National Portable Appliance Testing Tender – The Environment Agency

National Portable Appliance Testing Tender – The Environment Agency

Inspecting and testing of operational appliances throughout Environment Agency depots.

United Kingdom-London: Electrical machinery, apparatus, equipment and consumables; lighting

2020/S 034-081752

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Defra Network eTendering Portal
Postal address: 17 Nobel House
Town: London
NUTS code: UK
Postal code: SW1P 3JR
Country: United Kingdom
Contact person: Alex Townsend
Telephone: +44 2077140262
Internet address(es):Main address:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

National or federal agency/office

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


National Portable Appliance Testing

Reference number: 25830

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

In compliance with the requirements of the Electricity at Work Regulations 1989, the IET code of practice for in-service inspection and testing of electrical equipment 4th edition, Environment Agency Code of Practice for Electrical Safety (OI 14_13) and PUWER 1998, Environment Agency require their non-office based hand-held; portable; movable and fixed electrical equipment to be inspected and tested by a competent person.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

National Contract in England.

II.2.4)Description of the procurement:

The Environment Agency is seeking to award a single contract to one supplier who can provide the service of inspecting and testing of operational appliances throughout Environment Agency depots (including large scale machinery and charging leads for Electric and Plug-In Hybrid Vehicles) and wider Department for the Environment, Food and Rural Affairs (Defra) facilities (if required).

The inspection and testing of the appliances will be required to be logged onto a web-based system which will list and highlight when items needs re-testing.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

An initial 24 month contract period with 2 x 12 month options to extend up to a maximum contract period of 48 months.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:

As stated in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

An initial 24 month contract period with 2 x 12 month options to extend up to a maximum contract period of 48 months.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/04/2020
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 29/04/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Every 4 years.

VI.2)Information about electronic workflows

VI.3)Additional information:

Submission of expressions of interest and procurement specific information: this exercise shall be conducted using the Defra eSourcing portal provided by Bravo solutions. Candidates shall only be considered by registering their expression of interest on our portal at

Click on the ‘register now’ link and then Register Free on the portal. Login to the portal with the username/password then find this opportunity in the search latest opportunities area and click on the relevant hyperlink relating to this contract. Those published in this area are opportunities open to any registered supplier.

Requests to participate must be made by completing and returning a selection questionnaire by the date and time specified in section IV.2.2) and in accordance with the instructions set out in the selection questionnaire. Completed selection questionnaires submitted after the deadline may not be considered. The selection questionnaire will be made available to potential providers who have registered their interest.

Section IV.2.3): the date for issue of invitation to tender documents is provisional and may be subject to change.

Right to cancel: The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the contract in part, or to call for new tenders should it consider this necessary.

Other contracting authorities: this framework is primarily intended to meet the needs of the Environment Agency. The Agency may require the successful bidder(s) to provide the goods/services on the same terms that are agreed as a result of this tender to the Department for Environment, Food and Rural Affairs, and to its associated bodies including any agencies and non-departmental public bodies and others (the Defra Group). The Environment Agency may also require the provision of the goods/services to members of the aforementioned Defra Group via the Environment Agency, rather than directly. A full list of the Defra Group can be found at:

In no circumstances will the Environment Agency be liable for any costs incurred by the applicants/tenderers and their associated parties. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgment of potential applicants and the Environment Agency will not be responsible for any such expenditure.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Environment Agency
Postal address: Horizon House
Town: Bristol
Postal code: BS1 5AH
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum 10 calendar day standstill period following electronic notification

(minimum of 15 calendar days for any other means of communication) to unsuccessful applicants of the award decision. Applicants who are unsuccessful shall be informed by the authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful.

The Environment Agency expressly reserves the right:

(i) not to award or enter into any contract as a result of the procurement process commenced by the publication of this notice;

(ii) to make whatever changes it may see fit to the content and structure of the tendering competition.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: