National Student Survey Tender

National Student Survey Tender

Requirements for an agency to administer the National Student Survey and dissemination of survey results.

United Kingdom-Bristol: Survey services

2020/S 005-006644

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Office for Students
Postal address: Nicholson House, Lime Kiln Close, Stoke Gifford
Town: Bristol
NUTS code: UKK1
Postal code: BS34 8SR
Country: United Kingdom
Contact person: Paul Halsall
E-mail: procurement@officeforstudents.org.uk
Telephone: +44 1179317149
Internet address(es):Main address: https://www.officeforstudents.org.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/3229DY7Z94
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.delta-esourcing.com/respond/3229DY7Z94
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

National Student Survey

Reference number: PRN1294

II.1.2)Main CPV code

79311000

II.1.3)Type of contract

Services

II.1.4)Short description:

Requirements for an agency to administer the National Student Survey (NSS) and dissemination of survey results.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Administering the NSS and Disseminating the Results

Lot No: 1

II.2.2)Additional CPV code(s)

79311000

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol/Bath area.

II.2.4)Description of the procurement:

Administer the NSS annually to all final year students:

— survey data collection,

— survey?structure,

— administering the survey in?Welsh,

— marketing and promotion of the survey,

— survey fieldwork,

— supporting good practice in running of the survey,

— preparing the final survey data?for publication and dissemination,

Dissemination of survey results:

— investigate and understand the user journey to inform development of the data dissemination portal,

— design,?build, implement and maintain a bespoke and secure data dissemination portal,

— host historic NSS data from all previous years of the survey,

— deliver the survey results from?NSS 2021 onwards,

— provide and manage user support to ensure that all users are aware of the portal functionalities and changes,

— consultation with user base?to inform?improvements to the data dissemination portal.

Project management:

The implementation of robust project management procedures?to provide the services?mentioned above and?manage an?effective?relationship with?OfS, which will lead the contract on behalf of the UK funding and regulatory bodies.

Administering a pilot exercise to expand the NSS?to students of all years:

Flexibility to offer additional capacity to accommodate pilot activity (including increase in NSS population size) and to meet all data requirements?whilst maintaining?high standards of service for the main contract.

Provide?expertise in service design and evaluation activities.

Review and design processes as required by pilot activity.

Capacity to?accommodate an increase to the survey population to?1 000 000 ?plus?students in future years?(from 2023-24 or 2024-25)?depending on?the?outcome of?the?pilot activity to expand the NSS to students of all years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 30
This contract is subject to renewal: yes
Description of renewals:

The contract(s) will run for all lots from March 2020 to September 2021 for the first year, September 2021 to September 2022 for the second year, followed by 2 possible extension periods of 12 months thereafter. The take up of the extension periods is at the sole discretion of the OfS. If 2 contracts are awarded as a result of an award of Lot 2 and Lot 3, the OfS will treat these separately and may choose to extend only 1 or both of the contracts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/3229DY7Z94

II.2)Description

II.2.1)Title:

Administering the NSS

Lot No: 2

II.2.2)Additional CPV code(s)

79311000

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol/Bath area.

II.2.4)Description of the procurement:

Administer the NSS annually to all final year students:

— survey data collection,

— survey?structure,

— administering the survey in?Welsh,

— marketing and promotion of the survey,

— survey fieldwork,

— supporting good practice in running of the survey,

— preparing the final survey data?for publication and dissemination.

Project management:

The implementation of robust project management procedures?to provide the services?mentioned above and?manage an?effective?relationship with?OfS, which will lead the contract on behalf of the UK funding and regulatory bodies.

Administering a pilot exercise to expand the NSS?to students of all years:

Flexibility to offer additional capacity to accommodate pilot activity (including increase in NSS population size) and to meet all data requirements?whilst maintaining?high standards of service for the main contract.

Provide?expertise in service design and evaluation activities.

Review and design processes as required by pilot activity.

Capacity to?accommodate an increase to the survey population to?1 000 000 plus?students in future years?(from 2023-24 or 2024-25)?depending on?the?outcome of?the?pilot activity to expand the NSS to students of all years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 30
This contract is subject to renewal: yes
Description of renewals:

The contract(s) will run for all lots from March 2020 to September 2021 for the first year, September 2021 to September 2022 for the second year, followed by 2 possible extension periods of 12 months thereafter. The take up of the extension periods is at the sole discretion of the OfS. If 2 contracts are awarded as a result of an award of Lot 2 and Lot 3, the OfS will treat these separately and may choose to extend only 1 or both of the contracts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/TFW924N3GT

II.2)Description

II.2.1)Title:

Disseminating the NSS Results

Lot No: 3

II.2.2)Additional CPV code(s)

79311000

II.2.3)Place of performance

NUTS code: UKK1
Main site or place of performance:

Gloucestershire, Wiltshire and Bristol/Bath area.

II.2.4)Description of the procurement:

Dissemination of survey results:

— investigate and understand the user journey to inform development of the data dissemination portal,

— design,?build, implement and maintain a bespoke and secure data dissemination portal,

— host historic NSS data from all previous years of the survey,

— deliver the survey results from?NSS 2021 onwards,

— provide and manage user support to ensure that all users are aware of the portal functionalities and changes,

— consultation with user base?to inform?improvements to the data dissemination portal.

Project management:

The implementation of robust project management procedures?to provide the services?mentioned above and?manage an?effective?relationship with?OfS, which will lead the contract on behalf of the UK funding and regulatory bodies.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 30
This contract is subject to renewal: yes
Description of renewals:

The contract(s) will run for all lots from March 2020 to September 2021 for the first year, September 2021 to September 2022 for the second year, followed by 2 possible extension periods of 12 months thereafter. The take up of the extension periods is at the sole discretion of the OfS. If 2 contracts are awarded as a result of an award of Lot 2 and Lot 3, the OfS will treat these separately and may choose to extend only 1 or both of the contracts.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/B44632PNQ6

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 242-594755

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/02/2020
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/02/2020
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Bristol:-Survey-services./3229DY7Z94

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/3229DY7Z94

Go reference: GO-202016-PRO-15772336

VI.4)Procedures for review

VI.4.1)Review body

Official name: Office for Students
Postal address: Nicholson House, Lime Kiln Close
Town: Bristol
Postal code: BS34 8SR
Country: United Kingdom
Telephone: +44 1179317149

VI.4.2)Body responsible for mediation procedures

Official name: Office for Students
Postal address: Nicholson House, Lime Kiln Close
Town: Bristol
Postal code: BS34 8SR
Country: United Kingdom
Telephone: +44 1179317149
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Office for Students
Postal address: Nicholson House, Lime Kiln Close
Town: Bristol
Postal code: BS34 8SR
Country: United Kingdom
Telephone: +44 1179317149

VI.5)Date of dispatch of this notice:

06/01/2020