for the provision of Franking Machines on either a purchase or leased basis. Lot 1 also provides access to complete packages of Maintenance, Consumables and Associated Products as well as an Added Value Managed service which is intended to improve the overall efficiency of mail preparation within an organisation through the effective and efficient deployment of products and services.
2)Common procurement vocabulary (CPV)

30144100, 30192300, 30132000, 30131000, 50310000, 30192113

3)Quantity or scope

Lot 1 will cover the whole of the UK including Highlands and Islands of Scotland and Northern Ireland, suppliers must be able to provide their services either directly or through a sub-contractor to all eligible organisations in the UK.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Northern Ireland – Maintenance, Consumables and Associated Products

1)Short description

Lot 4 is for the provision of Maintenance, Consumables and Associated Products in order to provide choice to the organisations and institutions utilising this Framework Agreement.
2)Common procurement vocabulary (CPV)

30192300, 30132000, 30131000, 50310000, 30192113

3)Quantity or scope

Suppliers must be able to provide these goods and services to any eligible organisation within the Lot area.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with APUC Ltd on all matters relating to the Framework Agreement. All consortium members or grouping will be required to be jointly and severally liable in respect to the obligations and liabilities relating to the Framework Agreement.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers must demonstrate that they are an Accredited Manufacturer, Distributor, Inspector and Maintainer or a Royal Mail Accredited Distrbutor, Inspector and Maintainer.
Tenderers must meet the minimum requirements for insurances as set out in the ITT. These are Employers Liability Insurance of 5 000 000 GBP and Public Liability Insurance cover of 5 000 000 GBP.
Tenderers must demonstrate Business Probity, compliance with Race Relations requirements, Non-Collusion requirements and Equal Oppotunities requiments as set out in the ITT. If one or more questions are applicable, APUC Ltd shall treat the Tenderer as ineligible.
Tenderers must confirm that none of the directors, partners or any other person who has the powers of representation, decision or control of the organisation ever been convicted of criminal offences specified in the Invitation to Tender. If one or more questions are applicable, APUC Ltd shall treat the Tenderer as ineligible.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Non-provision of such evidence to a satisfactory standard will be deemed to be a failure to meet minimum standards of economic and financial standing.
Where information is available to APUC that points to concerns over financial viability, further information may be requested to evidence financial viability and non-availability of, or refusal to provide such evidence will be deemed to be a failure to meet minimum standards of economic and financial standing.
Minimum Criteria – For Lot 1, Tenderers must provide evidence of annual turnover in excess of 4 times the Annual Minimum Contract Value in each and every year, in this case that figure is 4 000 000 GBP. There is no minimum turnover required for Lots 2-4, however the information requested above must be provided.
*if the original accounts are not in English and UK Sterling, a copy of the original should be sent with a certified translation.
Where a business is established and is required to have its accounts audited, the last two years audited accounts must be provided.
If a business is exempt from the audit requirement, the last two years annual accounts must be provided and certified by an independent Chartered Accountant or accompanied by a positive banker’s reference for the bidder.
If a business was recently set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the 3 months prior to the application date must be provided and certified by an independent Chartered Accountant or accompanied by a positive bankers reference for the Tenderer.
If a business is part of a group, you will need to include similar accounts for the parent and ultimate holding companies.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See Invitation To Tender for details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BA-PMR010
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 42-068349 of 2.3.2011

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 21.3.2012 – 12:00
Place:

14 New Mart Road, Edinburgh

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:220001).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: APUC Ltd will incorporate a minimum 10 calendar day Standstill Period following electronic notification (minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI 2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.2.2012