National Ophthalmology Audit Programme

National Ophthalmology Audit Programme

A national audit of cataract care to include all ophthalmology clinics in England and Wales regardless of electronic medical record (EMR) status.

United Kingdom-London: Health and social work services

2013/S 154-268656

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Healthcare Quality Improvement Partnership
Holland House, 4 Bury Street
For the attention of: Carol Pilcher
EC3A 5AW London

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Charitable Organisation Commissioning on behalf of NHS England
I.3)Main activity

Other: National Clinical Audit
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

HQIP NCA 126 National Ophthalmology Audit Programme.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of:
a) A national audit of cataract care to include all ophthalmology clinics in England and Wales regardless of electronic medical record (EMR) status
b) A feasibility study to ascertain the potential value of central analysis and reporting of processes and outcomes of care for glaucoma, retinal detachment and age-related macular degeneration (AMD) using data extracted from EMR systems (given that it is anticipated that all ophthalmology clinics in time will move to the use of EMR systems).
The Overarching Aims of the Audit:
The overarching aim of the National Ophthalmology Audit Programme is the collection, analysis and effective reporting of robust comparative data on the quality of care delivered to patients treated by hospital ophthalmology services.
The successful supplier will build on the experience of the National Ophthalmology Database in comparative analysis and reporting of ophthalmology data, which to date has been extracted from a subset of clinics’ EMR systems.
The Supplier will provide a full national comparative audit for cataract care as well as a feasibility study for national extraction, analysis and reporting of EMR-captured data for glaucoma, retinal detachment and AMD.
The Programme will be developed with the capacity, subject to required permissions, to extract data from all EMR systems in use in England and Wales, including the open source OpenEyes system in development by Moorfields as well as those provided by commercial companies. The audit of cataract surgery will capture data from all services providing NHS-funded care in England and Wales regardless of whether they currently use an EMR system to capture cataract data. Other devolved nations could be included should their funding bodies choose.
Key Activities:
These will include, but are not limited to:
1. The building on proof of concept work already achieved by the National Ophthalmology Database regarding the extraction, analysis and reporting of data, including surgeon-level reporting.
2. The consideration from the outset of the future local usability of the audit outputs, and the planning of all audit methodologies to maximise their potential to drive quality improvement for patients.
3. The consideration from the outset of how data quality will be assessed, enhanced and reported.
4. Achieving and maintaining close alignment with relevant NICE national guidance and quality standards throughout the audit.
5. The capacity to link data at the individual patient level to other relevant national datasets either from the outset or in the future, and consider and plan for these linkages from the outset.
Suitable providers will need to be able to demonstrate:
— Effective and fully-integrated clinical leadership.
— The ability to engage actively with all relevant professional disciplines.
— Robust project management skills.
— Methodological expertise and experience, data collection, analysis and information security/management skills.
— Sound knowledge of information governance and procedures for gaining permissions to process data.
— Capacity and experience to successfully deliver a clinical audit at national level
— Sound economic and financial standing assessed by evidence of professional indemnity insurance, audited accounts covering at least three previous financial years, a statement of your turnover, profit and loss account and cash flow for the most recent year of trading, a statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position.
II.1.6)Common procurement vocabulary (CPV)

85000000, 85100000, 85140000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 000 000 GBP
II.2.2)Information about options

Options: yes
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per the ITT
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per PQQ & ITT
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per PQQ & ITT
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per acceptance of HQIP standard contractual terms and conditions provided in the PQQ & ITT Packs
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the PQQ & ITT
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the PQQ & ITT
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 4
Objective criteria for choosing the limited number of candidates: Up to four of the highest scoring suppliers at PQQ stage, who score at least 50% of available marks and meet the mandatory criteria set.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HQIP NCA 126 National Ophthalmology Audit Programme
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.9.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As per public contract regulations 2006 (as amended)
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: