National reference laboratory for Mycotoxins in feed and food

National reference laboratory for Mycotoxins in feed and food

a. to collaborate with the European Union Reference Laboratories (EU-RLs) in their area of competence including participation in activities organised by the EURL; b. to co-ordinate, for their area of competence, the activities of official laboratories responsible for the analysis of samples in accordance with Article 11;
c. where appropriate, organise comparative tests between the official laboratories and ensure an appropriate follow-up of such comparative testing.

UK-York: technical testing, analysis and consultancy services

2012/S 227-373945

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Food Standards Agency
1-2 Peasholme Green
YO1 7PR York
UNITED KINGDOM
E-mail: fsa.procurement@foodstandards.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.food.gov.uk

Address of the buyer profile: https://fsa-esourcing.eurodyn.com

Electronic access to information: https://fsa-esourcing.eurodyn.com

Electronic submission of tenders and requests to participate: https://fsa-esourcing.eurodyn.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Food standards agency
I.3)Main activity

Other: Research and development
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Food standards agency – national reference laboratory (NRL) for Mycotoxins in feed and food.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 8: Research and development services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The provision of services for the UK national reference laboratories for: Mycotoxins in feed and food. Scope of services to be provided basic duties of the national reference laboratories according to Article 33 of Reg (EC) 882/2004 are:
a. to collaborate with the European Union Reference Laboratories (EU-RLs) in their area of competence including participation in activities organised by the EURL;
b. to co-ordinate, for their area of competence, the activities of official laboratories responsible for the analysis of samples in accordance with Article 11;
c. where appropriate, organise comparative tests between the official laboratories and ensure an appropriate follow-up of such comparative testing;
d. to ensure the dissemination to the Competent Authority and official national laboratories of information that the EU-RL supplies;
e. to provide scientific and technical assistance to the Competent Authority for the implementation of co-ordinated control plans adopted in accordance with Article 53; and,
f. to be responsible for carrying out other specific duties provided for in accordance with the procedure referred to in Article 62(3), without prejudice to existing additional national duties. The laboratory will be required to:
— provide staff with a high level of scientific expertise and experience in the area of Official control and to have access to laboratory facilities as necessary,
— provide impartial expert advice to the Agency as requested,
— provide impartial expert advice and guidance to OCLs and other relevant laboratories, including comprehensive advice and guidance on methodology and relevant sampling and analysis legislation,
— have links with OCLs and other relevant laboratories to enable dissemination and exchange of information,
— be familiar with the enforcement system in operation in the UK,
— maintain a list of the accreditation for the relevant OCLs,
— have experience of, and be able to operate in accordance with, the relevant sampling and analysis legislation, including maintaining specific UKAS accreditation (or equivalent) for the relevant analytes, and satisfactory performance in proficiency test schemes and,
— where appropriate undertake standardisation (e.g. CEN, ISO etc) activities on behalf of the Agency. The duties of the NRL are grouped according to its core functions as follows:
A. Secretariat services:
a. disseminating information / advice supplied by the EURL and its working groups to the FSA, OCLs and other relevant laboratories in a timely and effective manner;
b. co-ordinating the activities of OCLs and other relevant laboratories in food in relation to the core functions described below;
c. creating and maintaining an efficient two-way channel of communication with OCLs and relevant laboratories and the EURL, including disseminating information on analytical methods and EU Regulations to OCLs and feedback of comments from OCLs to the EURL;
d. providing regular updates to the FSA on NRL activities, and up-to-date information on UK OCLs and other relevant laboratories to the FSA as requested;
e. creation and maintenance of a dedicated website for communication of the work of the NRL including provision of advice and support to OCLs, information on methods of analyses, SOPs, latest developments and other background information.
B. Advice and representation within the UK / EU:
a. providing impartial expert advice as requested to the FSA, OCLs and other relevant laboratories on analytical methodology in the context of Official Controls;
b. representing the UK at relevant EURL meetings, and its working-groups, consulting the FSA on objectives and requirements before each meeting and providing the FSA with an internal report of the meeting within two weeks of each meeting;
c. participating in activities organised by the EURL and contributing to the scientific input at EURL meetings and in manner which supports UK policy based on best available scientific knowledge;
d. advising the FSA, OCLs and other relevant laboratories on best scientific practice in testing for Official Controls and undertaking activities in consultation with the FSA that facilitate and promote their application in the UK within the policy aims of the FSA;
e. keeping abreast of and advising the FSA, OCLs and other relevant laboratories of developments for the sampling, testing and detection of analytes;
f. identifying and informing the FSA, OCLs and other relevant laboratories of emerging analytical issues or developments at a national, European or international level and recommending action to address them;
g. where appropriate, undertake standardisation (e.g. CEN, ISO, etc) activities on behalf of the Agency.
C. Production of standard operating procedures, codes of practice and guidance documents:
a. contributing to the development of standardised operating procedures, relevant codes of practice and guidance documents for use by OCLs and other relevant laboratories, as requested by the FSA.
D. Compliance assessment via audits and ring trials:
a. ensuring consistency and quality of testing approaches applied by UK OCLs and other relevant laboratories, including advising on corrective action following adverse reports on OCLs from UKAS;
b. planning proficiency tests for UK OCLs and other relevant laboratories as appropriate (taking into account the number of relevant laboratories), analysing and evaluating the outcome, informing the FSA and OCLs of the results and advising on further action;
c. coordinating the participation of UK OCLs and other relevant laboratories in EURL method validation studies and other initiatives, informing the FSA, EURL and OCLs of the results and advising on further action;
d. participating in proficiency tests and method validation studies organised by the EURL, informing the FSA of the results and implementing any corrective measures required;
e. co-ordinating training exercises to promote best laboratory practice in respect of analysis.
E. Co-ordination within the UK of EURL initiatives:
a. co-ordinating the implementation of EURL recommendations related to the standardisation of testing methods across the EU.
F. Communication of results and data use:
a. the contractor shall ensure that the FSA receives regular updates of any developments related to the core functions of the NRL;
b. the contractor shall notify the FSA immediately by email of any deviations which may affect the specifications and timing of the annual work programme;
c. the contractor shall notify the FSA immediately by email of any unusual occurrences resulting from any of the core functions of the NRL;
d. if requested, the contractor shall provide interim reports during the annual work programme;
e. any results or reports arising from the work of the NRL will not be communicated to any external parties without the written permission of the FSA;
f. the use of the data for presentations and / or papers will not be permitted unless written permission has been sought and given by the FSA;
g. the contractor will maintain records for a period of 3 years from the end of the Contract;
h. in other work related to the core functions of the NRL the specified deadlines agreed between the FSA and the Contractor should be met;
i. if necessary, at the end of the Contract all information and data gained from, and required for, NRL function over the course of the Contract will be handed over to the FSA. This will include assisting with transfer of archived reference materials;
j. if required, provide an internal report of meetings with other organisations (such as Official control laboratories, the EU-RL and ENGL) within 10 working days.
II.1.6)Common procurement vocabulary (CPV)

71600000, 85111820, 71620000, 71610000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

FS616033
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.1.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 15.1.2013

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.11.2012