National Lottery promotions unit website

UK-London: IT services: consulting, software development, Internet and support

National Lottery promotions unit website

2012/S 4-006110

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Big Lottery Fund
1 Plough Place
For the attention of: Sharon Nash
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 7944951153
E-mail: sharon.nash@biglotteryfund.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Other: Grant Awarding Body
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

2577. National Lottery promotions unit website.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: UK.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The National Lottery Promotions Unit (NLPU) is an independent organisation set up in September 2003 to raise positive public awareness of National Lottery funding for good causes. It works in partnership with the Department for Culture, Media and Sport (DCMS), the Lottery operator Camelot and the 14 Lottery distribution bodies including Arts Council, UK Film Council, Big Lottery Fund and the Heritage Lottery Fund. NLPU is an independent body, based at the Big Lottery Fund’s offices at 1 Plough Place, London EC4A 1DE, UNITED KINGDOM. We also have a regional representative in Scotland, Wales and Northern Ireland.
NLPU’s organisational objectives are as follows:
— To increase knowledge of the variety and extent of Lottery funding amongst all audiences,
— To encourage Lottery players to make a direct link between Lottery spend and the social, cultural and economic investment in their community,
— To identify cross cutting programmes across the Lottery family where we can add value by ensuring that our whole is greater than the sum of the parts.
Further details about the NLPU are available on our website: www.lotterygoodcauses.org.uk.

A supplier is required to redesign NLPU website (www.lotterygoodcauses.org.uk) to modernise the current site and provide a solution that can accommodate a new good causes archive being built by Camelot as well as the functions of the current Lottery Funding website (www.lotteryfunding.org.uk). The new website must provide an inspirational and accessible and interactive hub for information about The Lottery Family, the funding it provides and who has benefitted.

The new site will unite the functions of the following websites and host a new archive to expand upon the functions of the Department for Culture, Media and Sport’s (DCMS) central Lottery grants search tool, currently in development by Camelot.
NLPU: www.lotterygoodcauses.org.uk.

Lottery funding: www.lotteryfunding.org.uk.

Lottery Extranet: http://extranet.lotterygoodcauses.org.uk/login/.

Lottery grant search tool: www.lottery.culture.gov.uk/AdvancedSearch.aspx.

The NLPU will work alongside Camelot and the Lottery Distributing Bodies (LDBs) to ensure that partners’ needs are met by the new website.
The contract duration is 3 years with an option to extend by 12 months. Should you wish to participate please view this opportunity on our e-tendering website https://biglotteryfund.bravosolution.co.uk, where further information is available. The closing date for receipt of PQQ’s is 12:00 noon on Monday 16.1.2012.

II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 220 000 and 250 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See tender documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once):
— Browse to the eSourcing portal: https://biglotteryfund.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click ‘continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page (this is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documents.
Minimum level(s) of standards possibly required: See tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documents.
Minimum level(s) of standards possibly required:
See tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: New business requirement and co-ordinated project deadlines.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2577
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.1.2012 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.1.2012