National Roadside Recovery and Assistance

National Roadside Recovery and Assistance

Breakdown and recovery services for motor vehicles.

UK-Bristol: breakdown and recovery services for motor vehicles

2012/S 19-030964

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Director Land Equipment Operating Centre, DE&S
Spruce 2c, #1216, MOD Abbey Wood
Contact point(s): DGDC BGS-10-16
BS34 8JH Bristol
Telephone: +44 3067982485

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

National Roadside Recovery and Assistance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Breakdown and recovery services for motor vehicles. The Authority has a requirement for the provision of a 5 ½ year Roadside Repair and Recovery Service for MOD owned and registered vehicles. A full service shall be available 24 hours a day, for 365 days of the year (366 in the event of a Leap Year). The service shall be available in the United Kingdom (includes Scottish Islands, Southern Ireland and Northern Ireland) and within Mainland Europe. The following list gives a broad idea of the range of overseas countries which shall be covered but is not exhaustive.
a. Austria, Belgium, Croatia, Czech Republic, Denmark, France, Germany, Greece, Holland, Italy, Lithuania, Luxembourg, Norway, Poland, Spain, Sweden, Switzerland.
The Contract shall be on a ‘Pay for Use’ basis and cover all MOD registered vehicles ranging from cars, motor cycles, light commercial vehicles and trailers through to heavy commercial vehicles including vehicles carrying sensitive loads. Armoured and tracked vehicles are also included up to a maximum gross weight of 44 tonnes. Whilst the Contractor must be competent in dealing with vehicles carrying sensitive loads (fuel, ammunition etc.) the responsibility for the security of any “load” remains with the carrier (MOD Unit). The Unit providing the transport is responsible for the load for the duration of its journey including any recovery. The Unit also retains the responsibility for the onward movement of the load and for the provision of a replacement driver should this be necessary in the event that for technical reasons the vehicle cannot be repaired or recovered with the load on.
The Contractor is to focus on effecting a repair rather than a recovery in the first instance.
The Authority requires access to the Contractors Information Technology (IT) system through the Internet to enable the Authority’s Project Manager to view the activity taking place under the contract in real time.
The execution of services shall be in accordance with relevant current legislation applicable to the country within which the service is supplied, and the supplier shall ensure that they maintain Quality Accreditation to BS EN 9001:2000 throughout the Contract duration.
Companies that wish to express a formal interest in this requirement are required to submit a letter to this effect, providing proof of the relevant Quality Assurance accreditation.
Assessment criteria shall include, but not be limited to, the following:
— Compliance with Terms and Conditions of Contract,
— Compliance with the Specifcation,
— Compliance with Statutory Legal Requirements,
— Overall affordability.
It is the aspiration of the Authority that 6 Invitations to Tender will be issued. If required, a Pre-Qualification Questionnaire will be issued to aid the Authority in down-selection prior to issue of ITT.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.9.2012. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Ministry of Defence conditions.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

5.3.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 01/08/2017
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and GO Reference: GO-2012125-DCB-3675163.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Director Land Equipment Operating Centre, DE&S
Spruce 2c, #1216, MOD Abbey Wood
BS34 8JH Bristol
Telephone: +44 3067982485

Body responsible for mediation procedures

Director Land Equipment Operating Centre, DE&S
Spruce 2c, #1216, MOD Abbey Wood
BS34 8JH Bristol
Telephone: +44 3067982485

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Director Land Equipment Operating Centre, DE&S
Spruce 2c, #1216, MOD Abbey Wood
BS34 8JH Bristol
Telephone: +44 3067982485

VI.5)Date of dispatch of this notice:25.1.2012