National Gamete Donation Service Tender

National Gamete Donation Service Tender

The Department wants to amalgamate these requirements into one contract with a single Service Provider carrying out both the promotion of gamete donation and the running of the voluntary contact register,

UK-London: health services

2012/S 211-347874

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Health
Skipton House, 80 London Road
Contact point(s): Procurement Centre of Expertise
SE1 6LH London
UNITED KINGDOM
E-mail: supplier.helpdesk@dh.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dh.gov.uk

Address of the buyer profile: http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm

Electronic access to information: http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm

Electronic submission of tenders and requests to participate: http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The National Gamete Donation Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Department of Health currently supports the promotion of gamete donation and a voluntary contact register for pre-1991 donor-conceived people and their donors, in 2 seperate contracts.
The Department wants to amalgamate these requirements into one contract with a single Service Provider carrying out both the promotion of gamete donation and the running of the voluntary contact register,
The intention is that this will produce a greater focal point for gamete donation, improve services for gamete donors, increase the subject area profile and provide scope of efficiencies, whilst retaining the ability to deliver a client sensitive service.
The key policy objectives are:
(i) the support and promotion of gamete donation to help address a significant shortage of sperm and egg donors for people seeking infertility treatment and
(ii) enabling a voluntary contact register to continue to operate for pre 1991 donor conceived people and their donors.
The service provide will be expected to provide the following outputs:
1. Provide support, high quality information and suggested advice to gamete donors and reciepients, both potential and actial, on issues relating to infertility treatment involving the use of donated eggs, sperm and embryos,
2. Liaise with clinics, professional and professional bodies to improve the donor experience, which will encourage the recruitment and retention of egg, sperm and embryo donors;
3. Work with media, social networking and other relevant parties to raise public awareness of the shortage of sperm, egg and embryo’s in an effort to alleviate, and ultimately eradicate that shortage.
4. Develop a new vision of the voluntary contact register with a view to increasing registrations and reach.
Please note TUPE may apply.
The contracting authority/Department of Health considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority points out that no weight will be attached to whether or not the economic operator is an SME in selecting economic operators to submit tenders, participate in dialogue or negotiate or in assessing the most economically advantageous tender.
The contracting authority/Department of health reserves the right to discontinue the tendering process at any time and not award the contract.
This procurement is being procured as a Part B Service.
Please note tenders are invited for this work for the period January 2013 to March 2014 and provisionally for 2014/105 (Although the Department of Health Policy team will bid for further programme funding for 2014/2015 the outcome of these bids cannot be guaranteed at this stage.).
II.1.6)Common procurement vocabulary (CPV)

85100000, 48610000, 48611000, 72320000, 72321000, 85312320, 85312300, 85140000, 79342200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

1.
Estimated value excluding VAT:
Range: between 1,00 and 320 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: There is the option to extend the contract between 1st April 2014 to March 31st 2015.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.1.2013. Completion 31.3.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. See the invitation to tender for further details.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See the invitation to tender for further details.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who has breached Regulation 23 of the Public Contract Regulations 2006.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See the invitation to tender for further details.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See the invitation to tender for further details.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

852 – National Gamete Donation Services
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 0-129427 of 18.9.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

22.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Department of Health currently supports the promotion of gamete donation and a voluntary contact register for pre-1991 donor-conceived people and their donors, in 2 seperate contracts.
The Department wants to amalgamate these requirements into one contract with a single Service Provider carrying out both the promotion of gamete donation and the running of the voluntary contact register,
The intention is that this will produce a greater focal point for gamete donation, improve services for gamete donors, increase the subject area profile and provide scope of efficiencies, whilst retaining the ability to deliver a client sensitive service.
The key policy objectives are:
(i) the support and promotion of gamete donation to help address a significant shortage of sperm and egg donors for people seeking infertility treatment and
(ii) enabling a voluntary contact register to continue to operate for pre 1991 donor conceived people and their donors.
The service provide will be expected to provide the following outputs:
1. Provide support, high quality information and suggested advice to gamete donors and reciepients, both potential and actial, on issues relating to infertility treatment involving the use of donated eggs, sperm and embryos,
2. Liaise with clinics, professional and professional bodies to improve the donor experience, which will encourage the recruitment and retention of egg, sperm and embryo donors;
3. Work with media, social networking and other relevant parties to raise public awareness of the shortage of sperm, egg and embryo’s in an effort to alleviate, and ultimately eradicate that shortage.
4. Develop a new vision of the voluntary contact register with a view to increasing registrations and reach.
Please note TUPE may apply.
The contracting authority/Department of Health considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority points out that no weight will be attached to whether or not the economic operator is an SME in selecting economic operators to submit tenders, participate in dialogue or negotiate or in assessing the most economically advantageous tender.
The contracting authority/Department of health reserves the right to discontinue the tendering process at any time and not award the contract.
This procurement is being procured as a Part B Service.
Please note tenders are invited for this work for the period January 2013 to March 2014 and provisionally for 2014/105 (Although the Department of Health Policy team will bid for further programme funding for 2014/2015 the outcome of these bids cannot be guaranteed at this stage.).
Please note TUPE may apply.
The contracting authority/Department of Health considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). For the avoidance of doubt, the contracting authority points out that no weight will be attached to whether or not the economic operator is an SME in selecting economic operators to submit tenders, participate in dialogue or negotiate or in assessing the most economically advantageous tender.
The contracting authority/Department of health reserves the right to discontinue the tendering process at any time and not award the contract.
This procurement is being procured as a Part B Service.
— Where the procurement will be subject to TUPE, then insert “The Transfer of Undertakings (Protection of Employment) Regulations 2006 (SI 2006/246) may apply to this procurement.”,
— Transparency.
Potential suppliers should note that, in accordance with the Government’s policies on transparency, DH intends to publish the Pre-Qualification Questionnaire (PQQ), the Invitation to Tender (ITT) document, and the text of any Framework Agreement /Contract awarded, subject to possible redactions at the discretion of DH. The terms of the proposed Framework Agreement /Contract will also permit a public sector contracting authority, awarding a contract under this Framework Agreement /Contract, to publish the text of that contract, subject to possible redactions at the discretion of the contracting authority. Further information on transparency can be found at:
http://www.ogc.gov.uk/policy_and_standards_framework_transparency.asp

This procurement exercise will be completed via the DH eTendering portal (BMS) and candidates wishing to be considered for this (or any other) DH contract must submit their response via BMS.
Suppliers should visit http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm to register and download instructions on how to respond.

If you require assistance, please contact the Supplier Helpdesk on 0113 254 5777 or supplier.helpdesk@dh.gsi.gov.uk. This helpdesk is available 10:00am to 4:00pm, Monday to Friday excluding Bank Holidays.

The Department of Health reserves the right for yearly reviews based on funding and performance. This contract will be subject to break clauses.
Transparency: Potential suppliers should note that, in accordance with the Government’s policies on transparency,
DH intends to publish the the Invitation to Tender (ITT) document, subject to possible redactions at the discretion of DH. Further information on transparency can be found at: http://www.cabinetoffice.gov.uk/.

Transparency.
Note: The following link will take you to the guidance documentation for using the Department’s BMS system (etendering Portal).
http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm.

Instructions for Conditions of Participation.
All participants must complete an Invitation to Tender (ITT) which covers Economic and Financial capacity and Technical capacity. This procurement exercise will be conducted on the DH eTendering portal at http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm.

We call this system BMS (Business Management System).
Candidates wishing to be considered for this contract must register their details and download and complete an ITT through the DH eTendering portal (BMS).
Registration is a simple one-step process;
The supplier must register as a company/organisation; then each employee who may undertake a tendering.
Exercise must then register as an individual. Once this stage is completed, it is then possible to register an expression of interest for this tender.
Note: Standard BMS functionality will only acknowledge one recipient per supplier for each individual Tender. If you require the tender to be seen by multiple users we suggest using a centralised e-mail.
Address[dhtenders@example.com].

Log on instructions are as follows:
Stage 1 – New suppliers.
Those who have not previously contracted with DH will first need to ensure that their company details are registered in the system.
a) Go to the link above
b) Click on ‘New Supplier’
c) Complete and send the details in the automated e-mail that appears
d) Within 3 working days, you will receive an e-mail with your login information; a unique username and password.
Note: Standard BMS functionality requires the registered e-mail address to function as individual’s username.
Post Registration.
Once registered, candidates must express interest as follows.
a) Go to the link above
b) Select ‘Login into e-Tendering System’
c) Select sourcing home page and enter Invitation to Tender (ITT) number 58697 in search field provided.
The services required are Part B services and the procurement will be conducted accordingly.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Department of Health will incorporate a standstill period at the point information about the actual award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

30.10.2012