Nationwide Lift Servicing Tender

The successful tenderer will be required to provide servicing of all lifts at The Abbeyfield Society.

United Kingdom-St Albans: Lift-maintenance services

2016/S 162-292445

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Abbeyfield Society
St Peter’s House, 2 Bricket Road
St Albans
AL1 3JW
United Kingdom
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS code: UKH23

Internet address(es):Main address: http://www.abbeyfield.com

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.litmuspartnership.co.uk/project/the_abbeyfield_society

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tender for Lift Servicing – The Abbeyfield Society.

II.1.2)Main CPV code

50750000

II.1.3)Type of contract

Services

II.1.4)Short description:

The successful tenderer will be required to provide servicing of all lifts at The Abbeyfield Society. The equipment consists of passenger lifts, stair lifts, patient hoists, bath hoists etc.

The Abbeyfield Society is a charity whose mission is to provide the best service of care and housing for their residents, and to be a champion for older people.

The requirement is for the servicing of all lifts at approximately 133 properties across the UK.

II.1.5)Estimated total value

Value excluding VAT: 450 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Abbeyfield Society reserves the right to award all, part or none of the group contract(s) as is deemed appropriate during the process.

II.2)Description

II.2.1)Title:

Lot 1 — North

Lot No: 1

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKF15

NUTS code: UKF16

NUTS code: UKD3

NUTS code: UKD2

NUTS code: UKE

NUTS code: UKD1

NUTS code: UKC21

NUTS code: UKG24

NUTS code: UKF3

NUTS code: UKD5

Main site or place of performance:

Nottinghamshire,

Manchester,

Cheshire,

Yorkshire,

Lancashire,

Cumbria,

Northumberland,

Staffordshire,

Lincolnshire,

Merseyside,

United Kingdom.

II.2.4)Description of the procurement:

The requirement is for the servicing of all lifts at approximately 133 properties across the UK. Properties are split across 3 divisions; North, East and West, and equivalent Lots will be offered for the purpose of this tender. Interested parties may bid for all Lots or any combination of Lots.

Dependent upon group expansion further sites may become part of the process.

All works must be undertaken to comply with all applicable legislation.

Contract value is approximately 450 000 GBP, broken down into: North 150 000 GBP; West 150 000 GBP; East 150 000 GBP.

3 year contract, commencing 16.12.2016.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 16/12/2016

End: 15/12/2019

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 2 — East

Lot No: 2

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKH23

NUTS code: UKJ13

NUTS code: UKH14

NUTS code: UKH13

NUTS code: UKJ4

NUTS code: UKI

NUTS code: UKH3

NUTS code: UKJ14

Main site or place of performance:

Hertfordshire,

Buckinghamshire,

Middlesex,

Suffolk,

Norfolk,

Kent,

London,

Essex,

Oxfordshire,

United Kingdom.

II.2.4)Description of the procurement:

Dependent upon group expansion further sites may become part of the process.

All works must be undertaken to comply with all applicable legislation.

Contract value is approximately 450 000 GBP broken down into: North 150 000 GBP; West 150 000 GBP; East 150 000 GBP.

3 year contract, commencing 16.12.2016.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 16/12/2016

End: 15/12/2019

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3 — West

Lot No: 3

II.2.2)Additional CPV code(s)

50750000

II.2.3)Place of performance

NUTS code: UKK4

NUTS code: UKK3

NUTS code: UKK23

NUTS code: UKJ33

NUTS code: UKG13

NUTS code: UKK13

NUTS code: UKG

Main site or place of performance:

Devon,

Cornwall,

Somerset,

Hampshire,

Warwickshire,

Gloucestershire,

West Midlands,

United Kingdom.

II.2.4)Description of the procurement:

Dependent upon group expansion further sites may become part of the process.

All works must be undertaken to comply with all applicable legislation.

Contract value is approximately 450 000 GBP, broken down into: North 150 000 GBP; West 150 000 GBP; East 150 000 GBP.

3 year contract, commencing 16.12.2016.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 16/12/2016

End: 15/12/2019

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/09/2016

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 03/10/2016

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

Interest in the pre-qualification process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.

The pre-qualification questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/the_abbeyfield_society

The closing date for receipt of the Pre-Qualification Questionnaire is 23.9.2016 (12:00). Tenderers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

Documents in respect of economic / financial standing (where indicated in the Pre-Qualification Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.

It will be the Tenderer’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

VI.4)Procedures for review

VI.4.1)Review body

The Abbeyfield Society
St Albans
United Kingdom

VI.4.2)Body responsible for mediation procedures

The Abbeyfield Society
St Albans
United Kingdom

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

The Abbeyfield Society
St Albans
United Kingdom

VI.5)Date of dispatch of this notice:

22/08/2016

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